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21 Social and other Specific Services - Contract Notice

Delivery of Childcare

  • First published: 06 January 2020
  • Last modified: 06 January 2020

Contents

Summary

OCID:
ocds-kuma6s-098575
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
06 January 2020
Deadline date:
24 January 2020
Notice type:
21 Social and other Specific Services - Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Caerphilly CBC (Council) has established an arrangement to deliver Childcare places, within the non-maintained sector. For the purpose of this arrangement, the term ‘childcare provision’ will be used for the non-maintained sector including Playgroups, Cylchoedd Meithrin, Day Nurseries, Childminders, Out of School provision in both Welsh medium and English medium, including Wrap around, before and after school and Holiday provision. In line with the original terms and conditions of the arrangement The Council has re opened the arrangement for any new childcare providers to apply to join or existing childcare providers to apply for further lots within the arrangement as set out within the ITT. Service Providers may bid for one or multiple lots. The four (4) lots are detailed below:- Lot 1 – Early Years Education Lot 2– Flying Start childcare Lot 3– N/A Lot 4- Assisted and Supported Places CPV: 80100000, 80100000, 80110000, 85312110, 80100000, 80110000, 85312110, 80100000, 80110000, 85312110.

Full notice text

Social and other specific services – public contracts

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

E-mail: sellwhl@caerphilly.gov.uk

Fax: +44 1443863167

NUTS: UKL16

Internet address(es)

Main address: www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/Account/Login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/Account/Login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Delivery of Childcare

Reference number: CCBC/PS1886/20/HS

II.1.2) Main CPV code

80100000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Caerphilly CBC (Council) has established an arrangement to deliver Childcare places, within the non-maintained sector. For the purpose of this arrangement, the term ‘childcare provision’ will be used for the non-maintained sector including Playgroups, Cylchoedd Meithrin, Day Nurseries, Childminders, Out of School provision in both Welsh medium and English medium, including Wrap around, before and after school and Holiday provision. In line with the original terms and conditions of the arrangement The Council has re opened the arrangement for any new childcare providers to apply to join or existing childcare providers to apply for further lots within the arrangement as set out within the ITT. Service Providers may bid for one or multiple lots.

The four (4) lots are detailed below:-

Lot 1 – Early Years Education

Lot 2– Flying Start childcare

Lot 3– N/A

Lot 4- Assisted and Supported Places

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Early Years Education

II.2.2) Additional CPV code(s)

80100000

80110000

85312110

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Within the boundaries of CCBC

II.2.4) Description of the procurement

In accordance with Welsh Government guidance, Caerphilly County Borough Council offers every child, whose parent want it, a free part-time early years education place within an approved setting, from the term following their third birthday.

An approved setting could be a ‘maintained’ setting, i.e. a nursery class in a school, or a ‘non-maintained’ setting, which could be an English or Welsh medium playgroup, a private day nursery or a childminder who is part of a quality assured childminding system. All non-maintained settings must be named in the Council’s Early Years Plan, and must therefore be registered with the Councils Early Years Service to offer Early Years Education. This service is funded by the Welsh Government.

Settings are to provide a minimum of 10 hours of education provision over 4 - 5 days per week, for 26 weeks a year (Spring and Summer Terms), for no more than one session per day in respect of any one child.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Flying Start

II.2.2) Additional CPV code(s)

80100000

80110000

85312110

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Within the boundaries of CCBC

II.2.4) Description of the procurement

The purpose of the Flying Start programme is to support families to give children the best start in life; offer improved child opportunities through high quality registered childcare and universal parenting support programmes, such as, Early Language Development; and improve engagement of families with Flying Start opportunities by offering local services based within Flying Start communities. The Flying Start programme is Welsh Government funded.

The Flying Start childcare provision will be provided for children who live in the Flying Start postcode catchment areas from the term after their second birthday until the term of their third birthday, to enable smooth transition into their rising 3 place in Early Years Education.

