Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Informatics Service as hosted by Velindre NHS Trust
17 Oldfield Road, Bocam Park, Pencoed
Bridgend
CF355LJ
UK
Contact person: Laura Panes
Telephone: +44 2920502109
E-mail: laura.panes@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Procurement of an Software Asset Management System
Reference number: P581
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The NHS Wales Informatics Service is seeking to procure a Software Asset Management System to support its management processes. The primary purpose of the system will be to manage the licences of deployed software.
A summary of some of the key functional and reporting requirements of the solution include:
- The ability to record the licences held by the organisation.
- The ability to ascertain what software is installed on an individual device (physically or virtually).
- A physical device may be a serve, laptop, desktop, PC, tablet computer or smart phone.
- The ability to reconcile the licensing and installed assets intelligently taking into account the licensing rules associated with individual pieces of software.
- Facilities for the interrogation and reporting of the information required.
II.1.5) Estimated total value
Value excluding VAT:
120 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48218000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
NHS Wales Informatics Service - All Sites
II.2.4) Description of the procurement
The NHS Wales Informatics Service is seeking to procure a Software Asset Management System to support its management processes. The primary purpose of the system will be to manage the licences of deployed software in order to ensure legal compliance.
A summary of some of the key functional and reporting requirements of the solution include:
- The ability to record the licences held by the organisation.
- The ability to ascertain what software is installed on an individual device (physically or virtually).
- A physical device may be a serve, laptop, desktop, PC, tablet computer or smart phone.
- The ability to reconcile the licensing and installed assets intelligently taking into account the licensing rules associated with individual pieces of software.
- Facilities for the interrogation and reporting of the information required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
120 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 12 months, at the sole discretion of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to purchase additional licences and consultancy support during the term of the agreement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated contract value shown in the advert is for the full 4 year contract. The primary contract term of 3 years, plus the optional 1 year extension period.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The NHS Wales Informatics Service is seeking to procure a Software Asset Management System to support its management processes. In order to participate bidders must have a market ready Software Asset Management Tool and be able to evidence successful implementation of the tool in at least one organisation with multiple sites, in the UK. The example needs to be comparable in terms of both size and complexity to that of the NHS in Wales.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Bidders are required to meet the criteria specified in the ESPD document.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/10/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/10/2019
Local time: 12:00
Place:
Tenders will be opened via the Bravo E-Tender Wales portal.
Information about authorised persons and opening procedure:
Tenders will be opened by the Senior Category Manager (ICT).
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
August 2023, this will be subject to the Authority utilising the extension options.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Suppliers Instructions How to Express Interest in this Tender:
1.Register your company on the eSourcing portal(this is only required once)– Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register-Accept the terms and conditions and click'continue'– Enter your correct business and user details–Note the username you chose and click 'Save' when complete. You will shortly receive an email with your unique password (please keep this secure)
2.Express an Interest in the tender (Project Code:40163)–Login to the portal with the username/password–Click the 'PQQs/ITTs Open to All Suppliers' link.(These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)–Click on the relevant PQQ/ITT to access the content–Click the 'Express Interest' button at the top of the page–This will move the PQQ/ITT in to your 'MyPQQs/MyITTs' page.(This is a secure area reserved for your projects only)–You can now access any attachments by clicking 'Buyer Attachments' in the'PQQ/ITT Details' box 3. Responding to the tender–Click 'My Response' under 'PQQ/ITTDetails', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining)–You can now use the ‘Messages'function to communicate with the buyer and seek any clarification– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT-There may be a mixture of online & offline actions for you to perform (there is detailed online help available)You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering helpdesk. For the avoidance of doubt, as this procurement is being run under the Open Procedure, there is no limit to the number of operators who may respond or that will be taken forward to have its bid evaluated, should it pass all ESPD/Selection criteria as stated in the Invitation to Tender-Instructions to Suppliers.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=95013
(WA Ref:95013)
VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Informatics Service as hosted by Velindre NHS Trust
17 Oldfield Road, Bocam Park, Pencoed
Bridgend
CF355LJ
UK
Telephone: +44 2920502109
E-mail: laura.panes@wales.nhs.uk
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.5) Date of dispatch of this notice
27/08/2019