CLAIRE WALES TEXTILES & MEDIA MATERIALS REUSE & RECYCLING 2026 FRAMEWORK AGREEMENT (MTCBC/CLAIRE/TMR02)

Procurement reference

itt_120986

Procurement description

Merthyr Tydfil County Borough Council is acting as Lead Authority (Contracting Authority) on this collaborative procurement on behalf of the CLAIRE (Wales) group of Councils and is seeking tenders for the collection of textile and media materials from Household Waste Recycling Centres (HWRC), Bring sites and kerbside for reuse and recycling.

The tender will seek to put in place a Framework Agreement where participating CLAIRE (Wales) members will be able to create and award individual Call-Off Contracts with successful tenderer(s) for the Services described in the Specification.

This will be an income arrangement whereby the successful tenderer(s) will pay tonnage rates based on the indexes stated in the tender documents for materials collected.

The material types and collection methods have been divided into 5 Lots and further details concerning Lotting can be found in the tender documents.

There will be one tenderer awarded per Lot.

The successful tenderer in each Lot will cater for all CLAIRE (Wales) members requirements.

To draw the tenderers attention at the earliest opportunity, the incumbent contractor has indicated TUPE will apply. TUPE information will be provided to tenderers during the tender process.

Main category

Services

Delivery regions

• UKL17 - Bridgend and Neath Port Talbot
• UKL15 - Central Valleys
• UKL16 - Gwent Valleys
• UKL14 - South West Wales
• UKL18 - Swansea
• UKL22 - Cardiff and Vale of Glamorgan
• UKL21 - Monmouthshire and Newport
• UKL24 - Powys
• UKL23 - Flintshire and Wrexham
• UKL12 - Gwynedd
• UKL13 - Conwy and Denbighshire

Total value (estimated, excluding VAT)

1400000 GBP to 3480000GBP

Contract dates (estimated)

06 March 2026, 00:00AM to 05 March 2029, 23:59PM

Extension end date (if all the extensions are used): 05 March 2030

Is a framework being established?

Yes

Merthyr Tydfil County Borough Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Percentage fee charged to suppliers

0%

Maximum number of suppliers

5

Award method when using the framework

Without reopening competition

Contracting authority locations

• UKL2
• UKL1

Contracting authorities that may use the framework

1. Blaenau Gwent County Borough Council

2. Bridgend County Borough Council

3. Cardiff City Council

4. Caerphilly County Borough Council

5. Carmarthenshire County Council

6. Ceredigion County Council

7. Merthyr Tydfil County Borough Council

8. Monmouthshire County Council

9. Newport City Council

10. Pembrokeshire County Council

11. Powys County Council

12. Rhondda Cynon Taf County Borough Council

13. Swansea Council

14. Torfaen County Borough Council

15. Vale of Glamorgan Council

In addition, the Framework Agreement will allow for any of the following Councils to utilise the contract, should they become a member of CLAIRE Wales Group during the contract term:

16. Conwy County Borough Council

17. Denbighshire County Council

18. Flintshire County Council

19. Gwynedd County Council

Framework operation description

The framework shall be a fixed price until the first price review date. WRAP Materials Pricing Report will be used in the formula during price reviews. Further details are included in the tender documents.

Contracts will be put in place via the Call-Off process stated in the tender documents and on an individual participating authority basis.

Description

Textile materials from household waste recycling centres (HWRCs) and bring sites as detailed in the tender documents.

CPV classifications

• 90514000 - Refuse recycling services

Delivery regions

• UKL17 - Bridgend and Neath Port Talbot
• UKL15 - Central Valleys
• UKL16 - Gwent Valleys
• UKL14 - South West Wales
• UKL18 - Swansea
• UKL22 - Cardiff and Vale of Glamorgan
• UKL21 - Monmouthshire and Newport
• UKL24 - Powys
• UKL23 - Flintshire and Wrexham
• UKL12 - Gwynedd
• UKL13 - Conwy and Denbighshire

Lot value (estimated)

1400000 GBP Excluding VAT

1680000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

06 March 2026, 00:00AM

Contract end date (estimated)

05 March 2029, 23:59PM

Extension end date (estimated)

05 March 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

As detailed in the tender documents

Maximum number of lots a supplier can bid for

4

Maximum number of lots a supplier can be awarded

4

Description of how multiple lots may be awarded

Each Lot will be evaluated in isolation. This could result in a single tenderer being successful in all Lots, a number of tenderers being successful across the Lots or each Lot having a different successful tenderer.

