Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Natural Resources Wales
Ty Cambria House, 29 Newport Road
Cardiff
CF24 0TP
UK
Telephone: +44 3000653000
E-mail: amy.hogan@cyfoethnaturiolcymru.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://naturalresourceswales.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0110
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Laboratory Information Management System (LIMS)
Reference number: 72277
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
The purpose of the requirement is to procure and implement an improved LIMS. The new LIMS software solution will better cover the entire sample lifecycle from initial planning, scheduling and collection through to highly efficient laboratory analysis, with automated workflows and integrated instruments, and final reporting to NRW end users. Along with emerging technologies, such as passive sampling and sondes radio detection equipment, the new system will allow us to provide high quality environmental testing and analysis to effectively process a wide range of environmental sample types (e.g. water, soil, biota and sediment etc) in fulfilling our regulatory obligations. It will also enhance the development of the commercial side of the Laboratory.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Core LIMS
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swnasea
II.2.4) Description of the procurement
Lot 1 - Core LIMS, instrument, CRM and commercial integration/implementation
- Direct Data Capture – test results real time update from laboratory analysers into LIMS without manual intervention.
- Integration with WISKI for data transfer of approved test results for reporting and data analysis.
- Issuing of batch runs from LIMS to analysers without manual intervention.
- Storage, validation and evaluation of proficiency exercise sample data and method development data.
- Validation and evaluation of analytical methods.
- Quality Management and Quality Assurance - centralise access and storage of quality control data supporting the Quality Management System.
- Migration of historical (results, QCs and existing config – e.g. sample points, dets and methods) and reference data (including code sets and aliasing).
- Integration with Power BI for business as usual and ad hoc reporting – robust reporting function for user definable output.
- Provide an ISO/IEC 17025:2017 compliant commercial workflow including, but not limited to, he generation of quotations, invoices, results and certificates of analysis, links to third party applications such as Microsoft Dynamics 365 CRM.
- Sample Registration and Storage – recording the delivery of samples to the NRWAS reception and storage details.
- Environmental Incident Management – ad hoc incident management procedures that follow prescribed and traceable processes to ensure that the resulting data can, when applicable, be used as evidence in legal proceedings.
- Materials Management – management of inventory for the laboratory and sample collection.
- Credentialing of staff against instruments and methods as well as certification for specific sample collection and monitoring activities.
- Training programme for NRW staff members based at both the Analytical Services office and some regional planning offices.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80
Cost criterion: Cost
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Planning and Scheduling
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
Lot 2 - Planning and Scheduling and integration with Core LIMS and Mobile
- Monitoring – creation and management of an annual statutory monitoring programme and links to Lot 1 and Lot 3.
- Planning – regional teams planning function to produce local plans based on the NRW monitoring programme.
- Scheduling – creation of schedules to visit sample points based on a programme of work and accounting instrument and other downstream resource capacity and capability.
- Capacity Planning – ability to identify spare testing capacity with laboratory analysers.
- Sample route management for easy, repeatable scheduling of multiple sample point runs.
- Validation of data against mandatory environmental directive limits and NRW issued discharge permit limits. These limits must be updated from the reference values with minimal, if any, manual intervention.
- Ad hoc and retrospective incident planning and scheduling.
- Training programme for NRW staff members based at both the Analytical Services office and some regional planning offices.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80
Cost criterion: Cost
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Mobile
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
Lot 3 - Mobile and integration with Planning & Scheduling and Core LIMS
- Sample Collection – ability to easily understand route information and be provided with sample site information.
- Recording test results at sample sites including metadata and annotations.
- Integration with NRW’s Sample Site Information Database to acquire specific sample site information e.g. specific location, access restrictions etc.
- Training programme for NRW staff members based at both the Analytical Services office and some regional planning offices.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80
Cost criterion: Cost
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 030-067348
Section V: Award of contract
Lot No: 1
Title: Core LIMS
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 2
Title: Planning and Scheduling
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 3
Title: Mobile
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section VI: Complementary information
VI.3) Additional information
INSTRUCTIONS FOR SUBMITTING AN EXPRESSION OF INTEREST / COMPLETING THE ITT
i) Suppliers should register on the eTendering portal https://etenderwales.bravosolution.co.uk
ii) Once registered, suppliers must express their interest as follows
a) login to the eTendering portal
b) select 'ITT'
c) select 'ITTs Open To All Suppliers'
d) access the listing relating to the contract (itt_72277 "Laboratory Information Management System (LIMS") and view details
e) click on 'Express Interest' button in the 'Actions' box on the left-hand side of the page
iii) Once you have expressed interest, the ITT will move to 'My ITTs', where you can download and view documents and where you can construct your reply as instructed. You must then publish your reply using the publish button.
iv) For any support in submitting your expression of interest, please contact the eTendering helpdesk on 0800 0112470 or at help@bravosolution.co.uk.
(WA Ref:93837)
VI.4) Procedures for review
VI.4.1) Review body
Natural Resources Wales
Ty Cambria House, 29 Newport Road
Cardiff
CF24 0TP
UK
Telephone: +44 3000653000
Internet address(es)
URL: http://naturalresourceswales.gov.uk
VI.5) Date of dispatch of this notice
09/07/2019