Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
UK
Telephone: +44 1443232082
E-mail: m-deasy@southwales-fire.gov.uk
Fax: +44 1443232180
NUTS: UKL
Internet address(es)
Main address: www.southwales-fire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360
I.1) Name and addresses
Mid and West Wales Fire and Rescue Service
Headquarters, Lime Grove Avenue
Carmarthen
SA31 1SP
UK
Telephone: +44 3706060699
E-mail: h.rees@mawwfire.gov.uk
Fax: +44 1267220562
NUTS: UKL
Internet address(es)
Main address: http://www.mawwfire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0484
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
South Wales Fire and Rescue Service
Mid and West Wales Fire and Rescue Service
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.sell2wales.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Office Cleaning
II.1.2) Main CPV code
90919200
II.1.3) Type of contract
Services
II.1.4) Short description
In collaboration to Mid and West Wales Fire and Rescue Service (MAWWFRS), South Wales Fire and Rescue Service (SWFRS) are seeking tenders for the provision of Office Cleaning Services.
The tender will be split into 2 Lots:-
Lot 1 – South Wales Fire and Rescue Service
Lot 2 – Mid and West Wales Fire and Rescue Service
Bidders have the option to bid for one or both Lots.
A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
South Wales Fire and Rescue Service Office Cleaning Services
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
South Wales Fire and Rescue Service are seeking a provider to deliver Office Cleaning Services across all of its sites. Full details are available in the specification documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
During the term of the contract there may be a need to add or delete sites should new stations be built, added or closed. The number of hours required may also be amended through the contract term if SWFRS' requirements change.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Mid and West Wales Fire and Rescue Service Office Cleaning Services
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Mid and West Wales Fire and Rescue Service are seeking a supplier to deliver office cleaning services at some of it's sites. Full details are available in the specification documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
During the term of the contract there may be a need to add or delete sites should new stations be built, added or closed. The number of hours required may also be amended through the contract term if MAWWFRS' requirements change.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/02/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/02/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=88275.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:88275)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
UK
Telephone: +44 1443232082
Fax: +44 1443232180
Internet address(es)
URL: www.southwales-fire.gov.uk
VI.5) Date of dispatch of this notice
28/12/2018