The Council of the Borough of Kirklees

Civic Centre 1, High Street

Huddersfield

HD1 2NF

UK

Contact person: Stewart Horn

Telephone: +44 1484221000

E-mail: stewart.horn@kirklees.gov.uk

NUTS: UKE43

Internet address(es)

Main address: http://www.kirklees.gov.uk

Address of the buyer profile: http://www.yortender.co.uk

II.1.1) Title

Reference number: KMCAS-108

II.1.2) Main CPV code

85000000

II.1.3) Type of contract

Supplies

II.1.4) Short description

The contracting authority wishes to commission an Integrated Community Equipment Service (‘ICES’) that enables service users to live as independently as possible, in their chosen home, and enables health and social care services to function effectively and without delay, preventing service users from developing more complex needs and protecting them and their carers from harm or injury.

The purpose of the ICES is to supply, deliver and fit a range of equipment to people who need it, both adults and children.

The contracting authority requires:

(a) a responsive service that meets the national guidelines for the delivery and collection of equipment;

(b) has IT based efficient stock control and storage facilities;

(c) has infection control measures;

(d) has delivery and collection methods; and

(e) is flexible enough to meet changes in national or local policy requirements.

II.1.5) Estimated total value

Value excluding VAT: 19 250 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In line with Regulations 57, 58 and 67 of the Public Contracts Regulations 2015 (SI 2015/102), which requires or permits the Council not to select or to treat as ineligible, applicants, the Council reserves the right to exclude any Tenderer whom they deem to not satisfy any criteria outlined within the Evaluation Model detailed within File 2.0 of the Tender Documents, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Finance

See Sections 4 and 5 of the Standard Selection Questionnaire in Part A of File 2.0 of the procurement documentation (‘SQ’), available to download at: https://www.yortender.co.uk/procontract/supplier.nsf

Economic operators must submit either a copy of the audited accounts for the most recent two (2) years if requested. If it cannot, then it must provide either:

a) a statement of the turnover, Profit and Loss Account/Income Statement, Balance Sheet/Statement of Financial Position and Statement of Cash Flow for the most recent year of trading for this organisation;

b) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or

c) alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).

Economic operators must also confirm whether or not they are part of a wider group (e.g. a subsidiary of a holding/parent company), and if so must provide confirmation of:

a) the name of the organisation;

b) the relationship to the economic operator completing the SQ; the organisation's company accounts (if available); and confirmation on whether or not this organisation would be willing to provide a guarantee if necessary, and if not would the economic operator be able to obtain a guarantee elsewhere (e.g. from a bank).

Insurance

See Section 8.1 of the SQ available to download at https://www.yortender.co.uk/procontract/supplier.nsf

Economic operators are asked to self-certify whether they already have, or can commit to obtain, prior to the commencement date of the contract, the levels of insurance cover indicated below:

a) Employer's (Compulsory) Liability Insurance — 10 000 000 GBP (in relation to any one claim or series of claims);

b) Public/ Products Liability Insurance — 10 000 000 GBP (in relation to any one claim or series of claims); and

c) Professional Indemnity Insurance -10 000 000 GBP (in relation to any one claim or series of claims).

Economic operators should also note that:

i) No insurance cover alluded to in this Section shall have an excess of more than fifty thousand Pounds Sterling 50 000 GBP without the prior approval of the contracting authority.

ii) It is a legal requirement that all companies hold Employer's (Compulsory) Liability Insurance of 5 000 000 GBP as a minimum. Please note this requirement is not applicable to Sole Traders.

iii) Economic operators must ensure that all professional consultants or sub-contractors that they intend to use for the provision of the services being tendered hold and maintain appropriate professional indemnity cover at this level also.

Minimum level(s) of standards required:

Finance

Economic operators must be able to demonstrate financial standing as required under Section 4 of the SQ. Failure to supply any one of the financial sources with their tender submission may result in exclusion.

Economic operators will Pass or Fail on the basis of being financially viable for the contract tendered for. The rationale applied will be applicants being able to demonstrate a minimum yearly turnover of not less than twice the estimated contract value (i.e. not less than 38 500 000 GBP)

In addition, any answers which leads the contracting authority acting reasonably to conclude (considering the risk that the relevant answer suggests about the economic operator's ability to properly perform under the contract) that it would be inappropriate to select the economic on this occasion will result in exclusion.

If economic operator has also indicated that their parent or holding company is prepared to guarantee the performance of your company, the information provided in response to Section 5.1 to 5.3 will be used in the financial assessment of the applicant.

Insurance

Failure to indicate ‘Yes’ to any of the required insurances stated in Section 8.1 of the SQ will result in exclusion.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Economic operators are asked to provide examples of relevant experience in accordance with the requirements set out within Section 6 of the SQ, available to download at: https://www.yortender.co.uk/procontract/supplier.nsf

Minimum level(s) of standards required:

Pass — The economic operator has provided either:

a) at least 1 example of a previous contract that meets the minimum requirements set out in Section 6, and demonstrates to the reasonable satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the contracting authority's contract; or

b) a satisfactory reason as to why the applicant is unable to provide any examples of previous contracts that are relevant to the authority's requirements under this procurement that meets the minimum requirements set out in Question 6.3.

However, economic operators are asked to note that:

i) If the economic operator needs to use more than 1 example to demonstrate that you possess the relevant general technical expertise and professional experience, they may do so up to a maximum of three (3) examples.

ii) The authority reserves the right to confirm the accuracy of any information provided in response to Section 6 with any named customer contact(s).

iii) Any replies from any named customer contact(s) which lead the contracting authority, acting reasonably, to doubt any significant representations made in your responses to Section 6 may result in exclusion.

Fail — The economic operator:

1. has failed to provide any examples of any previous contracts in response to Section 6, and has failed to provide a satisfactory reason as to why they were unable to provide any examples; or

2. the examples given in response to Section 6 do not demonstrate to the satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the contracting authority's contract.

III.2.2) Contract performance conditions

The performance of the contract is subject to particular conditions, as detailed in the tender documents which are available to download at https://www.yortender.co.uk/procontract/supplier.nsf

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 31/07/2017

Local time: 13:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 31/07/2017

Local time: 13:00

Place:

The Council of the Borough of Kirklees, Civic Centre III, Market Street, Huddersfield, HD1 2EY.

Information about authorised persons and opening procedure:

At least one (1) representative from Finance Management, Risk Performance and IT and one (1) Corporate Procurement Officer will open and record the electronic quotations received by the appointed time.

VI.4.1) Review body

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the conclusion of the contract is communicated to tenderers. This period allows any unsuccessful tenderer(s) to seek further debriefing from the contracting authority before the conclusion of the contract. Such additional information should be requested from the address at I.1 of this notice. If an appeal regarding the conclusion of the contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had risen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the contract has not been concluded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the contract has been concluded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.