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Notice Details

Title: Provision of Building Condition Surveys
Published by: Bridgend County Borough Council
Publication Date: 11/01/2019
Deadline Date: 11/02/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: This is an Invitation to Tender for the Provision of Building Condition Surveys to Bridgend County Borough Council (Bridgend
CPV: 71315000, 71315100, 71315200, 71315210, 71315300, 71315400, 71315410.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Bridgend County Borough Council

Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street


CF31 4WB


Contact person: Judith Sheppard

Telephone: +44 1656642584



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Building Condition Surveys

Reference number: B585

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

This is an Invitation to Tender for the Provision of Building Condition Surveys to Bridgend County Borough Council (Bridgend


II.1.5) Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)







II.2.3) Place of performance

NUTS code:


Main site or place of performance:

Bridgend County Borough Council, Bridgend.

II.2.4) Description of the procurement

This is an Invitation to Tender for the Provision of Building Condition Surveys to Bridgend County Borough Council (BCBC)

BCBC is in the process of moving towards a Corporate Landlord delivery model. The Council wishes to reinstate a Planned Preventative Maintenance regime across its assets and in order to do so, it will require up to date Building Condition Surveys and an understanding of maintenance requirements for its assets over the next 10 years.

The Council is looking to commission a suite of Asset Surveys including a condition survey, future maintenance requirements, an assessment of major M&E elements and strategic asset management.

The successful Provider will also need to provide a system for interrogation and interpretation of this data until such time as the Council has its own in house system (estimated to be 24-36 months).

The successful supplier will also be required to provide training for in house Building Surveyors to enable on-going population and maintenance of the data system.

The Council understands its requirements as deliverable over Three (3) separate Phases, where Phase 1 will contain its immediate priorities.

Phases 2 & 3 will follow on at the Authority’s sole discretion during the contract term and to the same Specification of Requirements as Phase 1, although it reserves the right to fine-tune the requirements as is deemed necessary and will only be called off if the Authority has managed to secure the appropriate budget.

Terms and Conditions of Contract: NEC3 – Professional Services Contract. See Contract Data Part 1 provided as a separate file in the attachments folder on ETenderWales.

See Tender Documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: Project Management / Weighting: 10%

Quality criterion: Performance Management and Continuous Improvement / Weighting: 10%

Quality criterion: Communication and Stakeholder Engagement / Weighting: 10%

Quality criterion: Account / Contract Management / Weighting: 10%

Quality criterion: ICT Developments / Weighting: 10%

Quality criterion: Interview / Weighting: 10%

Cost criterion: Price / Weighting: 40%

II.2.6) Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 08/03/2019

End: 07/03/2022

This contract is subject to renewal: Yes

Description of renewals:

With options to extend the Contract as required by the Authority for a further period of up to 12-months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Phase 1 priorities are under this contract.

Phase 2 and 3 are optional and will only be called off, if the Authority has managed to secure the appropriate budget

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

See Tender Documents

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See Tender Documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

See Tender Documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/02/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted



IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 11/02/2019

Local time: 13:00


Estimated Date and Time: Bridgend County Borough Council, Civic Offices, Angel Street, Bridgend. CF31 4WB.

Information about authorised persons and opening procedure:

Members of Cabinet Services and Corporate Procurement Teams.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The Authority will observe the mandatory Ten (10) day Standstill period prior to the Award of any Contract.

The Award Criteria (II.2.5) is not listed in order of importance or value.

See Tender Documents.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:88563)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Bridgend County Borough Council

Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street


CF31 4WB


Telephone: +44 1656664529

VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
71315200Building consultancy servicesBuilding services
71315000Building servicesConsultative engineering and construction services
71315210Building services consultancy servicesBuilding services
71315300Building surveying servicesBuilding services
71315100Building-fabric consultancy servicesBuilding services
71315400Building-inspection servicesBuilding services
71315410Inspection of ventilation systemBuilding services

Delivery Locations

Delivery Locations
1017Bridgend and Neath Port Talbot

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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