Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
UK
Contact person: Tim Bradfield
Telephone: +44 633644136
E-mail: timbradfield@monmouthshire.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.monmouthshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of an Arboricultural Services Framework
II.1.2) Main CPV code
03452000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking to award a framework agreement for the provision of an Arboricultural Service within the County boundaries and also for external clients outside of Monmouthshire (across South Wales).
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 4 lots
II.2) Description
Lot No: 1
II.2.1) Title
External Tree maintenance service and condition survey
II.2.2) Additional CPV code(s)
77314000
71421000
77341000
77340000
03452000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Surveys – on site within 5 days and submit a verbal report within 3 working days and a written report within a further 3 weeks.
Emergency service (in normal working hours 8am – 5.30pm). Contractor to be on site and make the area safe within 1 working day
Priority tree maintenance. Works to be completed within 5 working days
Routine tree maintenance. Works to be completed to agreed timescales
II.2.5) Award criteria
Criteria below:
Quality criterion: See Method Statement
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
65 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 month extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Internal Surveys
II.2.2) Additional CPV code(s)
77314000
71421000
77341000
77340000
03452000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Monmouthshire
II.2.4) Description of the procurement
Priority survey undertaken within 5 working days and submit a verbal report within 3 working days and a written report within a further 3 weeks.
Routine survey to be completed to agreed timescales
II.2.5) Award criteria
Criteria below:
Quality criterion: See Method Statement
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
65 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 month option to extend
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Internal Tree Maintenance Service
II.2.2) Additional CPV code(s)
77314000
71421000
77341000
77340000
03452000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Monmouthshire
II.2.4) Description of the procurement
Emergency service (out of normal working hours). Contractor to be on site within 4 hours and area made safe the same day
Emergency service (in normal working hours – 8am – 5.30pm). Contractor to be on site within 4 hours and area made safe the same working day
Priority service. Works completed within 5 working days
Planned maintenance. Works to be completed to agreed schedules
II.2.5) Award criteria
Criteria below:
Quality criterion: See Method Statement
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
65 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Supply of Trees and Shrubs
II.2.2) Additional CPV code(s)
03452000
03451300
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Monmouthshire
II.2.4) Description of the procurement
Urgent request for supply of trees and shrubs - to be brought into a holding area for collection within 2 working days
Non urgent request - to be brought into a holding area within a 20 mile radius of Raglan Depot for collection within 5 working days
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
90 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 099-179942
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/07/2016
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/07/2016
Local time: 12:00
Place:
Raglan Depot
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
December 2018
VI.3) Additional information
(WA Ref:46550)
VI.4) Procedures for review
VI.4.1) Review body
Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
UK
Telephone: +44 1633644644
Internet address(es)
URL: http://www.monmouthshire.gov.uk
VI.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution
70 Fleet Street
London
EC4Y 1EU
UK
Telephone: +44 2075366022
VI.5) Date of dispatch of this notice
02/06/2016