Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Trafford Council
Trafford Town Hall, Talbot Road
Stretford
M32 0TH
UK
Contact person: Mr Philip Stephens
Telephone: +44 1619121616
E-mail: philip.stephens@star-procurement.gov.uk
NUTS: UKD
Internet address(es)
Main address: http://www.trafford.gov.uk/
Address of the buyer profile: http://www.trafford.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Capita SIMS Annual Entitlement (Maintenance)
Reference number: DN387249
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Through discussions with Capita Children Services, the only company that can supply the annual entitlement to use their bespoke, proprietary and patented software, Trafford Council are aiming for a 3 year fixed-price for per-pupil costs for primary and secondary pupils with options for this price to be amended annually a capped amount of up to 3,5 %. This standard increment can be adjusted by ±0,5 % dependent on RPI exceeding/decreasing by 8,5 % of value as set on 1.4.2019.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
266 707.95
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD
Main site or place of performance:
Trafford Council
II.2.4) Description of the procurement
Through discussions with Capita Children Services, the only company that can supply the annual entitlement to use their bespoke, proprietary and patented software, Trafford Council are aiming for a 3 year fixed-price for per-pupil costs for primary and secondary pupils with options for this price to be amended annually a capped amount of up to 3.5 %. This standard increment can be adjusted by ±0,5 % dependent on RPI exceeding/decreasing by 8,5 % of value as set on 1.4.2019.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2014/24/EU.
The services can be provided only by a particular tenderer for reasons that are: technical, connected with the protection of exclusive rights.
The Council holds a perpetual licence to access and use SIMS software.
The maintenance services required cannot be undertaken by other parties. The solution is the Intellectual Property of Capita and they have not granted licenses to third parties to amend and enhance their SIMS product(s), this means that Capita are the only company with the necessary rights to maintain their product suite. The only provider of upgrades and patches to SIMS is Capita via their annual entitlement agreement.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: DN387249
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
15/01/2019
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Capita Business Services,
Franklin Court, Priory Business Park
Cardington
MK44 3JZ
UK
E-mail: Paul.Metcalfe@capita.co.uk
NUTS: UKD
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
266 707.95
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Trafford Council
Trafford Town Hall, Talbot Road
Stretford
M32 0TH
UK
E-mail: philip.stephens@star-procurement.gov.uk
VI.5) Date of dispatch of this notice
15/01/2019