Award criteria

Description

Media materials from HWRCs and bring sites as detailed in the tender documents

CPV classifications

• 90514000 - Refuse recycling services

Delivery regions

• UKL17 - Bridgend and Neath Port Talbot
• UKL15 - Central Valleys
• UKL16 - Gwent Valleys
• UKL14 - South West Wales
• UKL18 - Swansea
• UKL22 - Cardiff and Vale of Glamorgan
• UKL21 - Monmouthshire and Newport
• UKL24 - Powys
• UKL23 - Flintshire and Wrexham
• UKL12 - Gwynedd
• UKL13 - Conwy and Denbighshire

Lot value (estimated)

200000 GBP Excluding VAT

239999 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

06 March 2026, 00:00AM

Contract end date (estimated)

05 March 2029, 23:59PM

Extension end date (estimated)

05 March 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

As detailed in the tender documents

Maximum number of lots a supplier can bid for

4

Maximum number of lots a supplier can be awarded

4

Description of how multiple lots may be awarded

Each Lot will be evaluated in isolation. This could result in a single tenderer being successful in all Lots, a number of tenderers being successful across the Lots or each Lot having a different successful tenderer.

Award criteria

Description

Textile materials from kerbside collections as detailed in the tender documents

CPV classifications

• 90514000 - Refuse recycling services

Delivery regions

• UKL17 - Bridgend and Neath Port Talbot
• UKL15 - Central Valleys
• UKL16 - Gwent Valleys
• UKL14 - South West Wales
• UKL18 - Swansea
• UKL22 - Cardiff and Vale of Glamorgan
• UKL21 - Monmouthshire and Newport
• UKL24 - Powys
• UKL23 - Flintshire and Wrexham
• UKL12 - Gwynedd
• UKL13 - Conwy and Denbighshire

Lot value (estimated)

200000 GBP Excluding VAT

240000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

06 March 2026, 00:00AM

Contract end date (estimated)

05 March 2029, 23:59PM

Extension end date (estimated)

05 March 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Textile materials from kerbside collections

Maximum number of lots a supplier can bid for

4

Maximum number of lots a supplier can be awarded

4

Description of how multiple lots may be awarded

Each Lot will be evaluated in isolation. This could result in a single tenderer being successful in all Lots, a number of tenderers being successful across the Lots or each Lot having a different successful tenderer.

Award criteria

Description

Textile materials from HWRCs and bring sites AND Textile materials from kerbside collections as detailed in the tender documents

CPV classifications

• 90514000 - Refuse recycling services

Delivery regions

• UKL17 - Bridgend and Neath Port Talbot
• UKL15 - Central Valleys
• UKL16 - Gwent Valleys
• UKL14 - South West Wales
• UKL18 - Swansea
• UKL22 - Cardiff and Vale of Glamorgan
• UKL21 - Monmouthshire and Newport
• UKL24 - Powys
• UKL23 - Flintshire and Wrexham
• UKL12 - Gwynedd
• UKL13 - Conwy and Denbighshire

Lot value (estimated)

1400000 GBP Excluding VAT

1680000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

06 March 2026, 00:00AM

Contract end date (estimated)

05 March 2029, 23:59PM

Extension end date (estimated)

05 March 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

As detailed in the tender documents

Maximum number of lots a supplier can bid for

4

Maximum number of lots a supplier can be awarded

4

Description of how multiple lots may be awarded

Each Lot will be evaluated in isolation. This could result in a single tenderer being successful in all Lots, a number of tenderers being successful across the Lots or each Lot having a different successful tenderer.

Award criteria

Description

Duvets and Pillows from HWRCs and bring sites as detailed in the tender documents

CPV classifications

• 90514000 - Refuse recycling services

Delivery regions

• UKL17 - Bridgend and Neath Port Talbot
• UKL15 - Central Valleys
• UKL16 - Gwent Valleys
• UKL14 - South West Wales
• UKL18 - Swansea
• UKL22 - Cardiff and Vale of Glamorgan
• UKL21 - Monmouthshire and Newport
• UKL24 - Powys
• UKL23 - Flintshire and Wrexham
• UKL12 - Gwynedd
• UKL13 - Conwy and Denbighshire

Lot value (estimated)

280000 GBP Excluding VAT

336000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

06 March 2026, 00:00AM

Contract end date (estimated)

05 March 2029, 23:59PM

Extension end date (estimated)

05 March 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

As detailed in the tender documents

Maximum number of lots a supplier can bid for

4

Maximum number of lots a supplier can be awarded

4

Description of how multiple lots may be awarded

Each Lot will be evaluated in isolation. This could result in a single tenderer being successful in all Lots, a number of tenderers being successful across the Lots or each Lot having a different successful tenderer.

Award criteria

Award criteria

Tender submission deadline

15 December 2025, 12:00PM

Enquiry deadline

08 December 2025, 17:00PM

Date of award of contract

20 January 2026, 23:59PM

Submission address and any special instructions

https://etenderwales.ukp.app.jaggaer.com/

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English