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Notice Details

Title: Supply, Implementation, Support and Maintenance of Records Management System
Published by: Police and Crime Commissioner for Dyfed-Powys
Publication Date: 19/06/2019
Deadline Date: 19/07/2019
Deadline Time: 14:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: The Police and Crime Commissioner for Dyfed Powys is inviting tenders from suitably qualified and experienced organisations for the supply, implementation, support and maintenance of an integrated Records Management System (RMS), which represents a substantial investment in ICT and will result in substantial business change across operational policing whilst also affecting most areas of business.
CPV: 48000000, 48000000, 50324100, 48311000, 48517000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Police and Crime Commissioner for Dyfed-Powys

Police Headquarters, PO Box 99, Llangunnor

Carmarthen

SA31 2PF

UK

Telephone: +44 1267226540

E-mail: faye.ryan@dyfed-powys.pnn.police.uk

NUTS: UKL1

Internet address(es)

Main address: http://www.dyfed-powys.police.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0385

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/home.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/home.html


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply, Implementation, Support and Maintenance of Records Management System

Reference number: DPP19010

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Police and Crime Commissioner for Dyfed Powys is inviting tenders from suitably qualified and experienced organisations for the supply, implementation, support and maintenance of an integrated Records Management System (RMS), which represents a substantial investment in ICT and will result in substantial business change across operational policing whilst also affecting most areas of business.

II.1.5) Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

50324100

48311000

48517000

II.2.3) Place of performance

NUTS code:

UKL1

UKL24

UKL14

II.2.4) Description of the procurement

The Police and Crime Commissioner for Dyfed Powys is inviting tenders from suitably qualified and experienced organisations for the supply, implementation, support and maintenance of an integrated Records Management System (RMS), which represents a substantial investment in ICT and will result in substantial business change across operational policing whilst also affecting most areas of business.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The contracting authority may in its sole discretion extend the contract by up to 24 additional months

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Objective criteria for choosing the limited number of candidates:

Supplier Qualification as detailed in the instruction documents and questionnaire provided on https://etenderwales.bravosolution.co.uk/home.html

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Supplier Qualification as detailed in the instruction documents and questionnaire provided on https://etenderwales.bravosolution.co.uk/home.html

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As detailed in the Invitation to Particpate

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/07/2019

Local time: 14:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 25/07/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

VI.3) Additional information

The estimated value of contract relates to the initial five year term of the contract, rather than any extension periods.

The Authority reserves the right not to award any contract as a result of the procurement, and bidders shall each be liable for their own costs of participating in the procurement.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=93134

(WA Ref:93134)

VI.4) Procedures for review

VI.4.1) Review body

Police and Crime Commissioner for Dyfed-Powys

Police Headquarters, PO Box 99, Llangunnor

Carmarthen

SA31 2PF

UK

Telephone: +44 1267226540

Internet address(es)

URL: http://www.dyfed-powys.police.uk

VI.5) Date of dispatch of this notice

18/06/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: faye.ryan@dyfed-powys.pnn.police.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48311000Document management software packageDocument creation software package
48517000IT software packageCommunication software package
48000000Software package and information systemsComputer and Related Services
50324100System maintenance servicesSupport services of personal computers

Delivery Locations

Delivery Locations
IDDescription
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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