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Notice Details

Title: Electronic Document Record Management Solution (EDRMS).
Published by: Birmingham and Solihull Mental Health NHS Foundation Trust
Publication Date: 12/07/2017
Deadline Date: 14/07/2017
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: No
Has ESPD: No
Abstract:

With guidelines set out in the NHS 5 Year Forward View, the overarching objective is to make the NHS paperless by 2020. This vision is encompassed in the National Information Board's Personalised Health and Care 2020 Framework. The national vision is of a fully interoperable Electronic Health Record, such that patients' records are largely paperless. Where Patients will have access to these records, be able to ‘write’ into them whilst retaining the right to opt out of their record being shared electronically. 2 of the Trusts key strategic objectives are to deliver high quality health care to service-users and to ensure their records are available when required to support the delivery of that care. This will require development of a single Source of Truth where all of an individual's data is held. This single electronic view of an entire patient's medical history at the point of care will provide accurate, complete and up to date information to clinicians to support their decision making, thereby increasing clinical safety and effectiveness.

In addition to this there is a need to introduce an Electronic Content Management approach due to the increasing volumes of data and information generated by staff, devices and systems associated with the Authority. All of this data serves an important function in its associations with service users, carers, staff and suppliers, as well as key business processes such as asset management, planning, project management, supply chain management, compliance and finance. The approach will coordinate knowledge, correspondence, content and resources to support and drive key business decisions, as well as reducing our reliance on paper and our running costs.

The Authority is seeking a solution that will enable the delivery of its strategy, with a view to introducing efficiencies, added value and future resilience. A part of this strategy includes building on the Authority's participation in the NHS England Global Digital Exemplar (GDE) programme which focuses on Driving Digital Maturity within the NHS and incorporating the national data strategies.

This is recognised internally as being an organisational step change and that the market is best placed to fully define the solution to meet these objectives.

The intent is to purchase a solution that delivers a Master Data Management (MDM) model based on a Source of Truth (SoT), taking the existing information held by the Authority systems and making an integrated infrastructure that improves efficiencies in maintaining, accessing, sharing and auditing the data.

By exercising electronic information and linked work-flows, process mapping these and all paper processes, such that streamlined fully electronic work-flows are embedded and implemented across the Authority.

The Authority has identified that it will need a blended approach, as it has not found a single system on its own that will address all the challenges associated with compliance, turnaround, information access, and outdated legacy systems that may be contributing to rather than alleviating increasing costs and process inefficiency.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

Birmingham and Solihull Mental Health NHS Foundation Trust

Trust Headquarters, Unit B1, 50 Summer Hill Road

Birmingham

B1 3RB

UK

Contact person: Miss Eloise Patten

Telephone: +44 1213011193

E-mail: e.patten@nhs.net

NUTS: UKG3

Internet address(es)

Main address: http://www.bsmhft.nhs.uk

Address of the buyer profile: http://www.bsmhft.nhs.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.supplingtonhs.org


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.supplingtonhs.org


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Electronic Document Record Management Solution (EDRMS).

Reference number: DN285466

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Let under framework United Kingdom-Gateshead: Software package and information systems.

2016/S 207-374437.

Please see description in section II.2.4)

Please do not apply if not on the framework above.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG3

II.2.4) Description of the procurement

With guidelines set out in the NHS 5 Year Forward View, the overarching objective is to make the NHS paperless by 2020. This vision is encompassed in the National Information Board's Personalised Health and Care 2020 Framework. The national vision is of a fully interoperable Electronic Health Record, such that patients' records are largely paperless. Where Patients will have access to these records, be able to ‘write’ into them whilst retaining the right to opt out of their record being shared electronically. 2 of the Trusts key strategic objectives are to deliver high quality health care to service-users and to ensure their records are available when required to support the delivery of that care. This will require development of a single Source of Truth where all of an individual's data is held. This single electronic view of an entire patient's medical history at the point of care will provide accurate, complete and up to date information to clinicians to support their decision making, thereby increasing clinical safety and effectiveness.

In addition to this there is a need to introduce an Electronic Content Management approach due to the increasing volumes of data and information generated by staff, devices and systems associated with the Authority. All of this data serves an important function in its associations with service users, carers, staff and suppliers, as well as key business processes such as asset management, planning, project management, supply chain management, compliance and finance. The approach will coordinate knowledge, correspondence, content and resources to support and drive key business decisions, as well as reducing our reliance on paper and our running costs.

The Authority is seeking a solution that will enable the delivery of its strategy, with a view to introducing efficiencies, added value and future resilience. A part of this strategy includes building on the Authority's participation in the NHS England Global Digital Exemplar (GDE) programme which focuses on Driving Digital Maturity within the NHS and incorporating the national data strategies.

This is recognised internally as being an organisational step change and that the market is best placed to fully define the solution to meet these objectives.

The intent is to purchase a solution that delivers a Master Data Management (MDM) model based on a Source of Truth (SoT), taking the existing information held by the Authority systems and making an integrated infrastructure that improves efficiencies in maintaining, accessing, sharing and auditing the data.

By exercising electronic information and linked work-flows, process mapping these and all paper processes, such that streamlined fully electronic work-flows are embedded and implemented across the Authority.

The Authority has identified that it will need a blended approach, as it has not found a single system on its own that will address all the challenges associated with compliance, turnaround, information access, and outdated legacy systems that may be contributing to rather than alleviating increasing costs and process inefficiency.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 25/12/2017

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extensions.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/07/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Birmingham and Solihull Mental Health Foundation Trust NHS

50 Summerhill Road

Birmingham

B1 3RB

UK

Telephone: +44 1213011193

E-mail: e.patten@nhs.net

VI.5) Date of dispatch of this notice

10/07/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: e.patten@nhs.net
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48000000Software package and information systemsComputer and Related Services

Delivery Locations

Delivery Locations
IDDescription
100UK - All

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

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