Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Health Education England
32 Russell Square
London
WC1B 5DN
UK
Contact person: Laura Devine
E-mail: laura.devine@soeprocurement.nhs.uk
NUTS: UKI
Internet address(es)
Main address: https://hee.nhs.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lead Employer Services for General Practice Specialty Trainees – Health Education England working across Thames Valley — SoEPS/17.357
Reference number: SoEPS/17.357 VEAT
II.1.2) Main CPV code
80000000
II.1.3) Type of contract
Services
II.1.4) Short description
Delivery of a lead employer services for general practice specialty trainees service — Health Education England working across Thames Valley (the Authority).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 200 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
Delivery of a lead employer services for general practice specialty trainees service — Health Education England working across Thames Valley.
The objective of the procurement was to appoint a Lead Employer to provide comprehensive employment and human resource services to all Thames Valley GP specialty trainees. This includes transactional activities (pre-employment, payroll, record maintenance and reporting) and general advice, guidance and HR management.
The Commissioner is offering a two year contract with the option to extend by up to a further two years. The anticipated number of training posts for 2018/19 is 400. The Authority will pay the Lead Employer a management fee of 400 GBP per annum for each GPST registered as employed by the Lead Employer. The maximum value of the five year contract as originally tendered was 1 200 000 GBP (inclusive of VAT).
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract has to be let urgently because of the risk (arising for unforeseen reasons) of being left without a provider of essential lead employer services.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation:
Justification: Following the original tender exercise in 2018. The contract was awarded to the highest scoring tenderer. Following unforeseen issues, the contract is now mutually being terminated early. Therefore the Authority has elected to award the contract to the reserve bidder; St Helen’s and Knowsley Teaching Hospitals NHS Trust. The contract duration is the same as awarded under the initial tender process.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 218-453972
Section V: Award of contract/concession
Contract No: NHS/SoEPS/17.357
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
04/12/2018
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
St Helens and Knowsley Teaching Hospitals NHS Trust
Warrington Road
Prescot
L35 5DR
UK
NUTS: UKD7
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 750 000.00 GBP
Total value of the concession/lot:
750 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
NHS South of England Procurement Services on behalf of Health Education England
36 — 38 Friars Walk
Lewes
BN7 2PB
UK
Internet address(es)
URL: http://soeprocurement.nhs.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Following publication of this notice, the contracting authority will allow a 10-day standstill period prior to entering into the contract, pursuant to regulation 99(3)(c) of the Public Contracts Regulations 2015.
VI.4.4) Service from which information about the review procedure may be obtained
NHS South of England Procurement Services on behalf of Health Education England
36 — 38 Friars Walk
Lewes
BN7 2PB
UK
Internet address(es)
URL: http://soeprocurement.nhs.uk/
VI.5) Date of dispatch of this notice
04/12/2018