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Notice Details

Title: Hyde Park Winter Wonderland 2018/19 -2023/24
OCID: ocds-h6vhtk-034ca4
Published by: The Royal Parks (TRP Trading Company Ltd)
Authority ID: AA80143
Publication Date: 01/07/2022
Deadline Date:
Deadline Time:
Notice Type: Modification
Has Documents: No
Has SPD: No
Abstract:

The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for he operation and management of Hyde Park Winter Wonderland for the provision of 6 annual events beginning in winter 2018.

Modification notice

Modification of a contract/concession during its term

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

The Royal Parks (TRP Trading Company Ltd)

The Old Police House, Hyde Park

London

W22UH

UK

Contact person: Peter Berry

Telephone: +44 3000612000

E-mail: procurement@royalparks.org.uk

Fax: +44 2072982005

NUTS: UKI32

Internet address(es)

Main address: http://www.royalparks.org.uk

Address of the buyer profile: https://www.royalparks.org.uk/about-us/procurement

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Hyde Park Winter Wonderland 2018/19 -2023/24

II.1.2) Main CPV code

79952000

 

II.1.3) Type of contract

Services

II.2) Description

II.2.3) Place of performance

NUTS code:

UKI

II.2.4) Description of the procurement

The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for he operation and management of Hyde Park Winter Wonderland for the provision of 6 annual events beginning in winter 2018.

II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 72

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 137-281836

Section V: Award of contract/concession

Contract No: N/A

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

18/08/2018

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor/concessionaire

PWR Events Limited

Building 6, Chiswick Park, 556 Chiswick High Road

London

W4 5HR

UK

NUTS: UKI

The contractor/concessionaire is an SME: No

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 173 134 955.00  GBP

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

The Royal Parks (TRP Trading Company Ltd)

The Old Police House, Hyde Park

London

W2 2UH

UK

E-mail: procurement@royalparks.org.uk

VI.5) Date of dispatch of this notice

30/06/2022

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

79952000

 

VII.1.2) Additional CPV code(s)

VII.1.3) Place of performance

NUTS code:

UKI3

VII.1.4) Description of the procurement

The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for the operation and management of Hyde Park Winter Wonderland for the provision of 6 annual events beginning in winter 2018. The contract was subsequently extended to include an event in Winter 2024/5, replacing the event cancelled due to the COVID-19 pandemic.

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 72

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 173 134 955.00 GBP

The contract/concession has been awarded to a group of economic operators: No

VII.1.7) Name and address of the contractor/concessionaire

PWR Events Limited

Building 6, Chiswick Park, 556 Chiswick High Road

London

W4 5HR

UK

NUTS: UKI3

The contractor/concessionaire is an SME: No

VII.2) Information about modifications

VII.2.1) Description of the modifications

A ticketing system is being deployed in light of the COVID-19 pandemic and learnings from that around effective crowd management in and around the Hyde Park Winter Wonderland (HPWW) event footprint - enabling the event to be better managed and to regulate visitors to the event, to safely manage crowds and numbers both inside and outside of the event footprint. The result is a safer event and this is supported by feedback from the partners of the Licensing Safety and Advisory Group.

The Royal Parks' contract with the event operator is therefore modified accordingly in order to cover the introduction of the ticketing system from 2022. The authority believes that the modification is permitted by Regulation 43 of the Concession Contracts Regulations 2016, or (by virtue of the nature of the service in question) is not subject to that provision. This notice is published for the purposes of transparency only, in respect of the modifications concerned by this notice given the nature of the contract being modified

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

Due to unforeseen circumstances arising out of the COVID-19 pandemic, it has become necessary for The Royal Parks (the authority) to change the way that visitors to the Hyde Park Winter Wonderland event (HPWW) are marshalled. The high visitor numbers experienced previously have demonstrated that the introduction of a ticketing system is necessary for public safety and order.

A ticketing system is therefore being deployed in light of the COVID-19 pandemic and learnings from that around effective crowd management in and around the event footprint - enabling the event to be better managed and to regulate visitors to the event, to safely manage crowds and numbers both inside and outside of the event footprint. The result is a safer event and this is supported by feedback from the partners of the Licensing Safety and Advisory Group.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 173 134 955.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 173 134 955.00 Currency: GBP


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@royalparks.org.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
79952000Event servicesExhibition, fair and congress organisation services

Delivery Locations

Delivery Locations
IDDescription
100UK - All

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