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Contract Notice

WCC Virtual Schools

  • First published: 25 June 2022
  • Last modified: 25 June 2022

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-034a86
Published by:
Warwickshire County Council
Authority ID:
AA20665
Publication date:
25 June 2022
Deadline date:
29 July 2022
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Therefore, Warwickshire County Council ('WCC' will be used throughout) are looking to procure software that collects 'live', twice daily attendance marks (morning and afternoon when registers close) for all statutory school age looked-after children in the care of Warwickshire, to enable the Virtual School team to respond appropriately to absences, suspensions and other attendance coding concerns to ensure prompt intervention and support.

WCC currently have approximately 600 looked-after children from reception to Year 11. Most attend schools/settings in Warwickshire but a significant proportion are educated in other local authority areas. The school attendance and absence notification system will need to collect data from all schools/settings the children attend.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Warwickshire County Council

Shire Hall,Market Square

WARWICK

CV344RL

UK

Telephone: +44 1926476791

E-mail: procurement@warwickshire.gov.uk

NUTS: UKG13

Internet address(es)

Main address: www.warwickshire.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.csw-jets.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.csw-jets.co.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

WCC Virtual Schools

Reference number: WCC-13962

II.1.2) Main CPV code

75121000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Warwickshire County Council (the Council) is seeking one or more suppliers to provide software to capture attendance monitoring and PEP creation and manipulation. The Council require providers to capture data that can be easily filtered to use in reporting.

This procurement is lotted into two lots. Each lot will be evaluated individually.

Lot 1 - Attendance monitoring

Lot 2 - PEPs

Applicants can apply for one or both lots.

II.1.5) Estimated total value

Value excluding VAT: 260 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Attendance Monitoring

II.2.2) Additional CPV code(s)

31711310

II.2.3) Place of performance

NUTS code:

UKG

II.2.4) Description of the procurement

Therefore, Warwickshire County Council ('WCC' will be used throughout) are looking to procure software that collects 'live', twice daily attendance marks (morning and afternoon when registers close) for all statutory school age looked-after children in the care of Warwickshire, to enable the Virtual School team to respond appropriately to absences, suspensions and other attendance coding concerns to ensure prompt intervention and support.

WCC currently have approximately 600 looked-after children from reception to Year 11. Most attend schools/settings in Warwickshire but a significant proportion are educated in other local authority areas. The school attendance and absence notification system will need to collect data from all schools/settings the children attend.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 140 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The Council anticipates that any future renewal of this contract will take place in

2026

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

The term of the contract will be for an initial 2 years and the council

have the option to extend for a further 24 months at its sole discretion

During the course of the contract period the range and scope of these services

may be

subject to modification and variation to meet the changing needs and requirements

of the

Council, potential changes in legislation and the changing demands placed on the

Council by

its customers

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Personal Education Plan

II.2.2) Additional CPV code(s)

75121000

II.2.3) Place of performance

NUTS code:

UKG

II.2.4) Description of the procurement

Therefore, Warwickshire County Council ('WCC' to be used throughout) are looking to procure software which reviews and records PEPs (Personal Education Plans) for all looked-after children in the care of Warwickshire.

WCC currently have approximately 750 looked-after children from age two to their 18th birthday, who must have a termly PEP review.

Virtual School need the ability to design different PEPs for different cohorts of looked-after children, spanning the academic years.

Designated teachers and other school staff, social workers and foster carers require access to the PEPs to capture, edit and retrieve children's current attainment, progress, intervention, targets, Pupil Premium Plus spend, and other related education information contained within the PEPs.

The WCC Virtual School team quality assures and sign off all PEPs. Data reports are required according to user requirements, allowing the VSH to report to stakeholders. This is discussed in more detail within the requirement section.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 120 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The Council anticipates that any future renewal of this contract will take place in

2026

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

The term of the contract will be for an initial 2 years and the council

have the option to extend for a further 24 months at its sole discretion

During the course of the contract period the range and scope of these services

may be

subject to modification and variation to meet the changing needs and requirements

of the

Council, potential changes in legislation and the changing demands placed on the

Council by

its customers

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 29/07/2022

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 29/07/2022

Local time: 12:01

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

It is estimated the next time

the Council

will look to re-procure this contract will be 2026

VI.3) Additional information

Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest.

The web address is: www.csw-jets.co.uk

Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk

During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers.

VI.4) Procedures for review

VI.4.1) Review body

Royal Court of Justice

The Strand

London

UK

VI.5) Date of dispatch of this notice

24/06/2022

Coding

Commodity categories

ID Title Parent category
75121000 Administrative educational services Administrative services of agencies
31711310 System for recording attendance Electronic supplies

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
procurement@warwickshire.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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