Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Transport Scotland
Buchanan House, 58 Port Dundas Road
Glasgow
G4 0HF
UK
Contact person: Debra MacLeod
Telephone: +44 1412727960
E-mail: debra.macleod@transport.gov.scot
NUTS: UKM82
Internet address(es)
Main address: http://www.transport.gov.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00099
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Other: Transport
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Archaeology Services at Transport Scotland
Reference number: TS/MP/SER/2020/03
II.1.2) Main CPV code
71351914
II.1.3) Type of contract
Services
II.1.4) Short description
Transport Scotland intends to undertake a public procurement competition for the provision of archaeology services, which are required on Transport Scotland projects. The services comprise of invasive archaeology services, non-invasive archaeology services, and advisory services.
Over the forthcoming years, there a number of projects which shall require such archaeological services. These include, but are not limited to:
— A9 Dualling Programme; and
— A96 Dualling Programme
Due to the repeat need for these services, coupled with the exact requirement and timings being unknown, it is considered that these services would be best met through the use of a framework agreement. Furthermore, due to the nature and quantum of the services it is intended that the services will be divided into 3 lots:
Lot 1: Advisory services;
Lot 2: Low value ‘Non-invasive and Invasive Investigations’ and ‘Post Excavation Services’ (contract values <GBP 100 000);
Lot 3: High Value ‘Non-invasive and Invasive Investigations’ and ‘Post Excavation Services’ (contract values >GBP 100 000).
Following an analysis of future spend, the current estimated spend values per lot is as follows:
Lot 1: GBP 5 m
Lot 2: GBP 0.5 m
Lot 3: GBP 21 m
Transport Scotland is an agency of the Scottish Government and contracts in the name of and on behalf of the Scottish Ministers.
Transport Scotland will conduct the proposed procurement process on behalf of the Scottish Ministers.
II.1.5) Estimated total value
Value excluding VAT:
26 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
It is the intention that suppliers will be required to choose between tendering for technical advisory services (lot 1) and invasive, non-invasive and post excavation services (lots 2 and 3). This would mean a supplier may tender for both lot 2 and 3, but not lot 1, and vice versa. This is to avoid potential conflict of interest.
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Technical Advisory Services
II.2.2) Additional CPV code(s)
71351914
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland.
II.2.4) Description of the procurement
Archaeological professional/technical advisory services, of which may comprise:
(i) advising Transport Scotland on legislation, good industry practice and the processes and procedures which are required to be adhered to when conducting non-invasive and invasive investigations, and post excavation services;
(ii) development and drafting of procurement and/or contract documents;
(iii) advising Transport Scotland on appropriate form and conditions of contracts to be adopted, understanding the pitfalls of different types of contracts; and
(iv) Support Transport Scotland in the management of archaeological contracts, addressing both technical and commercial issues.
II.2.14) Additional information
See section VI.3) for additional information.
Lot No: 2
II.2.1) Title
Lot 2: Low Value ‘Non-invasive and Invasive Investigations’ and ‘Post Excavation Services’ (Contract Values <GBP 100 000)
II.2.2) Additional CPV code(s)
71351914
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland.
II.2.4) Description of the procurement
Non-invasive and invasive Investigations
Archaeological investigation, of which may comprise:
(i) management of and co-ordination with, any other specialist sub-contractors appointed by the supplier, as required;
(ii) preparation of health and safety risk assessments and reports for all services to be carried out on each site of interest;
(iii) liaison and compliance with the directions of Transport Scotland, the relevant engineering consultant(s) and the relevant local authority archaeologist and, if required, with Historic Environment Scotland;
(iv) preparation and submission of progress reports (frequency to be agreed with the project management team and supplier);
(v) undertaking topographical/earthwork survey(s); geophysical survey(s); building survey(s); field walking survey(s); and/or metal detector survey(s) at each relevant site;
(vi) trial trenching by machine (or by hand where specified) and subsequent evaluation and hand excavation;
(vii) undertaking strip, map and sample at each relevant site;
(viii) undertaking archaeological excavation(s) at each relevant site;
(ix) undertaking palaeo-environmental assessment and/or analysis at each relevant site; and
(x) seeking all necessary permissions prior to any work being undertaken.
