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Notice Details

Title: NPS Supply and Distribution of Prepared Sandwiches and Sandwich Fillings
OCID: ocds-kuma6s-041639
Published by: Welsh Government - Commercial Delivery
Authority ID: AA27760
Publication Date: 07/03/2016
Deadline Date: 21/03/2016
Deadline Time: 14:00
Notice Type: 02 Contract Notice
Has Documents: No
Has SPD: No
Abstract: 1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.
Over 73 public sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education.
Further organisations that may use NPS frameworks include other Welsh Public Sector bodies and Charities.
Further information on NPS can be accessed from the link below:
http://npswales.gov.uk/
CPV: 15811510, 15894600, 15894600, 15894600, 15894600, 15811511, 15811511, 15811511, 15811511, 15811511, 15811511, 15894600.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

Telephone: +44 3007900170

E-mail: NPSFood@wales.gsi.gov.uk

NUTS: UKL

Internet address(es)

Main address: http://npswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

NPS Supply and Distribution of Prepared Sandwiches and Sandwich Fillings

Reference number: NPS-FOOD-0034-15

II.1.2) Main CPV code

15811510

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.

Over 73 public sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education.

Further organisations that may use NPS frameworks include other Welsh Public Sector bodies and Charities.

Further information on NPS can be accessed from the link below:

http://npswales.gov.uk/

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=41639

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 5 lots

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1A – Supply of Sandwich Fillings (Zone 1)

II.2.2) Additional CPV code(s)

15894600

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for two additional periods of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Lot 1B – Supply of Sandwich Fillings (Zone 2)

II.2.2) Additional CPV code(s)

15894600

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for two additional periods of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Lot 1C – Supply of Sandwich Fillings (Zone 3)

II.2.2) Additional CPV code(s)

15894600

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for two additional periods of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Lot 1D – Supply of Sandwich Fillings (Zone 4)

II.2.2) Additional CPV code(s)

15894600

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for two additional periods of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Lot 2A - Supply of Pre-Prepared Sandwiches (Zone 1)

II.2.2) Additional CPV code(s)

15811511

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for two additional periods of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Lot 2B - Supply of Pre-Prepared Sandwiches (Zone 2)

II.2.2) Additional CPV code(s)

15811511

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for two additional periods of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Lot 2C - Supply of Pre-Prepared Sandwiches (Zone 3)

II.2.2) Additional CPV code(s)

15811511

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for two additional periods of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Lot 2D - Supply of Pre-Prepared Sandwiches (Zone 4)

II.2.2) Additional CPV code(s)

15811511

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for two additional periods of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Lot 3 – Supply of Prepared Sandwiches (Patients - NHS)

II.2.2) Additional CPV code(s)

15811511

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for two additional periods of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Lot 4 – Supply of Prepared Sandwiches (Retail - NHS)

II.2.2) Additional CPV code(s)

15811511

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for two additional periods of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 11

II.2.1) Title

Lot 5 – Supply of Sandwich Fillings (NHS)

II.2.2) Additional CPV code(s)

15894600

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

1.1. This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Prepared Sandwiches and Sandwich Fillings to the public sector in Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for two additional periods of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 49

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2015/S 131-240297

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/03/2016

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 22/03/2016

Local time: 14:00

Place:

https://www.etenderwales.bravosolution.co.uk/

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

The Option to extend will be considered towards the end of the 2nd year of the Agreement. There is an option to extend by up to a further 2 twelve month periods. The replacement OJEU notice will be placed 3-6 months prior to the conclusion of the current agreement.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The agreement will be available for use by NPS Member Organisations, Schools and Educational Establishments, Town and Community Councils, Citizen Advice Bureaus, Housing Associations, WCVA, BBC and Voluntary Organisations within the City and County Boundaries of Wales. Welsh Public Sector organisations that are not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members. Further details of organisations that can utilise this framework can be found in the contract documentation.

The Invitation to Tender (ITT) documentation can be accessed via https://etenderwales.bravosolution.co.uk.

• On registering on the Platform the Super User will select a username and will receive a password.

• The Password will be sent by e-mail to the e-mail address that was specified in the User Details section.

• In order to log-in to the Platform please enter your Username and Password.

• Registration should only be performed once for each Organisation.

• If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

• Contact the Helpdesk immediately if you are unable to contact the Super User.

HOW TO FIND THE ITT:

• Once logged in you must click on ‘ITTs Open to all Suppliers’.

• The etender references for this framework are:

Project: 32008

The following ITTs must be completed by all Tenderers wishing to bid for each subject area:

itt_51837 - NPS Supply & Distribution of Prepared Sandwiches and Sandwich Fillings (Qualification & Technical)

itt_53381 - NPS Supply & Distribution of Prepared Sandwiches and Sandwich Fillings (Lot 1 - Supply of Sandwich Fillings)

itt_53395 - NPS Supply & Distribution of Prepared Sandwiches and Sandwich Fillings (Lot 2 - Supply of Pre-Prepared Sandwiches)

itt_53397 - NPS Supply & Distribution of Prepared Sandwiches and Sandwich Fillings (Lot 3 - Supply of Pre-Prepared Sandwiches (Patients - NHS))

itt_53399 - NPS Supply & Distribution of Prepared Sandwiches and Sandwich Fillings (Lot 4 - Supply of Pre-Prepared Sandwiches (Retail - NHS))

itt_53400 - NPS Supply & Distribution of Prepared Sandwiches and Sandwich Fillings (Lot 5 - Supply of Sandwich Fillings (NHS))

• Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT's’ on the home page.

• You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

If you have any queries regarding the requirements please message using the e-tenderwales message portal.

If you are seeking help on using the etenderwales system please email the bravo solutions helpdesk athelp@bravosolution.co.uk or +44 8003684852

If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.

The Welsh Ministers (NPS) will not be liable for any bidder costs arising from this tender or any non award of this framework.

(WA Ref:41639)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits will be a non-Core requirement and will not form part of the evaluation criteria. However, submission of a non-Core Community Benefits proposal will be a condition of a compliant bid.

VI.4) Procedures for review

VI.4.1) Review body

National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

Telephone: +44 3007900170

Internet address(es)

URL: http://npswales.gov.uk

VI.5) Date of dispatch of this notice

04/03/2016


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: NPSFood@wales.gsi.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
15811511Prepared sandwichesBread products
15894600Sandwich fillingsProcessed food products
15811510SandwichesBread products

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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