Summary

OCID:: ocds-kuma6s-037909
Published by:: Conwy County Borough Council
Authority ID:: AA0389
Publication date:: 02 December 2015
Deadline date:: 03 January 2016
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

Conwy County Borough Council are seeking a contractor for the Coastal Defence Maintenance – 4 Year Term Service Contract. Conwy County Borough Council manage over 50km of artificial sea defence infrastructure which includes the promenades at Llandudno, Colwyn Bay, Llanfairfechan and Penmaenmawr. Under the Coast Protection Act 1949, the Employer has permissive powers to conduct coast protection works for the protection of land as it deems necessary, although the Council is under no obligation to carry out such works. Currently, within the domain of the Council, the shoreline management plan is to “hold the line” under which the best effort will be made to maintain the existing coastline morphology. The Employers current coastal defence policy is the proactive maintenance of the existing coastal defence infrastructure whereby defects are identified and remedied as quickly as possible. Experience has shown that the type and frequency of coastal defence infrastructure defects are sufficiently predictable, that the maintenance thereof, lends itself to establishment of a term contract between the Employer and a suitably competent contractor. The form of Contract for this commission will be main the NEC3 Term Service Contract June 2005 (with amendments April 2013). The Service will comprise (but not limited to) the following general maintenance and repair works to the coastal defence assets of the Council: -beach management works to replenish, replace or remove beach material -topographic surveys -concrete repairs -masonry wall repairs -timber breast work -navigational beacon maintenance -hand railing maintenance or installation -un-bound and bound surface repairs -crack repairs -relocation of windblown sand -mastic jointing repairs -storm outfall repairs -occasional flood clean up works -emergency response including response to maritime pollution incidents

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: WORKS

1 Authority Details

1.1 Authority Name and Address

Official Name: Conwy County Borough Council
Postal Address: Environment, Roads and Facilities, Bodlondeb, Bangor Road,
Town: Conwy	Postal Code: LL32 8DU	Country: UK
For the attention of: Owen Conry	Telephone: +44 1492574000
E-Mail: procurement@conwy.gov.uk	Fax:
Internet Address (URL): http://www.conwy.gov.uk Electronic access to information: www.sell2wales.gov.uk Electronic submission of tenders and requests to participate: www.sell2wales.gov.uk

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Maintenance of Coastal Defences 2016 – 2020

2.2 Description of the goods or services required

Conwy County Borough Council are seeking a contractor for the Coastal Defence Maintenance – 4 Year Term Service Contract.

Conwy County Borough Council manage over 50km of artificial sea defence infrastructure which includes the promenades at Llandudno, Colwyn Bay, Llanfairfechan and Penmaenmawr.

Under the Coast Protection Act 1949, the Employer has permissive powers to conduct coast protection works for the protection of land as it deems necessary, although the Council is under no obligation to carry out such works. Currently, within the domain of the Council, the shoreline management plan is to “hold the line” under which the best effort will be made to maintain the existing coastline morphology.

The Employers current coastal defence policy is the proactive maintenance of the existing coastal defence infrastructure whereby defects are identified and remedied as quickly as possible. Experience has shown that the type and frequency of coastal defence infrastructure defects are sufficiently predictable, that the maintenance thereof, lends itself to establishment of a term contract between the Employer and a suitably competent contractor.

The form of Contract for this commission will be main the NEC3 Term Service Contract June 2005 (with amendments April 2013).

The Service will comprise (but not limited to) the following general maintenance and repair works to the coastal defence assets of the Council:

-beach management works to replenish, replace or remove beach material

-topographic surveys

-concrete repairs

-masonry wall repairs

-timber breast work

-navigational beacon maintenance

-hand railing maintenance or installation

-un-bound and bound surface repairs

-crack repairs

-relocation of windblown sand

-mastic jointing repairs

-storm outfall repairs

-occasional flood clean up works

-emergency response including response to maritime pollution incidents

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=37909.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	45243000		Coastal-defence works
	45243300		Sea wall construction work
	45243500		Sea defences construction work
	45246410		Flood-defences maintenance works

b) Delivery Location/Area

	Code		Location
	1013		Conwy and Denbighshire

2.4 Total quantity or scope of tender

See the tender pack for full details.

3 Conditions for Participation

3.1 Minimum standards and qualification required

Please see the tender pack for full details.

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

EC0315_CFR0_002_TD_15

4.3 Time Limits

Time-limit for receipt of completed tenders
05-01-2016 Time 12:00

Estimated award date
18-01-2016

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

Tenders must be submitted to and received by the sell2wales postbox only.

(WA Ref:37909)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

CCBC ShorelineReduced

EP10A1_1 Nav Beacon

TSC Nov2015

TypicalML Combined

Railings Type 2

EC0315_CFR0_002_TD_15_oc

5.3 Publication date of this notice

02-12-2015

SF 51a

Coding

Commodity categories

ID	Title	Parent category
45243000	Coastal-defence works	Construction work for water projects
45246410	Flood-defences maintenance works	River regulation and flood control works
45243500	Sea defences construction work	Coastal-defence works
45243300	Sea wall construction work	Coastal-defence works

Delivery locations

ID	Description
1013	Conwy and Denbighshire

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: procurement@conwy.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
11/12/2015 17:07	ADDED FILE: Price List - Class F In Situ Concrete - Items F911 - F922 Price List - Replace items F911 - F923 with attached list.
17/12/2015 18:09	NEC Contract Option amendment It has been brought to our attention that the tender documents state conflicting NEC Options. Please can we confirm that this contract is an Option A of the Term Services Contract not Option E. We apologise for any confusion that may cause. Thank you.
04/01/2016 17:02	Notice Cancelled This notice has been cancelled. The original deadline date of 05/01/2016 is no longer applicable. This tender process has been terminated. It is the intention that a new process will start within the next week. Sincere apologies for any inconvenience caused. Please contact procurement@conwy.gov.uk if you have any questions. Thank you.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.