PRIOR INFORMATION NOTICE FOR CONTRACT IN THE FIELD OF DEFENCE AND SECURITY - OFFICIAL JOURNAL

Section I: Contracting Authority / Entity

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Title attributed to the contract by the contracting authority/entity

DE&S Enterprise Risk Management Tool

II.2)

Type of contract and location of works, place of delivery or of performance

II.3)

This notice involves a framework agreement

II.4)

Short description of nature and scope of works or nature and quantity or value of supplies or services

Defence Equipment and Support (DE&S) is a bespoke trading entity, an arm’s length body of the Ministry of Defence. It manages a vast range of complex projects supporting all the equipment and services that the Royal Navy, British Army and Royal Air Force need to operate effectively.

The current risk management tool will shortly become unsupported and DE&S is looking to engage with the market to procure an enterprise risk management tool.

This prior information notice (PIN) has been issued to invite potential suppliers to meet with DE&S to help us develop our requirement and identify whether there are COTS products already in existence able to meet that requirement. The COTS solution should have a capability to operate in the secret environment, in compliance with JSP 892 and DE&S processes.

Any suppliers who feel their cots product would be capable of delivering a risk management Tool in a large and complex organisation such as DE&S (as briefly described above) are welcome to attend. The market engagement will take the form of one-hour face to face sessions where the supplier will be able to discuss their product and how it can meet the above requirement. Please note product demonstrations are not required and will not be allowed at this time.

The sessions will be held at the DE&S Head Office, MoD Abbey Wood, Bristol BS34 8JH on the 3rd and 5.9.2019.

Suppliers wishing to attend should register by sending an email to: Ryan.Miller731@mod.gov.uk on or before 30.8.2019.

Your email should include:

1) PIN Release Number: CCDT/577, 2. A nominated single point of contact detailing:

(a) full name;

(b) date of birth;

(c) nationality;

(d) post title;

(e) job role;

(f) security vetting details including reference and expiration date (if held);

(g) contact details;

(h) company name and registered number.

A 1-page synopsis including details of configuring your product should be provided with your request to attend.

Any potential suppliers not selected to attend the market engagement day will be able to input additional information via an additional submission. A maximum of 2 attendees from any individual company will be invited to attend. Only one registration will be granted per company group (including subsidiaries). Requests for additional attendees from any organisation will be held on a waiting list for consideration.

Any queries about the event should be sent by e-mail to Ryan.Miller731@mod.gov.uk

II.5)

Common Procurement Vocabulary (CPV)

II.6)

Scheduled date for start of award procedures and duration of the contract

II.7)

Additional information

Everything discussed on the day will be at official classification and subject to contract.

All of the information contained within this PIN does not constitute and should not be construed as any commitment by the Ministry of Defence (MoD) to proceed with any aspect of the activity beyond the market interest days to be held on the 3rd and 5.9.2019. All further activity is strictly subject to further internals MoD approvals.

This PIN is to alert the market to the potential future requirement and is not a formal request for Expressions of Interest (EOI). A contract notice and dynamic PQQ shall be issued in due course to request EOIs which shall reference this PIN.

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions relating to the contract

III.1.1)

Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

III.2)

Conditions for participation

III.2.1)

Reserved contracts

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by European Union funds

VI.2)

Additional information

The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

GO Reference: GO-201988-DCB-15226388

VI.3)

Information on general regulatory framework

VI.4)

Date of dispatch of this notice