Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
South West Police Procurement Department (SWPPD)
Middlemoor
Exeter
UK
Telephone: +44 7525246603
E-mail: Eyan.Naylor@devonandcornwall.pnn.police.uk
NUTS: UKK
Internet address(es)
Main address: http://www.devon-cornwall.police.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Support Services to Victims of Crime in Devon & Cornwall
Reference number: 93P
II.1.2) Main CPV code
85312300
II.1.3) Type of contract
Services
II.1.4) Short description
The Provision of a Helpline Plus Practical and Emotional Support to Victims of Crime in Devon and Cornwall
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
250 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
The Devon and Cornwall Peninsula
II.2.4) Description of the procurement
The police and crime commissioner of Devon and Cornwall intends to award a contract to victim support for the following services:
— a helpline for those victims who do not wish to engage with the criminal justice system but who want to assess support services, hours of operation to be agreed,
— the service will provide practical and emotional support to victims to assist with their health and wellbeing and helping their empowerment and building of self esteem,
— the service will be provided across the Peninsula by staff and/or volunteers to support 1 100 victims per year. The staff will need appropriate training and skills.
The estimated value of the contract will be 250 000 GBP.
Over the coming year the OPCC will be undertaking an “In-Depth" review of all aspects of how the intended outcomes of this service could be achieved, by determining all other potential approaches to increase the efficiency and effectiveness of the service delivery and how the funding is and could be applied plus understanding potential other market factors that could improve the service.
Whilst planned previously, internal resourcing pressures within the OPCC meant this had to be unavoidably delayed. However with a now 100 % uplift in internal resources this work has now been scheduled in for 2019, with an intention to approach the market later in early to mid 2020 with a newly determined and developed requirement that will likely be “materially different" from the current provision.
This VEAT notice will therefore cover a period of 24 months (April “19 to April 21”) with a market approach published early to mid-2020 to allow adequate time to transition from the current to the newly determined requirement.
When put out to tender it will be contractually delivered over circa 3 years starting April 2021 with the potential for an extension option depending upon funding viability.
This extension (with the existing incumbent) will allow the force the time to properly review and determine the requirement to enable a full open tender to be properly drafted and competed in early to mid 2020 which will allow for effective cost and operating models to be determined by potential bidders against the NEW requirement. A process impossible to determine at this point in time until the review is complete.
It should be noted that all reasonable endeavours will be undertaken to ensure that in the event that the incumbents assistance is required at any point during the review that No competitive advantage would be apparent in the future tender.
II.2.5) Award criteria
Criteria below:
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Important note: if you wish to challenge this decision please ensure that you contact the professional services category manager on Eyan.Naylor@devonandcornwall.pnn.police.uk clearly detailing the basis of the challenge within 10 calendar days of the publication of this notice/
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation:
The service provision required is delivered by a limited market and the particular geographic spread of potential victims makes this service particularly high cost to service in a less than favourable location in terms of travel infrastructure. Previous market interest for the requirement has also been solely from the incumbent provider.
In addition the entire requirement, how it is commissioned/funded/delivered and provided is due to undergo and extensive review throughout 2019 with the anticipated approach to the market for the newly determined provision expected to be mid 2020. Given the high set up costs and extensive handover period resources for a new provider over such a short period of time is deemed unlikely that approaching the market for a short term contract would not offer value for money to the OPCC nor would it be a reasonable use of supplier time and resources.
During this period OPCC elections are due to recommence which will include a period of Purdah and the Force will need time to build a new Police and Crime Plan with the next elected PCC which will determine how this area of their remit is delivered.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: 93P
Title: Support Services to Victims of Crime in Devon and Cornwall
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
15/01/2019
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Victim Support
Hallam House, 56-60 Hallam Street
London
W1W 6JL
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 250 000.00 GBP
Total value of the concession/lot:
250 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
South West Police Procurement Department
Devon and Cornwall Police HQ Middlemoor
Exeter
EX2 7HQ
UK
VI.5) Date of dispatch of this notice
17/01/2019