Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Education Authority NI
Ballee Road West
Ballymena
BT42 2HS
UK
Contact person: bob.hogan2ie.ey.com
E-mail: bob.hogan2@ie.ey.com
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
FAE-22-002 - Sports and Fitness equipment including Gym equipment maintenance
II.1.2) Main CPV code
37440000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Supply and Delivery of Sports and Fitness equipment. The maintenance of Gym equipment and Fitness Equipment. All goods and services are provided to Individual Educational Establishments within Northern Ireland (NI) for the period of 4 years. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA (the Client), including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to use the framework agreement and should have access, at any point, with the permission of the Authority. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI Libraries NI: https://www.librariesni.org.uk/Libraries/ EA Teachers’ and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE).
II.1.5) Estimated total value
Value excluding VAT:
8 670 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Fitness equipment
II.2.2) Additional CPV code(s)
51121000
37410000
37420000
37451000
37452000
37453000
37450000
37442500
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Supply and Delivery of Sports and Fitness equipment. The maintenance of Gym equipment and Fitness Equipment. All goods and services are provided to Individual Educational Establishments within Northern Ireland (NI) for the period of 4 years. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA (the Client), including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to use the framework agreement and should have access, at any point, with the permission of the Authority. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI Libraries NI: https://www.librariesni.org.uk/Libraries/ EA Teachers’ and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE).
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
3 835 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Sports Equipment
II.2.2) Additional CPV code(s)
51121000
37410000
37420000
37451000
37452000
37453000
37450000
37442500
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Supply and Delivery of Sports and Fitness equipment. The maintenance of Gym equipment and Fitness Equipment. All goods and services are provided to Individual Educational Establishments within Northern Ireland (NI) for the period of 4 years. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA (the Client), including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to use the framework agreement and should have access, at any point, with the permission of the Authority. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI Libraries NI: https://www.librariesni.org.uk/Libraries/ EA Teachers’ and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE).
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
3 835 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Gym Maintenance
II.2.2) Additional CPV code(s)
51121000
37410000
37420000
37451000
37452000
37453000
37450000
37442500
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Supply and Delivery of Sports and Fitness equipment. The maintenance of Gym equipment and Fitness Equipment. All goods and services are provided to Individual Educational Establishments within Northern Ireland (NI) for the period of 4 years. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA (the Client), including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to use the framework agreement and should have access, at any point, with the permission of the Authority. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI Libraries NI: https://www.librariesni.org.uk/Libraries/ EA Teachers’ and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE).
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 99
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/06/2022
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
26/09/2022
IV.2.7) Conditions for opening of tenders
Date:
28/06/2022
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Education Authority
Ballymena
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedure VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice
27/05/2022