Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
The Royal Parks (TRP Trading Company Ltd)
The Old Police House, Hyde Park
London
W22UH
UK
Contact person: Peter Berry
Telephone: +44 3000612000
E-mail: procurement@royalparks.org.uk
Fax: +44 2072982005
NUTS: UKI32
Internet address(es)
Main address: http://www.royalparks.org.uk
Address of the buyer profile: https://www.royalparks.org.uk/about-us/procurement
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hyde Park Winter Wonderland 2018/19 -2023/24
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for he operation and management of Hyde Park Winter Wonderland for the provision of 6 annual events beginning in winter 2018.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 72
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 137-281836
Section V: Award of contract/concession
Contract No: N/A
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
18/08/2018
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
PWR Events Limited
Building 6, Chiswick Park, 556 Chiswick High Road
London
W4 5HR
UK
NUTS: UKI
The contractor/concessionaire is an SME:
No
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 173 134 955.00
GBP
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Royal Parks (TRP Trading Company Ltd)
The Old Police House, Hyde Park
London
W2 2UH
UK
E-mail: procurement@royalparks.org.uk
VI.5) Date of dispatch of this notice
30/06/2022
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
79952000
VII.1.2) Additional CPV code(s)
VII.1.3) Place of performance
NUTS code:
UKI3
VII.1.4) Description of the procurement
The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for the operation and management of Hyde Park Winter Wonderland for the provision of 6 annual events beginning in winter 2018. The contract was subsequently extended to include an event in Winter 2024/5, replacing the event cancelled due to the COVID-19 pandemic.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 72
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 173 134 955.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
PWR Events Limited
Building 6, Chiswick Park, 556 Chiswick High Road
London
W4 5HR
UK
NUTS: UKI3
The contractor/concessionaire is an SME:
No
VII.2) Information about modifications
VII.2.1) Description of the modifications
A ticketing system is being deployed in light of the COVID-19 pandemic and learnings from that around effective crowd management in and around the Hyde Park Winter Wonderland (HPWW) event footprint - enabling the event to be better managed and to regulate visitors to the event, to safely manage crowds and numbers both inside and outside of the event footprint. The result is a safer event and this is supported by feedback from the partners of the Licensing Safety and Advisory Group.
The Royal Parks' contract with the event operator is therefore modified accordingly in order to cover the introduction of the ticketing system from 2022. The authority believes that the modification is permitted by Regulation 43 of the Concession Contracts Regulations 2016, or (by virtue of the nature of the service in question) is not subject to that provision. This notice is published for the purposes of transparency only, in respect of the modifications concerned by this notice given the nature of the contract being modified
VII.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Due to unforeseen circumstances arising out of the COVID-19 pandemic, it has become necessary for The Royal Parks (the authority) to change the way that visitors to the Hyde Park Winter Wonderland event (HPWW) are marshalled. The high visitor numbers experienced previously have demonstrated that the introduction of a ticketing system is necessary for public safety and order.
A ticketing system is therefore being deployed in light of the COVID-19 pandemic and learnings from that around effective crowd management in and around the event footprint - enabling the event to be better managed and to regulate visitors to the event, to safely manage crowds and numbers both inside and outside of the event footprint. The result is a safer event and this is supported by feedback from the partners of the Licensing Safety and Advisory Group.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 173 134 955.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 173 134 955.00 Currency: GBP