II.2.2) Additional CPV code(s)
79999100
48311000
II.2.3) Place of performance
NUTS code:
UKL15
II.2.4) Description of the procurement
The requirement is for a package of an Electronic Document Record Management System (EDRMS) and a record digitisation (scanning) service. The requirement is for a single package of 2 services; an Electronic Document Management Record System (EDRMS) and a digitisation (scanning) service to scan our paper patient records.
The EDRMS system must be ;
- A product compatible with viewing images via the Welsh Clinical Portal (WCP)
- Stand-alone functionality in the event of WCP downtime
- An EDRMS which not only stores and presents digitised images but offers the functionality for users to view/sort/search images as required to suit their needs.
- A future-proof product with functionality to develop according to the organisation’s needs
- Functionality to improve communication with primary care in future
- Examples of previous use in other NHS organisations
- A product updated in line with competitors and Microsoft, Internet Explorer updates, etc.
- Ability to create e-forms for live entry of clinical information at the point of care, to reduce creation of paper records.
- Ability to move forms/images around the organisation electronically to aid workflow
- Very detailed information on system robustness and security
- Ability to audit access to records
- Ability to restrict access to records (or parts of records) as appropriate to job role
Scanning service must be;
- A professional digitisation service, working to recognised quality standards, i.e. ISO 9001, ISO 27001, BS10008
- Digitisation using metadata and indexing, which help the user identify and retrieve images and records when searching and viewing the record
- The ability to scale production up or down according to CTUHB’s timescales
- A contracted level of service that ensures service to CTUHB is maintained in the event of staff shortage or equipment breakdown, etc.
- Be able to scan upto 200,000 patient records in a 2 year period.
- provided on site service or any urgently required records must either in the original paper format or in electronic format, be available within a maximum of 2 hours of leaving the CTUHB Hub site on a 24hr/7days/365days a year basis.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
plus 1 plus 1 extenstion avaible
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No