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Notice Details

Title: Swansea Bay City Deal - Events and Engagement
Published by: Carmarthenshire County Council
Publication Date: 08/12/2017
Deadline Date: 19/01/2018
Deadline Time: 14:00
Notice Type: Contract Notice
Has Documents: Yes
Abstract: Swansea Bay City Deal is looking to form a collaborative relationship with a contractor to deliver high quality engagement events starting in early 2018 for an initial 1 year contract (with possibility of a 1 year extension). The objective of this call for tender is therefore to select a contractor to undertake all necessary tasks relating to the planning, preparation and execution of engagement events. The successful contractor will develop a series of networking/engagement events working with the City Deal Regional Office and eleven City Deal projects, to attract and engage with a range of diverse audiences raising the profile of the City Deal and the opportunities it presents for the region.

This notice is also available in the following languages:

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Carmarthenshire County Council

County Hall,

Carmarthen

SA31 1JP

UK

Chris Davies

+44 1267246239


www.carmarthenshire.gov.uk
www.sell2wales.gov.wales
www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Swansea Bay City Deal - Events and Engagement

2.2

Description of the goods or services required

Swansea Bay City Deal is looking to form a collaborative relationship with a contractor to deliver high quality engagement events starting in early 2018 for an initial 1 year contract (with possibility of a 1 year extension). The objective of this call for tender is therefore to select a contractor to undertake all necessary tasks relating to the planning, preparation and execution of engagement events. The successful contractor will develop a series of networking/engagement events working with the City Deal Regional Office and eleven City Deal projects, to attract and engage with a range of diverse audiences raising the profile of the City Deal and the opportunities it presents for the region.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=74390.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

79341400 Advertising campaign services
79342000 Marketing services
79342100 Direct marketing services
79952000 Event services
79952100 Cultural event organisation services
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1017 Bridgend and Neath Port Talbot
1018 Swansea

2.4

Total quantity or scope of tender

As detailed in the specification

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage - Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
    19-01-2018  Time  14:00

Estimated award date
 28-02-2018

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Proposals must be submitted via the Sell2Wales post box by no later than 14:00 on Friday 19th January 2018.

Quotes received after this time and date will be retained un-opened until the quotation exercise is complete.

(WA Ref:74390)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

City Deal Events Tender English
City Deal Events Tender Cymraeg

5.3

Publication date of this notice

 08-12-2017

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
22/12/2017 10:17Christmas leave

Good morning,

Please be aware that we will be out of the office after today, 22nd December 2017 until 4th January 2018 so we will be unable to answer your queries until then. We will answer any queries as soon as we can after the 4th January.

Merry Christmas and a happy new year.
Main Contact: N/a
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
79341400Advertising campaign servicesAdvertising services
79952100Cultural event organisation servicesEvent services
79342100Direct marketing servicesMarketing services
79952000Event servicesExhibition, fair and congress organisation services
79342000Marketing servicesAdvertising and marketing services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
08/12/2017City Deal Events Tender EnglishSpecification109.25 KB55
08/12/2017City Deal Events Tender CymraegManyleb107.00 KB3

Replaced Documents

There are no previous versions of these documents

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