CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Denbighshire County Council |
County Hall, Wynnstay Road |
Ruthin |
LL15 1YN |
UK |
Ian Hewitt |
+44 1824706957 |
ian.hewitt@denbighshire.gov.uk |
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www.denbighshire.gov.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0280
https://www.proactisplaza.com/?cid=DCC
https://www.proactisplaza.com/?cid=DCC
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityGrounds Maintenance (Highways) |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract1 |
II.1.2)
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Main site or location of works, place of delivery or performance
Denbigishire
UKL13 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Denbighshire County Councils’ Highways and Environmental Services requires provision under Contract of highway grounds maintenance services at various frequencies, on highways throughout Denbighshire County Council.
Rural Highway verge cutting and hedge cutting:
For the purpose of the Contract, for rural highway verge cutting and hedge cutting, the County has been divided into separate Zones, and each Zone shall be awarded as a separate Contract.
The Works are divided into 6 Zones being:-
Zone 1 - M.A.G. areas – Rhyl, Prestatyn and Elwy
Zone 2:- M.A.G. area - Denbigh
Zone 3:- M.A.G. area - Ruthin.
Zone 4 - M.A.G. area - Dee Valley.
Zone 5 - County wide - Trunk roads.
Zone 6 - County wide - Principal roads.
Plans of Zones 1 to 6 are included in tender
Details of the exact boundaries will be provided to each contractor at the award of Contracts.
To enable the Contractor to be considered for works on Trunk and Principal roads (Zones 5 and 6 respectively), he must be able to demonstrate that Operatives have the necessary Sector Scheme 12 D accreditation in Units T1 & T2 at the time of tender submission.
Weed Spraying:
For the purpose of the Contract for weed spraying the Contract shall be awarded for the whole of Denbighshire County Council (Zone 7).
The expected duration of the contract agreement will be 3 years plus a further 2 years subject to satisfactory performance and quality assessment. It is anticipated that the initial 3 year period will be from 1st May 2015 to 30th April 2020.
The potential value of the contract will be circa 130,000 GBP per annum, circa 390,000 GBP over the initial 3 year period and circa 650,000 GBP over the potential lifetime of the contract.
Denbighshire County Council encourages responses from Potential Providers demonstrating innovation with regard to delivering Value for Money principles namely ‘Quality’, ‘Performance’, ‘Cost’ and ‘Sustainable Community Benefit’.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=23739.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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77314000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion60 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
To enable the Contractor(s) to be considered for works on Trunk and Principal roads (Zones 5 and 6 respectively), they must be able to demonstrate that Operatives have the necessary Sector Scheme 12 D accreditation in Units T1 & T2 at the time of tender submission.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
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III.2.2)
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Economic and financial capacity
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III.2.3)
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Technical capacity
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 17-04-2015
15:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Contractors should note that this tender is being undertaken using an electronic tendering system. Details of how to register and access the documentation are given below. No paper tender documents will be issued or received.
Instructions to Express Interest and Access Documentation
1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com/?cid=DCC
2. PLEASE NOTE - If you are already registered on the Proactis portal please Login using your existing details and start at Step 12 of these instructions if not go to STEP 3
3. Click the “Register Now” button at the bottom of the window
4. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you. Please note that if you have a Generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address as this will allow you to still receive messages compared to where you have a specific person identified in this role and they move on at a point in the future.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will then receive an email from the system asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click “Next” and follow the instructions ensuring that you enter all applicable details.
8. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice as this will give you access to the tender process.
9. In the Select Buyer Organisation please select Denbighshire County Council (although you may register with other buying organisations at the same time if you wish)
10. Accept the Terms and Conditions and then click “Next”. This takes you in to the Welcome window.
11. In the “Welcome” window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
12. Now click “Done” and you will enter the Supplier Home page.
13. On the left of the screen click “Opportunities”
14. Click the “Requests from Buyers” command. This will take you to the list of current opportunities available to you.
15. Click the Project ID that relates to this notice, this will take you into the PQQ or Tender Request. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one for your organisation.
16. In the “Details of a Request from a Buyer” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. Please ensure that you download all documents to your PC as you will be required to complete and upload some of the documents as part of your submission. There also instructions on how to complete your submission in the Guidance for Bidders document held in this section
17. You can now either “Create a Response” to, or “Decline” this opportunity.
18. Once you have started to complete your response to the opportunity and wish to save and return later click “Save” having made a note of the Response reference number. The next time you Login to access the opportunity please go to the “My Responses to Buyers” tab and identify the relevant response that you previously saved. If you inadvertently create any additional responses please note that any information that you have already input into the initial or subsequent responses does NOT carry over to any new response and you may lose anything already input.
19. If you are adding attachments at any point in the process please ensure that you click the “Add to Library” button as if you are invited to any subsequent opportunities in the future to tender any documents that you have added will automatically be added to your submission and all you will be required to do is check that they are the current version. This is a secure system and your documents will not be accessed by any other party.
20. Please note that any queries must be sent via the secure dialogue section of the e-tender portal. We will not respond to any queries received by any other method.
21. If you require any further assistance please contact Helen Sutton by email to
Helen Sutton@denbighshire.gov.uk, or by telephone on 01824 706014
(WA Ref:23739)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 16-03-2015 |
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ANNEX B
Information About Lots
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1
Zone 1 - M.A.G Areas - Rhyl, Prestatyn, and Elwy Districts, Cutting of Rural Verges and Hedge Cutting |
1)
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Short Description
M.A.G Areas - Rhyl, Prestatyn, and Elwy Districts, Cutting of Rural Verges and Hedge Cutting
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2)
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Common Procurement Vocabulary (CPV)
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77314000 |
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3)
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Quantity or scope
GBP 92,000
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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2
Zone 2 – M.A.G. area – Denbigh district, Cutting of Rural Verges and Hedge Cutting |
1)
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Short Description
Zone 2 – M.A.G. area – Denbigh district, Cutting of Rural Verges and Hedge Cutting
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2)
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Common Procurement Vocabulary (CPV)
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77314000 |
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3)
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Quantity or scope
GBP 92,000
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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3
Zone 3 – M.A.G. area – Ruthin district, Cutting of Rural Verges and Hedge Cutting |
1)
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Short Description
Zone 3 – M.A.G. area – Ruthin district, Cutting of Rural Verges and Hedge Cutting
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2)
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Common Procurement Vocabulary (CPV)
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77314000 |
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3)
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Quantity or scope
GBP 92,000
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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4
Zone 4 – M.A.G. area – Dee Valley district, Cutting of Rural Verges and Hedge Cutting |
1)
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Short Description
Zone 4 – M.A.G. area – Dee Valley district, Cutting of Rural Verges and Hedge Cutting
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2)
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Common Procurement Vocabulary (CPV)
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77314000 |
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3)
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Quantity or scope
GBP 92,000
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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5
Zone 5 – Trunk roads - (County wide), Cutting of Rural Verges and Hedge Cutting |
1)
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Short Description
Zone 5 – Trunk roads - (County wide), Cutting of Rural Verges and Hedge Cutting
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2)
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Common Procurement Vocabulary (CPV)
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77314000 |
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3)
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Quantity or scope
GBP 92,000
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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6
Zone 6 – Principal roads (County wide), Cutting of Rural Verges and Hedge Cutting |
1)
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Short Description
Zone 6 – Principal roads (County wide), Cutting of Rural Verges and Hedge Cutting
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2)
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Common Procurement Vocabulary (CPV)
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77314000 |
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3)
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Quantity or scope
GBP 92,000
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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7
Zone 7 – Weed spraying of highways (County wide), Weed spraying of highways |
1)
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Short Description
Zone 7 – Weed spraying of highways (County wide), Weed spraying of highways
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2)
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Common Procurement Vocabulary (CPV)
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77314000 |
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3)
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Quantity or scope
GBP 100,000
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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