CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Newport South Wales

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Secretary of State for the Department for Culture Media and Sport (DCMS) has launched a Super Connected Cities Programme to improve Broadband provisions and to provide contiguous wireless coverage in Cities within the UK. Newport has been nominated as a Super Connected City in the Wave Two roll out.

The Super Connected Cities Programme aims to stimulate local economies, improve employment and to provide easy internet access to all aspects of society.

Newport Council is seeking Tender Submissions from suitably experienced organisations for the provision and supply of Wireless services. Subject to the successful completion of the procurement process, the Council intend to award a contract for the provision of wi-fi services on Public Transport to the successful supplier.

The Council has 2 other project in progression for free wi-fi services:

- Street wi-fi service - free public wi-fi to high footfall areas in Newport City Centre

- Public Buildings wi-fi service – free public wi-fi across Council owned buildings throughout the City

The provision of a free wi-fi service across public transport, commencing with public bus services, will complement these wireless offerings in the City. It is an aspiration of the Council that free public wi-fi is accessible to all. This element of Newport’s Super Connected Cities Programme brings Newport even closer to achieving this aspiration.

Aims of the Public Transport Wi-Fi Project

The aims of this project are:

To provide an ‘always on’ free public wi-fi to buses which falls within the scope of this procurement.

The invitation to negotiate is to identify options available that will deliver the desired outcome such as a fully managed service or voucher scheme.

NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code PQQ_31651 within the appropriate area.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

N/A

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

N/A

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

The procurement process is split into the completion and evaluation of two sections, namely:

1) Minimum Threshold Questions and

2) Proposed Solution.

The Minimum Threshold Questions will assess the suitability and capability to deliver the service and will be focused on the suppliers’ current standing and past performance. The Council will evaluate each of the suppliers’ ability to meet the minimum selection criteria identified in the scoring guide, such as Supplier Acceptability, Management, Equal Opportunities, Sustainability, Health and Safety practices, insurance details etc. These sections will be pass or fail. The Economic / Financial Standing section will check whether the supplier is in a sound financial position to participate in this procurement. This will be scored and evaluated.

A submission which does not pass the Minimum Threshold Stage, will not proceed to the evaluation stage of the Tender (with the result that the Proposed Solution will not be evaluated) . All submissions which do pass the initial Minimum Threshold Stage, will be evaluated in respect of the Proposed Solution which the submission contains.

The Proposed Solution will set out the suppliers’ proposal in respect of the delivery of the product and service. Key aspects of the Proposed Solution include:

Technical Proposal

Project Delivery and Management

Coverage

Account Management and Service levels

Pricing

Suppliers must note that failure to answer a relevant question or to fail to provide any of the required information, will result in that question being scored zero or a fail in the case of pass/fail questions and the supplier will be eliminated.

The Council will seek clarifications in respect of bid submissions where it considers it appropriate.

The Council reserves the right to negotiate with suppliers to ensure that a solution which is affordable, provides best value for money and achieves the objectives of the project is delivered. If the Council undertakes negotiations it will commence negotiation with the bidders who ranked highest in the initial evaluation of the Proposed Solutions (or number of valid bids capable of acceptance) and may ask those bidders to submit final Proposed Solutions following such negotiations which will be evaluated in the same way and using the same criteria.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Please see 'Invitation to Negotiate' documents within etenderwales.

(WA Ref:17097)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice