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Prior Information Notice

Vehicle Telematics 2022

  • First published: 27 May 2022
  • Last modified: 27 May 2022

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-034078
Published by:
Glasgow City Council
Authority ID:
AA20167
Publication date:
27 May 2022
Deadline date:
-
Notice type:
Prior Information Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

As detailed in section ii.i.4 The output requirements for each system is detailed below.

Telematics Solution

Real-time vehicle locations

Real Time Vehicle Positioning

Details of Historic Journeys

Vehicle Activity Reports

Scheduled Report

Audit Log Report

Geo-fence Report

Location Reports

Utilisation Reports

Speeding Report

Vehicle Health Report

Activity Search

Snail Trail

Energy Consumption Reports

Collision Notification

Crash data

Tamper system reporting

Bespoke Report

Driver profiling

Harsh driving behaviour, including acceleration, braking and cornering

Speed offences

Idling – with ability to set parameters

Over revving

Rating of the driver Behaviour

Bespoke Report

Weighing System

Minimum Accuracy plus or minus 5 per cent of load

Audible in cab overload alarm

Visual in cab overload alarm

Packer plate cut off – on applicable vehicles

Real time load monitoring from a remote location

Ability to integrate with GCC’s chosen telematics system and other third-party tracking systems

Tamper proof – via pin or biometric identification

At the request of the council all data should have the capability of being reported through an API (Application Programming Interface), in line with the IT provider for the council.

At this stage GCC has not determined a procurement route and are currently exploring two options.

Option 1

Secure a single supplier to supply and fit all elements of the hardware and software. Ensuring full system integration and liability for the account management and warranty.

Option 2

Undertake a single procurement inclusive of lots for both elements where bidders can decide to either bid for one or both elements.

Lot 1 Telematics Hardware and Software Solution

Lot 2 Vehicle Weighing System Hardware and Software

The contract would specify the requirement for integration of both the software/ web based management portal therefore leaving the liability with the supplier to ensure this.

In the future GCC will also be looking to introduce camera systems to our fleet, with an additional requirement being that these too must have the ability for integration.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Contact person: Kara Gillen

Telephone: +44 7385392148

E-mail: Kara.Gillen@glasgow.gov.uk

NUTS: UKM82

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address


I.4) Type of the contracting authority

Regional or local agency/office

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Vehicle Telematics 2022

Reference number: GCC005597CPU

II.1.2) Main CPV code

32441300

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Glasgow City Council is looking to enter the market to procure SMART technology hardware and software solutions, inclusive of vehicle telematics, onboard weighing systems , both of which can be retrofitted onto our existing fleet. To ensure that all data captured from these systems is easily accessible, it is essential that each system has the ability for software integration via a real time web based portal. This portal shall create a single point of contact for all real time data relating to both systems and be capable of generating bespoke reporting to suit the Council’s requirements.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32441300

64226000

II.2.3) Place of performance

NUTS code:

UKM82

II.2.4) Description of the procurement

As detailed in section ii.i.4 The output requirements for each system is detailed below.

Telematics Solution

Real-time vehicle locations

Real Time Vehicle Positioning

Details of Historic Journeys

Vehicle Activity Reports

Scheduled Report

Audit Log Report

Geo-fence Report

Location Reports

Utilisation Reports

Speeding Report

Vehicle Health Report

Activity Search

Snail Trail

Energy Consumption Reports

Collision Notification

Crash data

Tamper system reporting

Bespoke Report

Driver profiling

Harsh driving behaviour, including acceleration, braking and cornering

Speed offences

Idling – with ability to set parameters

Over revving

Rating of the driver Behaviour

Bespoke Report

Weighing System

Minimum Accuracy plus or minus 5 per cent of load

Audible in cab overload alarm

Visual in cab overload alarm

Packer plate cut off – on applicable vehicles

Real time load monitoring from a remote location

Ability to integrate with GCC’s chosen telematics system and other third-party tracking systems

Tamper proof – via pin or biometric identification

At the request of the council all data should have the capability of being reported through an API (Application Programming Interface), in line with the IT provider for the council.

At this stage GCC has not determined a procurement route and are currently exploring two options.

Option 1

Secure a single supplier to supply and fit all elements of the hardware and software. Ensuring full system integration and liability for the account management and warranty.

Option 2

Undertake a single procurement inclusive of lots for both elements where bidders can decide to either bid for one or both elements.

Lot 1 Telematics Hardware and Software Solution

Lot 2 Vehicle Weighing System Hardware and Software

The contract would specify the requirement for integration of both the software/ web based management portal therefore leaving the liability with the supplier to ensure this.

In the future GCC will also be looking to introduce camera systems to our fleet, with an additional requirement being that these too must have the ability for integration.

II.3) Estimated date of publication of contract notice:

11/07/2022

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=694880.

(SC Ref:694880)

VI.5) Date of dispatch of this notice

26/05/2022

Coding

Commodity categories

ID Title Parent category
64226000 Telematics services Telecommunication services except telephone and data transmission services
32441300 Telematics system Telemetry equipment

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
Kara.Gillen@glasgow.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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