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Notice Details

Title: Digital Learning Platform
Published by: Swansea University
Publication Date: 03/05/2019
Deadline Date: 31/05/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Swansea University is seeking to acquire a cloud based platform for its Digital Learning Environment or VLE, in order to support its students and all aspects of its academic mission. The University intends to let this agreement for a period of 3 plus 3 plus 3 plus one years, up to a total of 10 Years, and at a total estimated cost of approximately 3.5M GBP.
The current licence expires in July 2020, and Swansea University wishes to award a contract with a start date of September 2019.
CPV: 48000000, 48190000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Swansea University

Procurement - Finance, Swansea University, Singleton Park

Swansea

SA2 8PP

UK

Telephone: +44 1792295836

E-mail: procurement@swansea.ac.uk

NUTS: UKL18

Internet address(es)

Main address: www.swansea.ac.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Digital Learning Platform

Reference number: SU154(19)

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Swansea University is seeking to acquire a cloud based platform for its Digital Learning Environment or VLE, in order to support its students and all aspects of its academic mission. The University intends to let this agreement for a period of 3 plus 3 plus 3 plus one years, up to a total of 10 Years, and at a total estimated cost of approximately 3.5M GBP.

The current licence expires in July 2020, and Swansea University wishes to award a contract with a start date of September 2019.

II.1.5) Estimated total value

Value excluding VAT: 3 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48190000

II.2.3) Place of performance

NUTS code:

UKL18

II.2.4) Description of the procurement

The digital learning environment (also commonly known as VLE) is a mission critical service at the heart of the University’s Learning, Teaching and Assessment operation. The VLE is primarily used to support staff and students with all aspects of our academic mission as well as to support students outside of their academic modules; Colleges and Departments use sites to provide relevant information to targeted cohorts along with areas that provide generic information to all students.

Swansea University is seeking to acquire a cloud based platform for up to 10 years, with renewal clauses at 3, 6 and 9 years, the contract will also include the implementation of the new platform and ongoing supporting services. The contract is estimated to be in the region of 3.5M GBP over the course of the 10 year period.

The current platform has been a key system at the University since 2001 and its service and value has grown year on year since. With this in mind a change in platform will be a significant undertaking and investment, impacting on close to 31,000 end users, and thus warranting the length of contract as above. The current licence expires in July 2020 and Swansea wishes to award a contract with a start date of September 2019.

Swansea University requires a supplier and platform that are capable of meeting the following high-level objectives:

- Supports all types of learners and pedagogical methods found and employed at Swansea

- Fit for purpose; modern, attractive, easy and intuitive to use interface as judged by our students and academic staff

- Provides a good and consistent experience as judged by our students and academic staff, across all types of devices, including mobile, both currently and in the future

- Integrates easily through secure APIs, web services and/or other fully defined integration methods with existing Swansea University IT systems (including, but not limited to, our student information system, programme and module systems, authentication systems and other technology enhanced learning systems)

- Is fully developed, tested and is in full production in at least one other reference institution

- The supplier has demonstrable and referable track record of delivering against a defined methodology within our required timescales

- Fully supports a Welsh language interface

- Complies fully with GDPR and University Cybersecurity Standards

- Is affordable as determined by the University at its absolute discretion

II.2.5) Award criteria

Criteria below:

Quality criterion: End User Evaluation Requirements Specification / Weighting: 5

Quality criterion: End User Evaluation Student Testing / Weighting: 7

Quality criterion: End User Evaluation Staff Testing / Weighting: 5

Quality criterion: End User Evaluation Heuristics / Weighting: 3

Quality criterion: Learning & Teaching Requirements / Weighting: 20

Quality criterion: Support / Weighting: 15

Quality criterion: Capability, Experience & Implementation Requirements Specification / Weighting: 10

Quality criterion: Capability, Experience & Implementation Demonstration / Weighting: 5

Quality criterion: Technical / Weighting: 15

Cost criterion: Price / Weighting: 15

II.2.6) Estimated value

Value excluding VAT: 3 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Contract Term of 3+3+3+1 up to a total of 10 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 31/05/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 31/05/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Tender Documents available via EtenderWales ref ITT_74398

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=91802

(WA Ref:91802)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Swansea University

Procurement - Finance, Swansea University, Singleton Park

Swansea

SA2 8PP

UK

Telephone: +44 1792295836

E-mail: Procurement@Swansea.ac.uk

Internet address(es)

URL: www.swansea.ac.uk

VI.5) Date of dispatch of this notice

01/05/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@swansea.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48190000Educational software packageIndustry specific software package
48000000Software package and information systemsComputer and Related Services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1018Swansea

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

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