Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Swansea University
Procurement - Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
UK
Telephone: +44 1792606268
E-mail: o.n.cullen@swansea.ac.uk
NUTS: UKL18
Internet address(es)
Main address: www.swansea.ac.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IP Service Provision (AGOR IP)
Reference number: T40(17) (Bay Hub)
II.1.2) Main CPV code
79120000
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement is for patenting and professional intellectual property related services in support of the technology transfer activity at Swansea University. The requirement is for a firm/s of patent agents to provide cost effective, general intellectual property advice and to undertake the preparation, registration and prosecution of applications for patents and other forms of registered intellectual property including but not limited to trademark applications across all of the relevant research areas of the University. The patent firm/s will be expected to possess the necessary breath of intellectual property law experience and technical understanding particularly in the life, physics and computer sciences with respect to patents, design rights and trademarks.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
375 000.00
GBP/ Highest offer:
728 200.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
73000000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Swansea University
II.2.4) Description of the procurement
This procurement is for patenting and professional intellectual property related services in support of the technology transfer activity at Swansea University. The requirement is for a firm/s of patent agents to provide cost effective, general intellectual property advice and to undertake the preparation, registration and prosecution of applications for patents and other forms of registered intellectual property including but not limited to trademark applications across all of the relevant research areas of the University. The patent firm/s will be expected to possess the necessary breath of intellectual property law experience and technical understanding particularly in the life, physics and computer sciences with respect to patents, design rights and trademarks.
It is important that the patent firm/s is able to develop a strong rapport with both the academic community and the technology transfer team at Swansea University and to take proactive steps to foster good relations including availability to correspond in efficient time via email and telephone and to visit Swansea as reasonably requested.
The patent firm/s will also be required to track and report on the costs of their service provision on a quarterly basis and to provide training for University staff in IP administration. Before the end of the contract, the patent firm/ s will provide a professional transfer of IP administrative processes to the University and the cost of this should be included.
The University will reserve the right to procure IP services from other firm/ s of patent agents where, for example, they believe unique specialist skills are required, where they are mandated by funders of University research or where it perceives a potential conflict of interest.
II.2.5) Award criteria
Quality criterion: Qualifications & Experience
/ Weighting: 15
Quality criterion: Systems, Networks & Processes
/ Weighting: 40
Quality criterion: Transfer of IP
/ Weighting: 15
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
AGOR IP
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 026-045786
Section V: Award of contract
Contract No: T40(17)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/05/2017
V.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Symbiosis IP Limited
Crab Apple Way, Vale Park
Evesham
WR11 1GP
UK
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
375 000.00
GBP
/ Highest offer:
728 200.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The total contract value as advertised in the OJEU Contract Notice is estimated at between GBP 500 000 and 800 000.
(WA Ref:66050)
VI.4) Procedures for review
VI.4.1) Review body
Swansea University
Procurement - Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
UK
Telephone: +44 1792606268
Internet address(es)
URL: www.swansea.ac.uk
VI.5) Date of dispatch of this notice
03/05/2017