Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Oxfordshire County Council
County Hall, New Road
Oxford
OX1 1ND
UK
Contact person: Martin Hall
Telephone: +44 7889164706
E-mail: martin.hall@oxfordshire.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: http://www.oxfordshire.gov.uk
Address of the buyer profile: http://https://sebp.due-north.com/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Libraries Management System.
Reference number: CPU1825
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of a replacement Libraries Management System (LMS) which:
will underpin all aspects of the book lending and Audio/Visual (AV) hire service: from ordering, receipting and invoicing, through cataloguing and stock management, to all aspects of the lending operation, including financial transactions;
will offer a public-facing mobile and web interface for customers to join the library, view the catalogue and reserve and renew items in their accounts;
will need to interface with Bibliotheca's SmartServe kiosks and their Open+™ solution, the Solusapp and provide authentication for eBook and eAudio services;
will need to provide data extracts for Collection HQ.
The LMS must provide an interface to a booking system for Public Access PCs and a hosted central printing service.
The system must have the capability to offer different levels of access for users, and interface with the Council's systems.
The LMS is expected to be hosted by the successful supplier.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
203 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Oxfordshire.
II.2.4) Description of the procurement
Provision of a replacement Libraries Management System (LMS) which:
will underpin all aspects of the book lending and Audio/Visual (AV) hire service: from ordering, receipting and invoicing, through cataloguing and stock management, to all aspects of the lending operation, including financial transactions;
will offer a public-facing mobile and web interface for customers to join the library, view the catalogue and reserve and renew items in their accounts;
will need to interface with Bibliotheca's SmartServe kiosks and their Open+™ solution, the Solusapp and provide authentication for eBook and eAudio services;
will need to provide data extracts for Collection HQ.
The LMS must provide an interface to a booking system for Public Access PCs and a hosted central printing service.
The system must have the capability to offer different levels of access for users, and interface with the Council's systems.
The LMS is expected to be hosted by the successful supplier.
II.2.5) Award criteria
Quality criterion: Compliance with Specification
/ Weighting: 55 %
Quality criterion: Approach to delivery and service
/ Weighting: 20 %
Quality criterion: Commercial terms and conditions
/ Weighting: 10
Quality criterion: Implementation/Project Management
/ Weighting: 15 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for up to 3 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 069-131316
Section V: Award of contract
Contract No: CPU1825
Title: Libraries Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/10/2017
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Axiell Limited
1607548
Witan Gate House, 500-600 Witan Gate West
Milton Keynes
MK9 1SH
UK
Telephone: +44 1159008000
E-mail: sales.admin@axiell.co.uk
NUTS: UKJ13
Internet address(es)
URL: www.axiell.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 203 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Oxfordshire County Copuncil
New Road
Oxford
OX1 1ND
UK
E-mail: simon.walkden@oxfordshire.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Oxfordshire incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.
VI.5) Date of dispatch of this notice
18/10/2017