Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
The Coal Authority
200 Lichfield Lane
Mansfield
NG18 4RG
UK
Contact person: Rebecca Vines
Telephone: +44 1623637351
E-mail: rebeccavines@coal.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/the-coal-authority
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
24/7 Emergency Rescue and Response Service
II.1.2) Main CPV code
75252000
II.1.3) Type of contract
Services
II.1.4) Short description
The Coal authority requires a 24/7 emergency rescue service and an emergency response service provided by competently trained staff across the British coalfields, to assess the risks associated with coal mining legacy hazards and incidents associated with shafts, adits and shallow working collapses.
This includes managing the hazard line 24/7 and lone monitoring system and in certain circumstances attendance on site within 2 hours from the receipt of the call.
Coalfields regions required:
— Scottish East and West,
— Northumberland, Durham and Cumbria,
— North Wales, Cheshire, Lancashire, North and West Yorkshire, South Yorkshire,
— Nottinghamshire, Derbyshire, Leicestershire, Staffordshire, Shropshire, West Midlands, Warwickshire, Herefordshire and Worcestershire,
— Somerset, South Gloucestershire and Bristol Area, South Wales, Pembrokeshire and North Gloucestershire (Forest of Dean).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
600 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
1) The ability to provide a manned callout arrangement across the British Coalfield;
2) The ability to provide lone worker monitoring and alert service on a 24/7 basis;
3) Providing competent persons to respond to a surface or mine related hazard within 2 hours;
4) Providing a rescue service that can potentially operate within a hazardous atmosphere in response to emergency.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:
— competition is absent for technical reasons,
— the coal authority intends to contract with MRS training and rescue for a 24/7 emergency rescue and an emergency response service provided by competently trained staff across the British coalfields and assessing risks associated with coal mining legacy hazards and incidents associated with shafts, adits and shallow working collapses.
It is considered that this contract can be placed using the negotiated procedure without prior publication of a Contract Notice pursuant to Article 32 (2) (b((ii) of Directive 2014/24/EU regulation 4 (a) (b) (i) of the UK Public Contract Regulations 2015. The justification as to why the negotiated procedure without prior publication of a Contract Notice is due to the need for emergency rescue and emergency response and associated works across the British coalfields.
The service is deemed to be specialist and requires immediate reactive response by competently trained staff. Following a comprehensive review this complete service can only be provided by the current supplier who will rely on their expertise and extensive knowledge obtained, over the past 5 years. This service is critical to in safeguarding public safety and to ensure that the service continues to respond to our requirements the current supplier; MRS Training and Rescue are the preferred contractor to perform this service.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: CA18-02418
Title: 24/7 Emergency Rescue and Response Service
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
03/12/2018
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Mines Rescue Service Training and Rescue
Leeming Lane South, Mansfield Woodhouse
Mansfield
NG19 9AQ
UK
Telephone: +44 1623423777
NUTS: UKF15
Internet address(es)
URL: https://www.mrsl.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
600 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Coal Authority
Mansfield
UK
VI.5) Date of dispatch of this notice
17/01/2019