Summary
- OCID:
- ocds-h6vhtk-05e197
- Published by:
- South Wales Fire and Rescue Service
- Authority ID:
- AA0360
- Publication date:
- 14 November 2025
- Deadline date:
- 12 December 2025
- Notice type:
- UK4
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
This invitation to Tender (ITT) has been issued by the Contracting Authority who are seeking to award a below-threshold contract for the provision of Catering at South Wales Fire and Rescue Service Headquarters.The aim of this process is to select a company to provide a facility offering refreshments to staff and visitors in the canteen area and also hospitality associated with meetings, conferences and training events.The canteen will serve as a social anchor point for staff. In addition to providing meals and refreshments, it will also function as a neutral, inclusive space that fosters informal interaction, cross-team collaboration, and cultural cohesion supporting the wellbeing of South Wales FRS staff.
Full notice text
Scope
Procurement reference
SWT038
Procurement description
This invitation to Tender (ITT) has been issued by the Contracting Authority who are seeking to award a below-threshold contract for the provision of Catering at South Wales Fire and Rescue Service Headquarters.
The aim of this process is to select a company to provide a facility offering refreshments to staff and visitors in the canteen area and also hospitality associated with meetings, conferences and training events.
The canteen will serve as a social anchor point for staff. In addition to providing meals and refreshments, it will also function as a neutral, inclusive space that fosters informal interaction, cross-team collaboration, and cultural cohesion supporting the wellbeing of South Wales FRS staff.
Total value (estimated, excluding VAT)
150000 GBP to 150000GBP
Contract dates (estimated)
31 March 2026, 00:00AM to 30 March 2027, 23:59PM
Extension end date (if all the extensions are used): 30 March 2029
Contracting authority
South Wales Fire and Rescue Service
Identification register:
Address 1: South Wales Fire and Rescue Service Headquarters
Town/City: Llantrisant
Postcode: CF72 8LX
Country: United Kingdom
Website: https://www.southwales-fire.gov.uk
Public Procurement Organisation Number: PQMW-9436-MMYZ
Contact name: Lee Bunkham
Email: L-Bunkham@southwales-fire.gov.uk
Telephone: 01443 232000
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Below threshold - open competition
Is the total value above threshold?
Below threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 55520000 - Catering services
Lot value (estimated)
150000 GBP Excluding VAT
180000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
31 March 2026, 00:00AM
Contract end date (estimated)
30 March 2027, 23:59PM
Extension end date (estimated)
30 March 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Options to extend annually for an additional two years following expiry of initial contract period
Participation
Conditions of participation
All conditions of participation are outlined in the tender pack
Award criteria
Weighting description
Quality
Type: quality
Name
Quality
Description
Quality of Service provision
Type: price
Name
Price
Description
Subsidy Required
Type: quality
Name
Social Value
Description
Social Value Considerations
Submission
Tender submission deadline
12 December 2025, 12:00PM
Enquiry deadline
03 December 2025, 17:00PM
Submission address and any special instructions
https://www.sell2wales.gov.wales
May tenders be submitted electronically?
Yes
Documents
Document type
Bidding documents
Document type
Bidding documents
Document type
Bidding documents
Description
Appendix 1 - Canteen Area
Document type
Bidding documents
Description
Appendix 2 - Canteen Images
Document type
Bidding documents
Description
Appendix 3 - Staff Attendance
Document type
Bidding documents
Description
Appendix 4 - Business Continuity
Document type
Bidding documents
Description
Appendix 5 - Terms and Conditions
Coding
Commodity categories
| ID |
Title
|
Parent category
|
|
There are no commodity categories for this notice.
|
Delivery locations
| ID |
Description
|
| 1015 |
Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf) |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a
Postbox
The awarding buyer has indicated that it will accept electronic responses to
this notice via the Tender Submission Postbox facility.
Submit your tender response electronically in a secure environment.
To create an electronic response please click the "Add to my interest list" button at the top of the page.
For more information on the Postbox Facility please refer to the user guide:
Additional documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
doc668.50 KB
This file may not be accessible.
doc647.50 KB
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doc675.00 KB
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docx3.88 MB
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xlsx11.30 KB
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docx207.23 KB
This file may not be accessible.
doc296.50 KB
This file may not be accessible.
Replaced documents
There are no previous versions of these documents.