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Contract Notice

Swansea Bay City Deal - Events and Engagement

  • First published: 08 December 2017
  • Last modified: 07 May 2019

Contents

Summary

OCID:
ocds-kuma6s-074390
Published by:
Carmarthenshire County Council
Authority ID:
AA0281
Publication date:
08 December 2017
Deadline date:
06 May 2019
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Swansea Bay City Deal is looking to form a collaborative relationship with a contractor to deliver high quality engagement events starting in early 2018 for an initial 1 year contract (with possibility of a 1 year extension). The objective of this call for tender is therefore to select a contractor to undertake all necessary tasks relating to the planning, preparation and execution of engagement events. The successful contractor will develop a series of networking/engagement events working with the City Deal Regional Office and eleven City Deal projects, to attract and engage with a range of diverse audiences raising the profile of the City Deal and the opportunities it presents for the region.

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Carmarthenshire County Council

County Hall,

Carmarthen

SA31 1JP

UK

Chris Davies

+44 1267246239


www.carmarthenshire.gov.uk
www.sell2wales.gov.wales
www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Swansea Bay City Deal - Events and Engagement

2.2

Description of the goods or services required

Swansea Bay City Deal is looking to form a collaborative relationship with a contractor to deliver high quality engagement events starting in early 2018 for an initial 1 year contract (with possibility of a 1 year extension). The objective of this call for tender is therefore to select a contractor to undertake all necessary tasks relating to the planning, preparation and execution of engagement events. The successful contractor will develop a series of networking/engagement events working with the City Deal Regional Office and eleven City Deal projects, to attract and engage with a range of diverse audiences raising the profile of the City Deal and the opportunities it presents for the region.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=74390.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

79341400 Advertising campaign services
79342000 Marketing services
79342100 Direct marketing services
79952000 Event services
79952100 Cultural event organisation services
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1017 Bridgend and Neath Port Talbot
1018 Swansea

2.4

Total quantity or scope of tender

As detailed in the specification

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
    19-01-2018  Time  14:00

Estimated award date
 28-02-2018

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Proposals must be submitted via the Sell2Wales post box by no later than 14:00 on Friday 19th January 2018.

Quotes received after this time and date will be retained un-opened until the quotation exercise is complete.

(WA Ref:74390)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

City Deal Events Tender English
City Deal Events Tender Cymraeg

5.3

Publication date of this notice

 08-12-2017

Coding

Commodity categories

ID Title Parent category
79341400 Advertising campaign services Advertising services
79952100 Cultural event organisation services Event services
79342100 Direct marketing services Marketing services
79952000 Event services Exhibition, fair and congress organisation services
79342000 Marketing services Advertising and marketing services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
22/12/2017 10:17
Christmas leave
Good morning,

Please be aware that we will be out of the office after today, 22nd December 2017 until 4th January 2018 so we will be unable to answer your queries until then. We will answer any queries as soon as we can after the 4th January.

Merry Christmas and a happy new year.
11/04/2018 14:07
Cancellation
Good afternoon,

Please see the following message from the Lead Officer,

Thank you for your interest in the SBCD Events and Engagement Tender and for your patience during the evaluation process.
Despite receiving a number of high quality bids we will not be appointing a contractor at present.

Kind regards.
07/05/2019 15:14
Notice Cancelled
This notice has been cancelled. The original deadline date of 19/01/2018 is no longer applicable.

Exercise was closed down and no contract was awarded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx109.25 KB
This file may not be accessible.
docx
docx107.00 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.