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Notice Details

Title: In-work Support Service - Therapist Framework
Published by: RCS (Rhyl City Strategy)
Publication Date: 01/10/2015
Deadline Date: Cancelled
Deadline Time:
Notice Type: Contract Notice
Has Documents: No
Has ESPD: No
Abstract: RCS are currently inviting tenders from therapy providers to join a Multi Supplier Framework to deliver therapy services across Denbighshire, Conwy, Gwynedd and Anglesey. The framework will be used solely by RCS in the delivery of the In-work support project which is funded through European Social Funding.
The project delivered by RCS is profiled to see 2532 individuals over a 3 year period with a maximum overall contract value of 759,600GBP. Once on the framework the suppliers will be used on an ‘as and when needed’ basis to deliver services to our clients. Case Coordinators will use their knowledge of suppliers’ specialisms, geographical considerations and the client to identify what they feel as the best ‘match’ options in identifying a suitable supplier. The client will be able to make an informed decision from the options they have been given. This process is described more particularly in the Framework Agreement, but providers should be aware that the choice of service users as to which provider to use will be weighted heavily given that this is such an important service to them.
Background
The Fit for Work Service (FFWS) was proposed following Dame Carol Black’s 2008 review of the health of Britain’s working age population. The service was to offer support for people in the early stages of sickness absence, particularly for employers working in small and medium-sized enterprises (SMEs). Dame Carol’s proposal was for a case-managed, multi-disciplinary and holistic early intervention service, providing tailored support for people in the early stages of sickness absence. This support might include advice about housing or debt management, or might address specific clinical needs through a range of therapies including physiotherapy and counselling.
In 2010, RCS led a bid with its partners Betsi Cadwaladr University Health Board and Public Health Wales to be included in a national programme of piloting the FFWS. The programme was sponsored jointly by the Department of Health and the Department for Work and Pensions as part of the Government’s Health, Work and Wellbeing programme. Eleven pilot sites in the UK were established to test whether the Fit for Work approach would help to facilitate an early return to work for employees in the early stages of sickness absence. In the second year, seven of the original eleven pilot sites were invited to participate in the continuation of the pilot until March 2013. Rhyl was included as one of these seven sites.
In 2013, RCS secured continuation funding for Fit for Work North Wales from the European Social Fund through WEFO. The project delivery ran until March 2015.
In late 2014 the UK Government launched a national advice and assessment service called Fit for Work, aimed at employees of small to medium businesses who are off sick or expected to be off sick for 4 weeks. GPs and employers can refer into the service and employees can access occupational health professional advice and assessments around issues preventing them from returning to work.
The Department for Health & Social Services applied for European Social Funds to deliver a project in north Wales EU ‘Convergence’ area. The project would be able to receive clients signposted from Fit for Work who have been assessed to require therapeutic, work-focused interventions to help them return to work. RCS is a proposed joint beneficiary who will deliver the project.
RCS works on the idea that our partners can deliver more if they combine and align their efforts behind shared priorities, and are given more freedom to try out new ideas and to tailor services in response to local need. This project encourages innovation and fresh new approaches. RCS bring a strong delivery record over the last four years of Fit for Work and seek to continue to build on this with the new project.
The project is aimed at supporting employees with mild to moderate work limiting health conditions, who are off sick, to return to work and

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


RCS

Unit 3a Westbourne Centre, Wood Road

Rhyl, Denbighshire

LL18 1DZ

UK

Joanne Bartlett-Jones

+44 1745369561

joanne.bartlett-jones@rcs-wales.co.uk


http://www.rcs-wales.co.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA30020

https://etenderwales.bravosolution.co.uk

https://etenderwales.bravosolution.co.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

In-work Support Service - Therapist Framework

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

25

II.1.2)

Main site or location of works, place of delivery or performance

Denbighshire, Conwy, Gwynedd and Anglesey



UK

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

34

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

759600GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

RCS are currently inviting tenders from therapy providers to join a Multi Supplier Framework to deliver therapy services across Denbighshire, Conwy, Gwynedd and Anglesey. The framework will be used solely by RCS in the delivery of the In-work support project which is funded through European Social Funding.

The project delivered by RCS is profiled to see 2532 individuals over a 3 year period with a maximum overall contract value of 759,600GBP. Once on the framework the suppliers will be used on an ‘as and when needed’ basis to deliver services to our clients. Case Coordinators will use their knowledge of suppliers’ specialisms, geographical considerations and the client to identify what they feel as the best ‘match’ options in identifying a suitable supplier. The client will be able to make an informed decision from the options they have been given. This process is described more particularly in the Framework Agreement, but providers should be aware that the choice of service users as to which provider to use will be weighted heavily given that this is such an important service to them.

Background

The Fit for Work Service (FFWS) was proposed following Dame Carol Black’s 2008 review of the health of Britain’s working age population. The service was to offer support for people in the early stages of sickness absence, particularly for employers working in small and medium-sized enterprises (SMEs). Dame Carol’s proposal was for a case-managed, multi-disciplinary and holistic early intervention service, providing tailored support for people in the early stages of sickness absence. This support might include advice about housing or debt management, or might address specific clinical needs through a range of therapies including physiotherapy and counselling.

In 2010, RCS led a bid with its partners Betsi Cadwaladr University Health Board and Public Health Wales to be included in a national programme of piloting the FFWS. The programme was sponsored jointly by the Department of Health and the Department for Work and Pensions as part of the Government’s Health, Work and Wellbeing programme. Eleven pilot sites in the UK were established to test whether the Fit for Work approach would help to facilitate an early return to work for employees in the early stages of sickness absence. In the second year, seven of the original eleven pilot sites were invited to participate in the continuation of the pilot until March 2013. Rhyl was included as one of these seven sites.

