CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

The Provision of Cavity Wall Insulation Extraction

2.2

Description of the goods or services required

Caerphilly County Borough Council is seeking suitable contractors to undertake cavity wall insulation extraction works in various properties within both public and private sector houses across the Caerphilly County Borough area.

The successful contractors will be required to undertake the extraction of any form of failed cavity wall insulation with minimum disruption to the structure or aesthetics of the building.

The Contractor is to carry out a pre-extraction inspection with a borescope or similar piece of equipment to establish what insulation type is in the cavity e.g. loose bead fill, bonded fill or fibre fill, with the results recorded on a pre-extraction certificate.

This is an ad-hoc arrangement. The number and location of the properties included in this arrangement is unknown at present; In recent years this work has fallen off and it is not expected that the number of extractions will be as high as in the past and bidders shall note that there is no guarantee of the volume of work that will be undertaken under this arrangement.

It is the Authority’s strategy that up a maximum of two (2) contractors will be awarded onto the Framework arrangement.

Further information can be found in the Invitation to Tender Document.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=103235.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The framework will be for a period of two years from 01 November 2020 to 31 October 2022 with an option to extend for a further period of up to 24 months.

This is an ad-hoc arrangement. The number and location of the properties included in this arrangement is unknown at present; In recent years this work has fallen off and it is not expected that the number of extractions will be as high as in the past and bidders shall note that there is no guarantee of the volume of work that will be undertaken under this arrangement.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers will be required to pass a number of compliance criteria in order for their bid to be accepted, as follows:

- Evidence of an Insurance Backed Guarantee

- Evidence of qualifications including STROMA and OSCAR

Tenderers will also be required to submit a method statement which will detail how you propose to undertake the works as per the specification.

Tenders will be required to complete a Health and Safety questionnaire and hold £10 million Public and Employers Liability Insurance. Evidence is required to be uploaded to the Proactis Portal e-tendering system.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS1971/2020/JT

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.

(WA Ref:103235)

5.2

Additional Documentation

5.3

Publication date of this notice