Post excavation services
Post excavation services, of which may comprise:
(i) undertaking of post–excavation assessment, analysis and reporting on the results of an archaeological investigation;
(ii) publication at a level of detail appropriate to the significance of the results is required as well as ensuring submission of a summary of the works undertaken to the Archaeology Scotland publication Discovery and Excavation Scotland;
iii) dissemination of the results through deposition of an ordered archive at the RCAHMS (Royal Commission on the Ancient and Historical Monuments of Scotland), OASIS and the deposition of a detailed report at Transport Scotland and local authorities offices; and
(iv) liaison and compliance with the directions of Transport Scotland, their technical advisor and Historic Scotland.
II.2.14) Additional information
See section VI.3) for additional information.
Lot No: 3
II.2.1) Title
Lot 3: Low Value ‘Non-invasive and Invasive Investigations’ and ‘Post Excavation Services’ (Contract Values >GBP 100 000)
II.2.2) Additional CPV code(s)
71351914
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland.
II.2.4) Description of the procurement
Non-invasive and invasive investigations
Archaeological investigation, of which may comprise:
(i) management of and co-ordination with, any other specialist sub-contractors appointed by the supplier, as required;
(ii) preparation of health and safety risk assessments and reports for all services to be carried out on each site of interest;
(iii) liaison and compliance with the directions of Transport Scotland, the relevant engineering consultant(s) and the relevant local authority archaeologist and, if required, with Historic Environment Scotland;
(iv) preparation and submission of progress reports (frequency to be agreed with the project management team and supplier);
(v) undertaking topographical/earthwork survey(s); geophysical survey(s); building survey(s); field walking survey(s); and/or metal detector survey(s) at each relevant site;
(vi) trial trenching by machine (or by hand where specified) and subsequent evaluation and hand excavation;
(vii) undertaking strip, map and sample at each relevant site;
(viii) undertaking archaeological excavation(s) at each relevant site;
(ix) undertaking palaeo-environmental assessment and/or analysis at each relevant site; and
(x) seeking all necessary permissions prior to any work being undertaken.
Post excavation services
Post excavation services, of which may comprise:
(i) undertaking of post–excavation assessment, analysis and reporting on the results of an archaeological investigation;
(ii) publication at a level of detail appropriate to the significance of the results is required as well as ensuring submission of a summary of the works undertaken to the Archaeology Scotland publication Discovery and Excavation Scotland;
(iii) dissemination of the results through deposition of an ordered archive at the RCAHMS (Royal Commission on the Ancient and Historical Monuments of Scotland), OASIS and the deposition of a detailed report at Transport Scotland and local authorities offices; and
(iv) liaison and compliance with the directions of Transport Scotland, their technical advisor and Historic Scotland.
II.2.14) Additional information
See section VI.3) for additional information.
II.3) Estimated date of publication of contract notice:
22/06/2020
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
To enable potential suppliers to better understand the scope of the framework agreement and the procurement process, such that a productive procurement competition can be achieved, a webinar/virtual industry information day is planned for 9 June 2020 at 14.00.
Should you wish to attend the webinar/ virtual industry information day, please confirm your attendance (and any additional attendees) via email to debra.macleod@transport.gov.scot no later than 17.00 on Friday 5 June 2020.
Further details of the event, and how to join the day, will be provided following your confirmation of attendance. As part of your email please provide a single point of contact for your organisation, including an email address. If you have any queries please contact Debra MacLeod.
Transport Scotland will manage this process in an open and transparent manner to maximise the possible benefits. Participation or non-participation at any event such as the webinar/virtual information day will not preclude suppliers or advantage/disadvantage any supplier's ability to participate in any future procurement activity.
Transport Scotland and the Scottish Ministers shall have no liability for any costs however incurred by those attending any such information days, attendance at subsequent meetings, or involvement in the procurement competition.
Direct or indirect canvassing of any Transport Scotland official concerning this requirement, or any attempt to procure information from any Transport Scotland official concerning this PIN outside of the formal process described in this document may result in the disqualification of the supplier from consideration of any future procurement activity.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=621724.
(SC Ref:621724)
VI.5) Date of dispatch of this notice
23/05/2020