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VEAT

Support Services to Victims of Crime in Devon & Cornwall

  • First published: 19 January 2019
  • Last modified: 19 January 2019

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
Published by:
South West Police Procurement Department (SWPPD)
Authority ID:
AA56433
Publication date:
19 January 2019
Deadline date:
-
Notice type:
VEAT
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The police and crime commissioner of Devon and Cornwall intends to award a contract to victim support for the following services:

— a helpline for those victims who do not wish to engage with the criminal justice system but who want to assess support services, hours of operation to be agreed,

— the service will provide practical and emotional support to victims to assist with their health and wellbeing and helping their empowerment and building of self esteem,

— the service will be provided across the Peninsula by staff and/or volunteers to support 1 100 victims per year. The staff will need appropriate training and skills.

The estimated value of the contract will be 250 000 GBP.

Over the coming year the OPCC will be undertaking an “In-Depth" review of all aspects of how the intended outcomes of this service could be achieved, by determining all other potential approaches to increase the efficiency and effectiveness of the service delivery and how the funding is and could be applied plus understanding potential other market factors that could improve the service.

Whilst planned previously, internal resourcing pressures within the OPCC meant this had to be unavoidably delayed. However with a now 100 % uplift in internal resources this work has now been scheduled in for 2019, with an intention to approach the market later in early to mid 2020 with a newly determined and developed requirement that will likely be “materially different" from the current provision.

This VEAT notice will therefore cover a period of 24 months (April “19 to April 21”) with a market approach published early to mid-2020 to allow adequate time to transition from the current to the newly determined requirement.

When put out to tender it will be contractually delivered over circa 3 years starting April 2021 with the potential for an extension option depending upon funding viability.

This extension (with the existing incumbent) will allow the force the time to properly review and determine the requirement to enable a full open tender to be properly drafted and competed in early to mid 2020 which will allow for effective cost and operating models to be determined by potential bidders against the NEW requirement. A process impossible to determine at this point in time until the review is complete.

It should be noted that all reasonable endeavours will be undertaken to ensure that in the event that the incumbents assistance is required at any point during the review that No competitive advantage would be apparent in the future tender.

Full notice text

Voluntary ex ante transparency notice

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

South West Police Procurement Department (SWPPD)

Middlemoor

Exeter

UK

Telephone: +44 7525246603

E-mail: Eyan.Naylor@devonandcornwall.pnn.police.uk

NUTS: UKK

Internet address(es)

Main address: http://www.devon-cornwall.police.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Support Services to Victims of Crime in Devon & Cornwall

Reference number: 93P

II.1.2) Main CPV code

85312300

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Provision of a Helpline Plus Practical and Emotional Support to Victims of Crime in Devon and Cornwall

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 250 000.00  GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKK


Main site or place of performance:

The Devon and Cornwall Peninsula

II.2.4) Description of the procurement

The police and crime commissioner of Devon and Cornwall intends to award a contract to victim support for the following services:

— a helpline for those victims who do not wish to engage with the criminal justice system but who want to assess support services, hours of operation to be agreed,

— the service will provide practical and emotional support to victims to assist with their health and wellbeing and helping their empowerment and building of self esteem,

— the service will be provided across the Peninsula by staff and/or volunteers to support 1 100 victims per year. The staff will need appropriate training and skills.

The estimated value of the contract will be 250 000 GBP.

Over the coming year the OPCC will be undertaking an “In-Depth" review of all aspects of how the intended outcomes of this service could be achieved, by determining all other potential approaches to increase the efficiency and effectiveness of the service delivery and how the funding is and could be applied plus understanding potential other market factors that could improve the service.

Whilst planned previously, internal resourcing pressures within the OPCC meant this had to be unavoidably delayed. However with a now 100 % uplift in internal resources this work has now been scheduled in for 2019, with an intention to approach the market later in early to mid 2020 with a newly determined and developed requirement that will likely be “materially different" from the current provision.

This VEAT notice will therefore cover a period of 24 months (April “19 to April 21”) with a market approach published early to mid-2020 to allow adequate time to transition from the current to the newly determined requirement.

When put out to tender it will be contractually delivered over circa 3 years starting April 2021 with the potential for an extension option depending upon funding viability.

This extension (with the existing incumbent) will allow the force the time to properly review and determine the requirement to enable a full open tender to be properly drafted and competed in early to mid 2020 which will allow for effective cost and operating models to be determined by potential bidders against the NEW requirement. A process impossible to determine at this point in time until the review is complete.

It should be noted that all reasonable endeavours will be undertaken to ensure that in the event that the incumbents assistance is required at any point during the review that No competitive advantage would be apparent in the future tender.

II.2.5) Award criteria

Criteria below:

Price

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Important note: if you wish to challenge this decision please ensure that you contact the professional services category manager on Eyan.Naylor@devonandcornwall.pnn.police.uk clearly detailing the basis of the challenge within 10 calendar days of the publication of this notice/

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure without prior publication

Justification for selected award procedure:

The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

Explanation:

The service provision required is delivered by a limited market and the particular geographic spread of potential victims makes this service particularly high cost to service in a less than favourable location in terms of travel infrastructure. Previous market interest for the requirement has also been solely from the incumbent provider.

In addition the entire requirement, how it is commissioned/funded/delivered and provided is due to undergo and extensive review throughout 2019 with the anticipated approach to the market for the newly determined provision expected to be mid 2020. Given the high set up costs and extensive handover period resources for a new provider over such a short period of time is deemed unlikely that approaching the market for a short term contract would not offer value for money to the OPCC nor would it be a reasonable use of supplier time and resources.

During this period OPCC elections are due to recommence which will include a period of Purdah and the Force will need time to build a new Police and Crime Plan with the next elected PCC which will determine how this area of their remit is delivered.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section V: Award of contract/concession

Contract No: 93P

Title: Support Services to Victims of Crime in Devon and Cornwall

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

15/01/2019

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Victim Support

Hallam House, 56-60 Hallam Street

London

W1W 6JL

UK

NUTS: UKI

The contractor is an SME: No

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Initial estimated total value of the contract/lot/concession: 250 000.00 GBP

Total value of the concession/lot: 250 000.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

South West Police Procurement Department

Devon and Cornwall Police HQ Middlemoor

Exeter

EX2 7HQ

UK

VI.5) Date of dispatch of this notice

17/01/2019

Coding

Commodity categories

ID Title Parent category
85312300 Guidance and counselling services Social work services without accommodation

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
Eyan.Naylor@devonandcornwall.pnn.police.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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