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UK4

Development of a new Sport Wales Website

  • First published: 14 November 2025
  • Last modified: 14 November 2025
  • Version: 1
  • Record interest

     

  • This file may not be fully accessible.

  •  

Contents

Summary

OCID:
ocds-h6vhtk-05e1d8
Published by:
Sport Wales
Authority ID:
AA0412
Publication date:
14 November 2025
Deadline date:
07 January 2026
Notice type:
UK4
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Sport Wales is seeking the development and delivery of a modern, dynamic, bilingual corporate website that inspires users, reflects the organisation’s brand and values, and meets the highest standards of accessibility, usability, and security. The new website will be built using an open-source Content Management System (CMS), with the supplier responsible for configuring and developing all templates, components, and content structures required to deliver the final site. The supplier’s role is to bring our existing work and designs to life through high-quality front-end development, robust CMS configuration, and a seamless bilingual content experience that works flawlessly across all devices and screen sizes.

Full notice text

Scope

Procurement description

Sport Wales is seeking the development and delivery of a modern, dynamic, bilingual corporate website that inspires users, reflects the organisation’s brand and values, and meets the highest standards of accessibility, usability, and security. The new website will be built using an open-source Content Management System (CMS), with the supplier responsible for configuring and developing all templates, components, and content structures required to deliver the final site. The supplier’s role is to bring our existing work and designs to life through high-quality front-end development, robust CMS configuration, and a seamless bilingual content experience that works flawlessly across all devices and screen sizes.

Main category

Services

Delivery regions

  • UKL - Wales

Total value (estimated, excluding VAT)

160000 GBP to 160000GBP

Contract dates (estimated)

26 January 2026, 00:00AM to 26 January 2029, 23:59PM

Extension end date (if all the extensions are used): 25 January 2030

Contracting authority

Sport Wales

Identification register:

  • GB-CHC

Address 1: Sport Wales National Centre

Town/City: Cardiff

Postcode: CF11 9SW

Country: United Kingdom

Website: https://www.sport.wales

Charity Commission (England and Wales): 524477

Contact name: Paul Batcup

Email: paul.batcup@sport.wales

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 48000000 - Software package and information systems
  • 72000000 - IT services: consulting, software development, Internet and support

Delivery regions

  • UKL - Wales

Lot value (estimated)

160000 GBP Excluding VAT

192000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

26 January 2026, 00:00AM

Contract end date (estimated)

26 January 2029, 23:59PM

Extension end date (estimated)

25 January 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

This is a further year option to extend, which can be exercised within the remaining 3-months of the initial contract. The option to extend will be exercised at Sport Wales’ discretion based on satisfactory performance by the Supplier and will be fully agreed upon between Sport Wales and Supplier for extension.

Participation

Conditions of participation

The website must:

• Deliver a clean, modern, and inspiring visual experience, reflecting Sport Wales’s brand and the breadth and value of sport across Wales.

• Provide a fully bilingual (Welsh and English) experience, giving both languages equal prominence in navigation, structure, and content.

• Be mobile-first and responsive, optimised for accessibility and performance on all devices.

• Achieve WCAG 2.2 AA compliance, ensuring the site is inclusive and usable by everyone, including those using assistive technologies.

• Be intuitive and user-friendly, allowing visitors to easily find information, access services, and understand Sport Wales’s purpose and priorities.

• Incorporate a powerful bilingual search and clear navigation system to support fast content discovery.

• Be secure, scalable, and future-proof, using a UK-based ISO 27001 certified hosting environment and supporting easy transfer (“lift and shift”) to alternative hosting providers if required.

• Support integration with key digital tools such as analytics and email marketing systems.

• Include a user-friendly CMS with WYSIWYG editing, approval workflows, and structured templates, enabling Sport Wales staff to manage bilingual content efficiently.

• Be fully built and hosted within the UK to mitigate extraterritorial data transfers and ensure governance is aligned to UK standards

Award criteria

Type: quality

Name

Functional and Branding & Design

Description

The assessment will consider how well the proposed system meets the specified requirements and supports the organisation’s objectives.

Weighting: 40.00

Weighting type: percentageExact

Type: quality

Name

Technical and Supplier & Team

Description

The assessment will evaluate the robustness, compatibility, and future sustainability of the proposed system.

Weighting: 40.00

Weighting type: percentageExact

Type: cost

Name

Commercial

Description

The commercial assessment will focus on overall value for money.

The commercial component will account for 20% of the overall evaluation score, ensuring cost is a significant but not overriding factor in the selection process.

Weighting: 20.00

Weighting type: percentageExact

Submission

Tender submission deadline

07 January 2026, 12:00PM

Enquiry deadline

19 December 2025, 12:00PM

Submission address and any special instructions

https://www.sell2wales.gov.wales

May tenders be submitted electronically?

Yes

Documents

ID

L-1

Document type

Bidding documents

Description

Tender Document - Welsh

ID

L-2

Document type

Bidding documents

Description

Tender Document - English

ID

L-3

Document type

Bidding documents

Description

Design and Brand Requirements Response Template - WELSH

ID

L-4

Document type

Bidding documents

Description

Design and Brand Requirements Response Template - ENGLISH

ID

L-5

Document type

Bidding documents

Description

Supplier and Team Requirements Response Template - WELSH

ID

L-6

Document type

Bidding documents

Description

Supplier and Team Requirements Response Template - ENGLISH

ID

L-7

Document type

Bidding documents

Description

Website Functional Requirements Response Template - WELSH

ID

L-8

Document type

Bidding documents

Description

Website Functional Requirements Response Template - ENGLISH

ID

L-9

Document type

Bidding documents

Description

User Research Presentation

ID

L-11

Document type

Bidding documents

Description

UR & UI Support Report

ID

L-16

Document type

Bidding documents

Description

Commercial Response Template - WELSH

ID

L-17

Document type

Bidding documents

Description

Commercial Response Template - ENGLISH

ID

L-18

Document type

Bidding documents

Description

Website Technical Requirements Response Template - WELSH

ID

L-19

Document type

Bidding documents

Description

Website Technical Requirements Response Template - ENGLISH

Coding

Commodity categories

ID Title Parent category
There are no commodity categories for this notice.

Delivery locations

ID Description
100 UK - All

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

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Replaced documents

There are no previous versions of these documents.


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