Voluntary ex ante transparency notice
Directive 2009/81/EC
Section I: Contracting
authority
I.1) Name and addresses
Department for International Development
Abercrombie House, Eaglesham Road
East Kilbride
G75 8EA
UK
Contact person: Herve Aguiard
Telephone: +44 7384248345
E-mail: h-aguiard@dfid.gsx.gov.uk
NUTS: UKM95
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-international-development/
Address of the buyer profile: https://www.gov.uk/government/organisations/department-for-international-development/about/procurement/
I.6) Main activity
Other: International Aid
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Centre for Global Disaster Protection
Reference number: 8183
II.1.2) Main CPV code
75211200
II.1.3) Type of contract
Services
II.1.4) Short description
DFID intend to extend the current contract by 18 months with effect from May 2019 and the funding required for this amendment is 1 280 000 GBP (50 % or the original contract value). The total original contract value is 2 560 000 GBP.
The Centre for Global Disaster Protection is moving towards being a standalone legal entity, and arrangements will take up to a year. An extension is sought rather than going back to market as the aim is to enable continuity of services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 562 339.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM95
II.2.4) Description of the procurement
The original contract was competitively procured as a call down contract through the DFID Wealth Creation Framework (“Lot D” Financial Sector Development) as the most efficient and effective route to market. 2 bids were received and were evaluated on the basis of technical/commercial split of 60/40. under the Lot D framework.
The bid received from the successful tenderer was assessed as providing the highest technical quality consistent with delivering VfM and the lowest cost of fees and overall cost.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
Justification for selected award procedure:
Additional deliveries by the original supplier ordered under the strict conditions stated in the Directive
Explanation:
Regulation 72 (b): for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor:
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; or
(ii) would cause significant inconvenience or substantial duplication of costs for the Contracting Authority, provided that any increase in price does not exceed 50 % of the value of the original contract.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2013/S 025-038254
Section V: Award of contract/concession
Lot No: Lot D
Contract No: 8183
Title: Centre for Global Disaster Protection
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
06/08/2018
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oxford Policy Management
Oxford
UK
NUTS: UKJ14
Internet address(es)
URL: www.opml.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 2 600 000.00 GBP
Total value of the concession/lot:
2 562 339.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Continuing with the incumbent supplier means that DFID will gain efficiencies from the back office functions, and the systems they have put in place around procurement, management of the leadership team and reporting to DFID.
It would be highly inefficient to transition these functions from the current incumbent to another supplier at this stage, or potentially to transition out.
The addition of the 1 280 000 GBP will not be paid directly to the supplier. The majority of this fund will be for external activities (in line with the 2 000 000 GBP the supplier currently administers), and during the commercial proposal process for the extension, DFID will ensure that the costs of the management of this fund are aligned or lower than costs paid for the existing contract.
VI.4) Procedures for review
VI.4.1) Review body
Gerry O'Connor, Department for International Development
Eaglesham Road
East Kilbride
G75 8EA
UK
VI.4.2) Body responsible for mediation procedures
Gerry O'Connor, Department for International Development
Eaglesham Road
East Kilbride
G75 8EA
UK
VI.5) Date of dispatch of this notice
10/05/2019