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Contract Notice

Supply of Tracmaster and associated Equipment

  • First published: 06 August 2020
  • Last modified: 06 August 2020

Contents

Summary

OCID:
ocds-kuma6s-103326
Published by:
Denbighshire County Council
Authority ID:
AA0280
Publication date:
06 August 2020
Deadline date:
20 August 2020
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Denbighshire and Flintshire County Councils are changing the approach to grassland management and are moving away from frequent mowing in some areas, to create wildflower meadows within the public realm. The aim of this is to increase biodiversity in line with our recently declared ecological and climate emergency and corporate plan priority for the environment. Wildflower meadow management requires there to be no grass cutting between March and August each year, giving wildflowers enough time to grow, flower, and set seed. Wildflower meadow management also requires the removal of cuttings to reduce soil nutrients and prevent new seedlings from being smothered. This results in a tall grassland sward and large amounts of cuttings. The equipment currently used by both Authorities is designed to cut and maintain short grass swards, and is not suitable for cutting longer swards which form when grasslands are managed for biodiversity. The current equipment does not have collection functionality, as this is not required when grasslands are cut regularly. The proposed equipment required comprises walk behind tractors with interchangeable implements for meadow management and creation. The proposed equipment is specifically designed to create and manage wildflower meadows, and can be used to cut and collect large areas of long grass efficiently.

Full notice text

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address


Denbighshire County Council

Wynnstay Road,

Ruthin

LL15 1YN

UK

Mark Evans

+44 1824706825


www.denbighshire.gov.uk
https://supplierlive.proactisp2p.com/Account/Login
https://supplierlive.proactisp2p.com/Account/Login

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Supply of Tracmaster and associated Equipment

2.2

Description of the goods or services required

Denbighshire and Flintshire County Councils are changing the approach to grassland management and are moving away from frequent mowing in some areas, to create wildflower meadows within the public realm. The aim of this is to increase biodiversity in line with our recently declared ecological and climate emergency and corporate plan priority for the environment.

Wildflower meadow management requires there to be no grass cutting between March and August each year, giving wildflowers enough time to grow, flower, and set seed. Wildflower meadow management also requires the removal of cuttings to reduce soil nutrients and prevent new seedlings from being smothered. This results in a tall grassland sward and large amounts of cuttings.

The equipment currently used by both Authorities is designed to cut and maintain short grass swards, and is not suitable for cutting longer swards which form when grasslands are managed for biodiversity. The current equipment does not have collection functionality, as this is not required when grasslands are cut regularly.

The proposed equipment required comprises walk behind tractors with interchangeable implements for meadow management and creation. The proposed equipment is specifically designed to create and manage wildflower meadows, and can be used to cut and collect large areas of long grass efficiently.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=103326.

2.3

Notice Coding and Classification

03100000 Agricultural and horticultural products
45233229 Verge maintenance work
1013 Conwy and Denbighshire
1023 Flintshire and Wrexham

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

GSC1000444REQ

4.3

Time Limits

Time-limit for receipt of completed tenders
    20-08-2020  Time  12:00

Estimated award date
 03-09-2020

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Instructions

1. Log in to PROACTIS at https://supplierlive.proactisp2p.com

2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3

3. Click the “Sign Up” button at the bottom of the window

4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.

5. Please make a note of the Organisation ID and User Name, then click “Register”

6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

7. Please enter the information requested, click the “>” on the screen and follow the instructions

ensuring that you enter all applicable details.

8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your

business to ensure that you get notification of opportunities that are of interest.

9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)

10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)

11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.

12. In the Finish screen please enter a new password and note all your Login details for future reference.

13. Now click “Complete Registration” and you will enter the Supplier Network page.

14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.

15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please

ensure that you select the correct one.

16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.

17. You can now either create your response”, or “Decline” this opportunity.

(WA Ref:103326)

5.2

Additional Documentation

5.3

Publication date of this notice

 06-08-2020

Coding

Commodity categories

ID Title Parent category
03100000 Agricultural and horticultural products Agricultural, farming, fishing, forestry and related products
45233229 Verge maintenance work Construction, foundation and surface works for highways, roads

Delivery locations

ID Description
1013 Conwy and Denbighshire
1023 Flintshire and Wrexham

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
06 August 2020
Deadline date:
20 August 2020 00:00
Notice type:
Contract Notice
Authority name:
Denbighshire County Council
Publication date:
03 March 2021
Notice type:
Contract Award Notice
Authority name:
Denbighshire County Council

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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