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02 Contract Notice

Data Centre Refurbishment

  • First published: 06 August 2020
  • Last modified: 19 August 2020

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-094608
Published by:
The National Library of Wales
Authority ID:
AA0452
Publication date:
06 August 2020
Deadline date:
11 September 2020
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The Contracting Authority is issuing this Contract for providing a refurbishment of one of our Data Centres at the National Library of Wales. The purpose of the Contract is to renew and refurbish our older datacentre (known as Enlli) that was originally commissioned in October 2006 to ensure datacentre resiliency and efficiency for the future. Tenders will include efficiency savings, in terms of server/network hardware power consumption and in terms of environmental cooling. As part of the Contract we will be looking to consolidate the maintenance/service contracts for 5 or 7 years for both of our datacentres these are currently split for Air Conditioning, UPS, Fire Suppression and leak detection. CPV: 32424000, 31156000, 42500000, 45331230, 35111500, 51112000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

The National Library of Wales

Penglais, Aberystwyth

Ceredigion

SY23 3BU

UK

Contact person: Chris Burton

E-mail: christopher.burton@llyfrgell.cymru

NUTS: UKL1

Internet address(es)

Main address: www.llyfrgell.cymru

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0452

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/web/login.shtml


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/web/login.shtml


I.4) Type of the contracting authority

Other: Welsh Government Sponsored Body

I.5) Main activity

Other: Library

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Data Centre Refurbishment

II.1.2) Main CPV code

32424000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Contracting Authority is issuing this Contract for providing a refurbishment of one of our Data Centres at the National Library of Wales.

The purpose of the Contract is to renew and refurbish our older datacentre (known as Enlli) that was originally commissioned in October 2006 to ensure datacentre resiliency and efficiency for the future. Tenders will include efficiency savings, in terms of server/network hardware power consumption and in terms of environmental cooling.

As part of the Contract we will be looking to consolidate the maintenance/service contracts for 5 or 7 years for both of our datacentres these are currently split for Air Conditioning, UPS, Fire Suppression and leak detection.

II.1.5) Estimated total value

Value excluding VAT: 350 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

31156000

42500000

45331230

35111500

51112000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

National Library of Wales, Aberystwyth

II.2.4) Description of the procurement

The purpose of the Procurement is to renew and refurbish our older datacentre (known as Enlli) that was originally commissioned in October 2006 to ensure datacentre resiliency and efficiency for the future. Tenders will include efficiency savings, in terms of server/network hardware power consumption and in terms of environmental cooling.

As part of the Contract we will be looking to consolidate the maintenance/service contracts for 5 or 7 years for both of our datacentres these are currently split for Air Conditioning, UPS, Fire Suppression and leak detection.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 350 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/09/2020

End: 13/11/2020

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Physical site visits won't be possible due to Covid-19 restrictions, however virtual site-visits are included and details included in the Procurement documents.

The National Library of Wales welcomes responses submitted in either Welsh or English.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if requirements are met:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 153-375828

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/09/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 07/09/2020

Local time: 10:00

Information about authorised persons and opening procedure:

NLW authorised staff

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic payment will be used

VI.3) Additional information

Due to current and probable future restrictions in Wales due to Covid-19. We require that as part of the tender, that you outline how you will work within the current restrictions and guidance to do the work outlined and within the timescales provided.

Covid-19 restrictions and guidance is different in Wales to England and this must be taken into consideration in your response.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=103208

(WA Ref:103208)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

04/08/2020

Coding

Commodity categories

ID Title Parent category
42500000 Cooling and ventilation equipment Industrial machinery
35111500 Fire suppression system Firefighting equipment
51112000 Installation services of electricity distribution and control equipment Installation services of electrical equipment
45331230 Installation work of cooling equipment Heating, ventilation and air-conditioning installation work
31156000 Interruptible power supplies Ballasts for discharge lamps or tubes
32424000 Network infrastructure Network equipment

Delivery locations

ID Description
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
08 August 2019
Notice type:
01 Prior Information Notice (PIN)
Authority name:
The National Library of Wales
Publication date:
06 August 2020
Deadline date:
11 September 2020 00:00
Notice type:
02 Contract Notice
Authority name:
The National Library of Wales
Publication date:
25 August 2020
Notice type:
14 Corrigendum
Authority name:
The National Library of Wales
Publication date:
05 October 2020
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
The National Library of Wales

About the buyer

Main contact:
christopher.burton@llyfrgell.cymru
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
19/08/2020 18:52
Notice date(s) changed
IV.2.2) Time limit
Old date: 04/09/2020 12:00
New date: 11/09/2020 12:00

II.2.7) Duration Start
Old date: 28/09/2020
New date: 05/10/2020

II.2.7) Duration End
Old date: 13/11/2020
New date: 27/11/2020

IV.2.7) Conditions for opening of tenders
Old date: 07/09/2020 10:00
New date: 14/09/2020 09:00

Due to concerns about the tender timetable and the completion of work timetable.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.