CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Deep Cleaning of stations

2.2

Description of the goods or services required

The Contractor shall provide a comprehensive cleaning service to our stations to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. Our Stations and surrounding areas must always meet health, safety and environmental standards appropriate to its use. Please refer to appendices for further information on our Service Quality Regime (SQR).

The Services must be provided so as not to interrupt the routine of the Site and therefore shall be provided in accordance with the Site access times identified, unless otherwise agreed in writing with the Property / Project Manager.

The Contractor shall ensure that sufficient staff resources are available to attend the Site on each day that Services are required.

The Contractor shall ensure that any defects identified during cleaning duties are recorded via the communications procedure for corrective action unless remedial action has already been taken.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=97131.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers must be able to demonstrate:

• A scalable solution to manage peaks and troughs in the workload

• Previous experience in management of railway assets

• That you hold recognised accreditations for: Quality Management System (ISO9001:2015 or EFQM); Environmental Management System (ISO14001:2015); and Safety Management System (OHSAS 18001 / ISO 45001:2018) (scope all operations not just head office)

• Full RISQS accreditation and audit – to be considered, this accreditation must be in place by the deadline date for the return of the RFP response to KAO. (https://www.risqs.org)

• That you shall use reasonable endeavours to minimise the impact of waste through implementing a plan that deals with waste in the following descending order of priority:

o prevention of waste;

o minimisation of waste;

o re-use of waste;

o recycling of waste; and

o disposal of waste,

• That you will sign up to and comply with the Welsh Government’s Code of Practice for Ethical Employment in Supply Chains; and

• That you will comply with both the letter and the spirit of all relevant legislation, including but not limited to: objectives of the Environment (Wales) Act 2016, Active Travel (Wales) Act 2013 and Modern Slavery Act 2015.

• Adhere to Network Rail Group Standards. (https://www.rssb.co.uk/railway-group-standards)

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

ENQ0071

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:97131)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please refer to technical questions

5.2

Additional Documentation

5.3

Publication date of this notice