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Contract Notice

GLA Broadcasting

  • First published: 27 March 2018
  • Last modified: 27 March 2018

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
Published by:
Transport for London
Authority ID:
AA24684
Publication date:
27 March 2018
Deadline date:
23 April 2018
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

For Broadcasting and webcasts the contractor should be able to provide:

— ability to broadcast on multiple channels, simultaneously, for Facebook Live, YouTube and other live streaming services for both Assembly and Mayor, and flexibility to add new channels where necessary,

— HD cameras,

— chamber and committee rooms should be lit for improved quality of broadcast and webcast,

— regularly updated package of idents/VTs that can be integrated into live broadcasts / streams – e.g. holding screens, event starting soon, trailers for events etc,

— *point of view / eye level cameras and/or suspended cameras across the ceiling of the Chamber.

Media player for web users.

— clipping capability – to enable those watching without access to the TV feed to clip and use on their websites / social media easily, exportable with and without subtitles,

— searchable time codes,

— clock display,

— ability to clip and send speeches to social media channels - via mobile device as soon as their speech / question is over,

— ability to clip items and publish to the London.gov site or social media,

— ability to embed broadcasts on other webpages (such as event pages),

— quick fast forward and rewind capability,

— live pause,

— *Full control of video web stream for users akin to personal video player (PVP) –.

— e.g. Sky+ Virgin,

File / content management.

— ability to send FTP (website video) clips to journalists / TV directly,

— ability to withdraw material if deemed necessary from sites — content control,

— *archiving for an indefinite period. And questions tagged by Member and topics (not just meetings),

— *ability to clip archived meetings.

Meta data and surrounding web page.

— links to each motion in script format,

— links to the proposer of each motion,

— post meeting transcript links,

— post meeting archive links,

— meeting information (who is in attendance / attended),

— searchable named AM links,

— searchable topic links,

— searchable Keyword links,

— forward work agenda links,

— links back to committee home page on website,

— meeting agenda links to specific points in the webcast,

— priority Question links for MQT meetings,

— ability to add descriptions and agenda to archived webcasts,

— ability to create user friendly titles to archived webcasts,

— LIVE changes to question content and Assembly Names – in the event errors are spotted before captioning and so names can be easily added or deleted.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Transport for London

Petty France, 55 Broadway

London

SW1H 0DB

UK

Contact person: Mr Vikram Gudra

E-mail: VIKRAMGUDRA@TFL.GOV.UK

NUTS: UKI

Internet address(es)

Main address: https://tfl.gov.uk

Address of the buyer profile: https://tfl.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

GLA Broadcasting

Reference number: DN331210

II.1.2) Main CPV code

32000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The purpose of the Contract is to provide Broadcasting and Audio-Visual Services at the Premises for the Mayor of London and 25 London Assembly members. The scope of service includes but is not limited to: Mayoral messages, Assembly Meetings, Committee Meetings and events. The Contractor shall provide operational, equipment maintenance and support broadcasting services including the following elements:

— television and audio broadcast,

— webcasting services,

— connections and links to external media bodies, e.g. via the fibre optic links,

— in built audio-visual equipment and portable audio-visual equipment,

— facilitating outside broadcasts,

— specialist advice,

— video conferencing,

— audio Visual provisions for internal and external events.

The scope of service is split into 2 categories.

1. Broadcasting and Webcast services (Lot 1)

2. Audio visual services Events / Outside Broadcast (Lot 2)

A supplier may bid for both Lots or one Lot.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Broadcasting and Webcast services

II.2.2) Additional CPV code(s)

32000000

64228000

II.2.3) Place of performance

NUTS code:

UKI

II.2.4) Description of the procurement

For Broadcasting and webcasts the contractor should be able to provide:

— ability to broadcast on multiple channels, simultaneously, for Facebook Live, YouTube and other live streaming services for both Assembly and Mayor, and flexibility to add new channels where necessary,

— HD cameras,

— chamber and committee rooms should be lit for improved quality of broadcast and webcast,

— regularly updated package of idents/VTs that can be integrated into live broadcasts / streams – e.g. holding screens, event starting soon, trailers for events etc,

— *point of view / eye level cameras and/or suspended cameras across the ceiling of the Chamber.

Media player for web users.

— clipping capability – to enable those watching without access to the TV feed to clip and use on their websites / social media easily, exportable with and without subtitles,

— searchable time codes,

— clock display,

— ability to clip and send speeches to social media channels - via mobile device as soon as their speech / question is over,

— ability to clip items and publish to the London.gov site or social media,

— ability to embed broadcasts on other webpages (such as event pages),

— quick fast forward and rewind capability,

— live pause,

— *Full control of video web stream for users akin to personal video player (PVP) –.

— e.g. Sky+ Virgin,

File / content management.

— ability to send FTP (website video) clips to journalists / TV directly,

— ability to withdraw material if deemed necessary from sites — content control,

— *archiving for an indefinite period. And questions tagged by Member and topics (not just meetings),

— *ability to clip archived meetings.

Meta data and surrounding web page.

— links to each motion in script format,

— links to the proposer of each motion,

— post meeting transcript links,

— post meeting archive links,

— meeting information (who is in attendance / attended),

— searchable named AM links,

— searchable topic links,

— searchable Keyword links,

— forward work agenda links,

— links back to committee home page on website,

— meeting agenda links to specific points in the webcast,

— priority Question links for MQT meetings,

— ability to add descriptions and agenda to archived webcasts,

— ability to create user friendly titles to archived webcasts,

— LIVE changes to question content and Assembly Names – in the event errors are spotted before captioning and so names can be easily added or deleted.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Audio visual services Events/Outside Broadcast

II.2.2) Additional CPV code(s)

32000000

64228000

II.2.3) Place of performance

NUTS code:

UKI

II.2.4) Description of the procurement

For AV Service/Events& Outside Broadcasts the contractor should be able to provide:

— all sound and video set up for events in the LLR,

— live broadcasts from the LLR,

— palantypist services,

— translation booths,

— portable PA systems – that can be used outside the building on small events (e.g. gigs / Pride bus / in the scoop etc),

— event lighting – e.g. up lighting/gobos to be able to ‘dress’ the space,

— PA systems (internally as well as portable / external incl singing mics and separate AMP system,

— sound engineers available on request,

— large screens on request,

— additional equipment on request (stands, lecterns, hose PA systems / amps- 5/6 mics for panel discussions/audience participation, mobile and static),

— provision of stage blocks,

— * Live producer to manage on-screen captions, questions etc,

NB: There is the need to ensure simultaneous events in the building can be adequately equipped LLR / Chamber / CMT rooms.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/04/2018

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 23/04/2018

Local time: 17:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

High Courts of Justice

London

UK

VI.5) Date of dispatch of this notice

23/03/2018

Coding

Commodity categories

ID Title Parent category
32000000 Radio, television, communication, telecommunication and related equipment Technology and Equipment
64228000 Television and radio broadcast transmission services Telecommunication services except telephone and data transmission services

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
VIKRAMGUDRA@TFL.GOV.UK
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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