Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
authority
I.1) Name and addresses
City and County of Swansea
Room 3.2.7, Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637578
E-mail: Procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: www.swansea.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Capita SIMS / ONE Management Information System
Reference number: CCS/16/067
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Contract for Capita SIMS / ONE Management Information Systems for use in all schools within the authority of The City and County of Swansea
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 032 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48100000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
The City and County of Swansea
II.2.4) Description of the procurement
Contract for Capita SIMS / ONE Management Information System for use in all schools for all students in the authority of the City and County of Swansea.
The authority will carry out a direct award to Capita Business Services Ltd for a 3 year contract commencing on the 1st April 2017.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
Additional deliveries by the original supplier ordered under the strict conditions stated in the Directive
Explanation:
Regulation 32, 5, b, of the Public Contract Regulations 2015 allows the use of the negotiated procedure without prior publication for public supply contracts for additional deliveries by the original supplier which are intended either as a partial replacement of supplies or installations or as the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.
In this case the systems have over 2,750 users and hold over 20 years’ data. The technical difficulties of changing to another system in terms of hardware and software compatibility requirements, data conversion and user re-training would be disproportionate and prohibitive.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: CCS/16/067
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
20/03/2017
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CAPITA BUSINESS SERVICES LTD
71 VICTORIA STREET
LONDON
SW1H 0XA
UK
Telephone: +44 1173115872
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 1 032 000.00 GBP
Total value of the concession/lot:
1 032 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=64414.
(WA Ref:64414)
VI.4) Procedures for review
VI.4.1) Review body
City and County of Swansea
Room 3.2.7, Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637578
Internet address(es)
URL: www.swansea.gov.uk
VI.5) Date of dispatch of this notice
21/03/2017