In 2013, RCS secured continuation funding for Fit for Work North Wales from the European Social Fund through WEFO. The project delivery ran until March 2015.

In late 2014 the UK Government launched a national advice and assessment service called Fit for Work, aimed at employees of small to medium businesses who are off sick or expected to be off sick for 4 weeks. GPs and employers can refer into the service and employees can access occupational health professional advice and assessments around issues preventing them from returning to work.

The Department for Health & Social Services applied for European Social Funds to deliver a project in north Wales EU ‘Convergence’ area. The project would be able to receive clients signposted from Fit for Work who have been assessed to require therapeutic, work-focused interventions to help them return to work. RCS is a proposed joint beneficiary who will deliver the project.

RCS works on the idea that our partners can deliver more if they combine and align their efforts behind shared priorities, and are given more freedom to try out new ideas and to tailor services in response to local need. This project encourages innovation and fresh new approaches. RCS bring a strong delivery record over the last four years of Fit for Work and seek to continue to build on this with the new project.

The project is aimed at supporting employees with mild to moderate work limiting health conditions, who are off sick, to return to work and retaining employees with work limiting health problems in work.

Tender Approach

The majority of referrals to the project are likely to be due to musculoskeletal or mental health problems, and provision may include:

-physiotherapy, chiropractory and osteopathy

-evidence-based psychological and occupational therapies including CBT

approaches and counselling

-chiropody / podiatry

-condition management

-‘Mindfulness’ and group-based approaches

-support for drug and alcohol / substance misuse problems

-coaching, mentoring, motivational interviewing, pain and stress management, and condition self-management

The key objective of this procurement process is to secure high quality and effective therapy services, which offer RCS value for money and added value in the services. In order to do this, the service will take the form of a single lot, multi supplier framework agreement covering all therapeutic interventions to be delivered to the client group.

The service required will include:

- Delivery of therapeutic services to aid recovery of musculoskeletal issues to individuals.

- Delivery of therapeutic services to aid recovery of mental health issues to individuals.

- Delivery of condition management sessions to groups who may be suffering from musculoskeletal issues.

- Delivery of group information / mind-set sessions to groups who may be suffering from mental health problems.

- Delivery of therapeutic services to aid recovery of drug and alcohol problems (substance misuse) to individuals.

- Delivery of group information to groups who may be suffering from drug and alcohol problems (substance misuse).

The process will be conducted under the Light Touch Regime and will be conducted via the e-tender Wales portal. (https://etenderwales.bravosolution.co.uk).

The new in work support service delivers throughout Denbighshire, Conwy, Gwynedd and Anglesey, from two main offices in Rhyl and Bangor with access to other premises throughout the location.

It will be able to offer Case Coordinator support, referrals to other key organisations for assistance and offer access to therapy sessions to treat the clients work limiting health condition up to a maximum of six sessions.

It will complement the UK Government Fit for Work advice and assessment service by being able to support absentee clients who come through the service and are identified as needing additional support from our case managed service. Our programme can also support presentees, those in work and struggling due to a work limiting health condition, and self-employed people.

*Please note, RCS are awaiting a final decision on an ESF funding agreement. Any work carried out towards this should be undertaken at the providers own risk and no recompense can be sought from RCS or Welsh Government.

Absentees will be determined as:

Employees who have been absent from work or are expected to be absent from work for 4 weeks, who have been signposted from the Fit for Work service (following referral by their GP or Employer) and have received a Return to Work Plan.

Presentees will be determined as:

Employees or self-employed people who remain in work but are struggling with a work limiting health condition and are at risk of going on sick leave, who have been referred directly into the new service by either self, GP or employer referral.

Eligibility will primarily be determined by whether the client is employed and whether they work or live in the geographical area the project covers.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=34884

II.1.6)

Common Procurement Vocabulary (CPV)

85142100
98330000
85312300
85312320
85170000
85312500

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The project delivered by RCS is profiled to see 2532 individuals over a 3 year period with a maximum overall contract value of 759,600GBP.

759600
GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

34

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Delivery Payments

More details can be found in the Framework Agreement and Tender Specification documents

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


III.2.2)

Economic and financial capacity





III.2.3)

Technical capacity





III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

Yes

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

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2015/S 158-290883 18-08-2015

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 16-10-2015  17:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

 12-02-2016

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

Yes



This procurement exercise is being conducted by RCS (Rhyl City Strategy). RCS is a ‘joint beneficiary’ for delivery of an In-work Support project. The Department for Health & Social Services is the lead beneficiary. The project is funded through European Social Fund (ESF) funds from the Welsh European Funding Office (WEFO).* Further information about RCS and WEFO can be found below.

www.rcs-wales.co.uk and www.wefo.wales.gov.uk

VI.3)

Additional Information

(WA Ref:34884)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 01-10-2015

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
22/10/2015 16:16Notice Cancelled

This notice has been cancelled. The original deadline date of 16/10/2015 is no longer applicable.

Please refer to new Contract Notice ref 35834 for In work Support services - Therapist framework. The e tender information and applications documents can be found under tender reference itt_50520. The tender closing date is November 5th at 12pm (noon)
Main Contact: joanne.bartlett-jones@rcs-wales.co.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
85170000Acupuncture and chiropractor servicesHealth services
85312320Counselling servicesSocial work services without accommodation
85312300Guidance and counselling servicesSocial work services without accommodation
98330000Physical well-being servicesMiscellaneous services
85142100Physiotherapy servicesParamedical services
85312500Rehabilitation servicesSocial work services without accommodation

Delivery Locations

Delivery Locations
IDDescription
1013Conwy and Denbighshire
1012Gwynedd
1011Isle of Anglesey

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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