Concession notice
Section I: Contracting
authority/entity
I.1) Name and addresses
Harris Federation
4th Floor Norfolk House, Wellesley Road
Croydon
CR0 1LH
UK
Telephone: +44 2082537777
E-mail: Procurement@harrisfederation.org.uk
Fax: +44 2082537778
NUTS: UK
Internet address(es)
Main address: www.harrisfederation.org.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA30809
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.myTenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.myTenders.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.myTenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Management of Community Use (Lettings) for Harris Academies
II.1.2) Main CPV code
79342000
II.1.3) Type of contract
Services
II.1.4) Short description
Harris Federation wishes to contract a professional lettings service provider to manage community use bookings/lettings and generate income to be shared on a percentage basis for a number of its academies for an initial term of 3 years with an option to extend by a further 2 years to a maximum of 5 years in total.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 8 lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Each academy will have its own contract.
II.2) Description
Lot No: 1
II.2.1) Title
Harris Academy Orpington
II.2.2) Additional CPV code(s)
79342000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Harris Academy Orpington.
II.2.4) Description of the procurement
Letting out of the academy's areas/facilities/equipment to generate income and share the revenue on a percentage basis.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See ITT
Lot No: 2
II.2.1) Title
Harris Academy Beckenham
II.2.2) Additional CPV code(s)
79342000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Harris Academy Beckenham.
II.2.4) Description of the procurement
Letting out of the academy's areas/facilities/equipment to generate income and share the revenue on a percentage basis.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See ITT.
Lot No: 3
II.2.1) Title
Harris Academy South Norwood
II.2.2) Additional CPV code(s)
79342000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Harris Academy South Norwood.
II.2.4) Description of the procurement
Letting out of the academy's areas/facilities/equipment to generate income and share the revenue on a percentage basis.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See ITT
Lot No: 4
II.2.1) Title
Harris Academy Chafford Hundred
II.2.2) Additional CPV code(s)
79342000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Harris Academy Chafford Hundred.
II.2.4) Description of the procurement
Letting out of the academy's areas/facilities/equipment to generate income and share the revenue on a percentage basis.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See ITT
Lot No: 5
II.2.1) Title
Harris Primary Academy Purley Way
II.2.2) Additional CPV code(s)
79342000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Harris Primary Academy Purley Way.
II.2.4) Description of the procurement
Letting out of the academy's areas/facilities/equipment to generate income and share the revenue on a percentage basis.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See ITT
Lot No: 6
II.2.1) Title
Harris Academy Wimbledon
II.2.2) Additional CPV code(s)
79342000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Harris Academy Wimbledon.
II.2.4) Description of the procurement
Letting out of the academy's areas/facilities/equipment to generate income and share the revenue on a percentage basis.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See ITT.
Lot No: 7
II.2.1) Title
Harris Academy Clapham
II.2.2) Additional CPV code(s)
79342000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Harris Academy Clapham.
II.2.4) Description of the procurement
Letting out of the academy's areas/facilities/equipment to generate income and share the revenue on a percentage basis.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See ITT
Lot No: 8
II.2.1) Title
Harris Academy Purley
II.2.2) Additional CPV code(s)
79342000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Harris Academy Purley.
II.2.4) Description of the procurement
Letting out of the academy's areas/facilities/equipment to generate income and share the revenue on a percentage basis.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See ITT
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See ITT
Section IV: Procedure
IV.1) Description
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/03/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Not known as depends on when academies want a lettings service.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Mandatory sites visits scheduled for w/c 2.3.2020 — must pre-notify attendance by midday on 26.2.2020.
Presentations for shortlisted bidders w/c 30.3.2020.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=218982.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:218982)
VI.4) Procedures for review
VI.4.1) Review body
Harris Federation Procurement Team
4th floor Norfolk House
Croydon
CR0 1LH
UK
E-mail: geoff.hopper@harrisfederation.org.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
17/02/2020