Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Southern Water Services Ltd.
Southern House
Worthing
BN13 3NX
UK
Contact person: Natasha Bellwood
Telephone: +44 1903272887
E-mail: Natasha.Bellwood@southernwater.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.southernwater.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://southernwater.bravosolution.co.uk/esop/toolkit/opportunity/opportunityDetail.do?opportunityId=39238&oppList=CURRENT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://southernwater.bravosolution.co.uk/esop/toolkit/opportunity/opportunityDetail.do?opportunityId=39238&oppList=CURRENT
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Water
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fleet — Manufacturer Support Terms
Reference number: prj_1048
II.1.2) Main CPV code
34100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Manufacturer support terms required for Southern Waters fleet requirements. The agreement is planned to be for an initial 2-year period with the option to extend on an annual basis for up to a total of 8 years. The tender will be formed of 7 lots (as detailed).
II.1.5) Estimated total value
Value excluding VAT:
24 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 7
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Any combination.
II.2) Description
Lot No: 3a
II.2.1) Title
Vans — Extra Small Up to 2 Tonnes
II.2.2) Additional CPV code(s)
34136200
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Panel vans, extra small up to 2 tonnes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
After the initial 24 months there will be an option to extend annually for up to a total of 8 years.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Electric vehicles.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3b
II.2.1) Title
Vans — Small 2,0 — 2,5 Tonnes
II.2.2) Additional CPV code(s)
34136200
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Vans — small 2,0 — 2,5 tonnes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
After the initial 24 months there will be an option to extend annually for up to 8 years in total.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Electric vehicles.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3c
II.2.1) Title
Vans — Medium 2,5 — 3,0 Tonnes
II.2.2) Additional CPV code(s)
34136200
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Vans — medium 2,5 — 3,0 tonnes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
After the initial 24 months there will be an option to extend annually for up to 8 years in total.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Electric vehicles.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3d
II.2.1) Title
Vans — Large 3,0 — 3,5 tonnes
II.2.2) Additional CPV code(s)
34136200
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Vans — large 3,0 — 3,5 tonnes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
After the initial 24 months there will be an option to extend annually for up to a total of 8 years.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Electric vehicles.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1
II.2.1) Title
Cars
II.2.2) Additional CPV code(s)
34100000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Cars (for business need).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
After the initial 24 months there will be an option to extend annually for up to a total of 8 years.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Electric vehicles.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Car Derived Vans
II.2.2) Additional CPV code(s)
34136100
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Car Derived Vans.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
After the initial 24 months there will be an option to extend annually for up to a total of 8 years.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Electric vehicles.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
4 x 4's
II.2.2) Additional CPV code(s)
34113300
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
4 x 4's.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
After the initial 24 months there will be an option to extend annually for up to a total of 8 years.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Electric vehicles.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Suitable and appropriate vehicles for the lots for which you are bidding.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
Compliance with minimum requirements — vehicles and terms.
Compliance to criteria required within the PQQ.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 14
IV.1.6) Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:
Southern Water reserve the right to use e-auction.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/01/2019
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/12/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/06/2019
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Submission of expression of interest and procurement specific information: this procurement exercise will be conducted on the BravoSolution e-procurement portal at: https://southernwater.bravosolution.co.uk/ Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows:
(i) candidates should register on the BravoSolution e-procurement portal at: https://southernwater.bravosolution.co.uk/
(ii) once registered, candidates must express their interest as follows:
(a) login to the portal;
(b) select “View current opportunities and notices”;
(c) access the listing related to this contract titled “Manufacturer Support Terms” and view details;
(d) click on Express Interest button;
(iii) once you have expressed interest, please complete the PQQ. You must then publish your reply using the publish button;
(iv) for any support in submitting your expression of interest please contact the eTendering help desk at: 0800 368 4850 or help@bravosolution.co.uk
VI.4) Procedures for review
VI.4.1) Review body
Southern Water Services Limited
Worthing
BN13 3NX
UK
VI.5) Date of dispatch of this notice
12/12/2018