Welsh Government Flying Start Guidance states that Childcare is required to run 5 days for 2.5 hours a day for 39 weeks a year (term time) with some Council and setting discretion for flexibility where parents are attending training or working. Settings should be able to offer some flexibility for no more than 2 sessions per day, but this arrangement is exceptional and must be agreed by the Council in advance of the offer being made to the family. Any arrangements made without prior Council approval of placement, will be the responsibility of the setting to finance.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Assisted and Supported Places

II.2.2) Additional CPV code(s)

80100000

80110000

85312110

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

within the boundaries of CCBC

II.2.4) Description of the procurement

The Early Years Service area of the Council operates an Assisted Places Scheme, for children who have emerging needs or disabilities and are referred for a placement into a childcare setting, one or two terms dependent upon need, this will be determined by referral information. The purpose of the scheme is to support the improvement in the welfare or quality of life of the child by providing access to quality childcare placements to support a child’s development and to address a child’s needs.

The scheme will pay for the parental fees for individual children to access childcare provision where other funding (e.g. Early Years Education or Childcare Offer for Wales or Flying Start funding), is not available

An additional element of Lot 4 is the Supported Places Scheme. Community based childcare settings can be funded to employ an extra member of staff to support children who require additional support in order to attend and access learning opportunities. The Funding will be part of the Assisted Places Scheme identified by the ISCAN multi agency team of professionals, including Educational Psychologists.. Children accessing this scheme will not necessarily be accessing an Assisted Place, but will have to be observed and assessed by Council officers to determine the need and level of support required.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.4) Objective rules and criteria for participation

The procurement process for this arrangement shall follow a two-stage, Open Procedure.

Stage One - Selection Stage - Consists of compliance, pass / fail and scored questions. Candidates are required to comply with the compliance questions, pass all pass / fail questions and achieve the minimum score of 6 per question for any scored question to proceed to the specification response stage.

Stage Two - Award Stage - Will be evaluated using the Most Economical Advantageous Tender (MEAT) criterion, structured as 100% Quality. Service Providers are required to attain a minimum score of 6 per tender response question.

All lots are subject to the Council successfully attaining funding or unchanged level of funding available each financial year.

Being awarded to the arrangement does not guarantee any business.

Please note that the Council is not opening up lot 3 - Social Services, as there is currently no requirement for this provision.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.11) Main features of the award procedure:

Full details can be found in the tender document (ITT)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/01/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

Section VI: Complementary information

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

VI.3) Additional information

This arrangement is being tendered under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. The tender is an open procurement procedure and has been advertised in accordance with EU Regulations. In line with the original ITT the Council reserves the right to open up the arrangement for new applications if the Council has capacity issues. This shall include existing settings applying for additional lots or new settings wishing to apply. This notice is to advise the market that the opportunity has been re opened and is now live. The same evaluation process shall take place for any additional providers to join.

Future Orders / Placements

All settings that meet the stated criteria of the selection stage and the award stage, shall be subject to pre delivery checks by their Childcare Officer / Social Services Officer.

All Settings that satisfy the pre delivery checks shall then be considered for any future orders/placements of children under the arrangement. Full details can be found in the ITT

The arrangement period is from the 1 April 2018 - 31 March 2021 with the option to extend for up to a further period of twenty four (24) months.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=98575.

(WA Ref:98575)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

Fax: +44 1443863167

Internet address(es)

URL: www.caerphilly.gov.uk

VI.5) Date of dispatch of this notice

03/01/2020

Coding

Commodity categories

ID Title Parent category
85312110 Child daycare services Social work services without accommodation
80110000 Pre-school education services Primary education services
80100000 Primary education services Education and training services

Delivery locations

ID Description
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
06 January 2020
Deadline date:
24 January 2020 00:00
Notice type:
21 Social and other Specific Services - Contract Notice
Authority name:
Caerphilly County Borough Council
Publication date:
05 June 2020
Notice type:
21 Social and other Specific Services - Award Notice - Successful Supplier(s)
Authority name:
Caerphilly County Borough Council

About the buyer

Main contact:
sellwhl@caerphilly.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
06/01/2020 13:21
Guidance for E-Tendering
As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf5.42 MB
This file may not be accessible.
docx
docx519.29 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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