Voluntary ex ante transparency notice
Directive 2009/81/EC
Section I: Contracting
authority
I.1) Name and addresses
Ministry of Defence, Air Support, Air Commodities Project Team (AC PT)
Bristol
UK
Telephone: +44 3067989356
E-mail: DESASAC-ComrclContact@mod.gov.uk
NUTS: UKK11
Internet address(es)
Main address: www.contracts.mod.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Defence
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Procurement of Spares, Post Design Services and Repairs to Support a Variety of Avionic Equipment
II.1.2) Main CPV code
34741000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Secretary of State for Defence (the “Authority”) intends to enter into a contract with Ontic Engineering and Manufacturing UK Limited (“Ontic UK”) for the procurement of spares, post design services and repairs to support a variety of avionic equipment used on Hawk, Chinook, Gazelle, Tucano, Wildcat and vintage aircraft operated by the Battle of Britain Memorial Flight. The contract has an estimated value of 6 800 000 GBP and a duration of 2 years (+ option to extend for 1 year).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
6 800 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK13
Main site or place of performance:
Gloucestershire.
II.2.4) Description of the procurement
The Secretary of State for Defence (the “Authority”) intends to enter into a contract with Ontic Engineering and Manufacturing UK Limited (“Ontic UK”) for the procurement of spares, post design services and repairs to support a variety of avionic equipment used on Hawk, Chinook, Gazelle, Tucano, Wildcat and vintage aircraft operated by the Battle of Britain Memorial Flight. The contract has an estimated value of 6 800 000 GBP and a duration of 2 years (+ option to extend for 1 year).
The avionic equipment in question is limited to:
— GE Aviation manufactured avionic equipment for which Ontic UK has proprietary legacy capability,
— Avionic equipment originally manufactured by Penny and Giles Controls Ltd, Racal Acoustics Ltd, Ultra Electronics, Honeywell International Inc., Thales UK and Eaton Aerospace Ltd. In each case, according to the Authority’s understanding, Ontic UK is the sole licensee for manufacture and support of the relevant equipment.
II.2.11) Information about options
Options:
Yes
Description of options:
Option year — following the 2 year duration of the contract the Authority will have the option to extend the contract for a further 1 year.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation:
The Secretary of State for Defence (the “Authority”) intends to enter into a contract with Ontic Engineering and Manufacturing UK Limited (“Ontic UK”) for the procurement of spares, post design services and repairs to support a variety of avionic equipment used on Hawk, Chinook, Gazelle, Tucano, Wildcat and vintage aircraft operated by the Battle of Britain Memorial Flight. The contract has an estimated value of 6 800 000 GBP and a duration of 2 years (+ option to extend for 1 year).
The avionic equipment in question is limited to:
— GE Aviation manufactured avionic equipment for which Ontic UK has proprietary legacy capability,
— Avionic equipment originally manufactured by Penny and Giles Controls Ltd, Racal Acoustics Ltd, Ultra Electronics, Honeywell International Inc., Thales UK and Eaton Aerospace Ltd. In each case, according to the Authority’s understanding, Ontic UK is the sole licensee for manufacture and support of the relevant equipment.
It is considered that this Contract can be placed using the negotiated procedure without prior publication of a contract notice pursuant to Article 28(1)(e) of Directive 2009/81/EC (Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011) for technical reasons. Ontic UK are the only economic operator with the necessary technical data, proprietary information, test equipment, knowledge and experience required to carry out the contract to maintain operational capability and ensure the safe functioning of the Armed Forces. Ontic UK hold the licenses, manufacturing information and technical expertise necessary to provide the required services.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
12/05/2019
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ontic Engineering and Manufacturing UK Ltd
Cheltenham
UK
Telephone: +44 3332408718
E-mail: Liana.McGrath@ontic.com
NUTS: UKK13
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
6 800 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
https://www.gov.uk/government/publications/government-security-classifications
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2019513-DCB-14889030
VI.4) Procedures for review
VI.4.1) Review body
Ministry of Defence, Air Support, Air Commodities Project Team (AC PT)
Bristol
UK
Telephone: +44 3067989356
E-mail: DESASAC-ComrclContact@mod.gov.uk
VI.4.2) Body responsible for mediation procedures
Ministry of Defence, Air Support, Air Commodities Project Team (AC PT)
Bristol
UK
Telephone: +44 3067989356
E-mail: DESASAC-ComrclContact@mod.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Ministry of Defence, Air Support, Air Commodities Project Team (AC PT)
Bristol
UK
Telephone: +44 3067989356
E-mail: DESASAC-ComrclContact@mod.gov.uk
VI.5) Date of dispatch of this notice
13/05/2019