Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
Northampton Borough Council
Guildhall
Northampton
NN1 1DE
UK
E-mail: Procurement@northamptonshire.gov.uk
NUTS: UKF24
Internet address(es)
Main address: www.northampton.gov.uk
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Northampton Borough Council Cleaning of Multi-Storey Car Parks
Reference number: DN418670
II.1.2) Main CPV code
90914000
II.1.3) Type of contract
Services
II.2) Description
II.2.2) Additional CPV code(s)
90911300
90911200
II.2.3) Place of performance
NUTS code:
UKF24
Main site or place of performance:
Four multi storey car parks as detailed in II.2.4) within the geographical area of Northampton Borough Council.
II.2.4) Description of the procurement
To provide a comprehensive cleaning regime of the Council’s four multi storey car parks (MSCP): Grosvenor, Mayorhold, St John's and St Michael's. This will be in the form of a structured daily/weekly/monthly/quarterly cleaning regime, including to the internal and external glazing and the delivery of a rapid reactive service to ad-hoc unplanned cleaning tasks. Contract is for an initial period of 3 years, with the option to extend.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 072-173615
Section V: Award of contract/concession
Contract No: DN418670
Title: Northampton Borough Council Cleaning of Multi Storey Car Parks
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
08/04/2020
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
Sasse Facilities Management Ltd
4, The Valley Centre, Gordon Road
High Wycombe
HP18 6EQ
UK
NUTS: UKJ13
The contractor/concessionaire is an SME:
No
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 400 000.00
GBP
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
NCC Procurement
1 Angel Square
Northampton
NN1 1ED
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from (refer to address in Part I.1). If an appeal regarding the award of contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly where a contract has not been entered into the court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the Court may order the ineffectiveness of a contract where serious breach have occurred in addition to any fine. The Court may instead provide for alternative penalties either contract shortening fines or both.
VI.4.4) Service from which information about the review procedure may be obtained
NCC Procurement
1 Angel Street
Northampton
NN1 1ED
UK
VI.5) Date of dispatch of this notice
19/02/2021
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
90914000
VII.1.2) Additional CPV code(s)
90911300
90911200
VII.1.3) Place of performance
NUTS code:
UKF24
Main site or place of performance:
Four multi storey car parks as detailed in VII.1.4) below within the geographical area of Northampton Borough Council.
VII.1.4) Description of the procurement
To provide a comprehensive cleaning regime of the Council’s four multi storey car parks (MSCP): Grosvenor, Mayorhold, St John's and St Michael's. This will be in the form of a structured daily/weekly/monthly/quarterly cleaning regime, including to the internal and external glazing and the delivery of a rapid reactive service to ad-hoc unplanned cleaning tasks. Contract is for an initial period of 3 years, with the option to extend.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 60
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 429 760.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
K & J Hird Ltd
12 Tate Grove Hardingstone
Northampton
NN4 6UY
UK
NUTS: UKF24
The contractor/concessionaire is an SME:
Yes
VII.2) Information about modifications
VII.2.1) Description of the modifications
Change to awarded supplier and resulting increase in cost of service to original award.
VII.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Original highest scoring bidder withdrew following completion of standstill period and prior to entering into the formal contract. Following due diligence and a further standstill period, the contract was awarded to the originally second highest scoring bidder. Reason for withdrawal given was contract unsustainable, linked to increased costs and recruitment challenges due to Covid-19 situation, which could not have been foreseen at tender stage.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 400 000.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 429 760.00 Currency: GBP