Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Sport Wales
Sophia Gardens
Cardiff
CF11 9SW
UK
Telephone: +44 2920338236
E-mail: rachel.davies@sport.wales
NUTS: UKL12
Internet address(es)
Main address: http://sport.wales/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0259
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/cardiffmet/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/cardiffmet/aspx/Home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/cardiffmet/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services at the National Outdoor Centre, Plas Menai
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The Sport Wales National Outdoor Centre, Plas Menai is situated on the banks of the Menai Straits, three miles east of Caernarfon.
Sport Wales’s current contract for the provision of cleaning services at Plas Menai expires on 31st of March 2018 and they are therefore looking to tender and appoint a Contractor for this requirement for a new contract commencing 1st April 2018.
The contract will be for a three year period, with an option to extend for a further period of up to twenty four months.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911300
90900000
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
National Outdoor Centre, Plas Menai, Llanfairisgaer, Caernarfon, Gwynedd, LL55 1UE.
II.2.4) Description of the procurement
The Sport Wales National Outdoor Centre, Plas Menai is situated on the banks of the Menai Straits, three miles east of Caernarfon. It was opened in 1983.
The centre occupies a 7 acre site and has a number of facilities on site that include a 17m swimming pool, fitness room, mountain biking skills track, high and low ropes courses, climbing wall, numerous lecture rooms and ancillary facilities.
The centre also has accommodation for 142 guests, this is split between centre based bedrooms and dormitory style houses. The site also has instructor accommodation and has 5 houses that are occupied throughout the year.
The Centre has been delivering activities since it was opened in 1983 and delivers over 20,000 student activity days annually, as well as hosting and supporting several National Governing Bodies for Sport who use the centre as their office and training bases. RYA Cymru Wales, Disability Sport Wales, Cricket Wales, Welsh Football Trust, Welsh Hockey all have staff based at the centre.
Sport Wales’s current contract for the provision of cleaning services at Plas Menai expires on 31st of March 2018 and we are looking to tender and appoint a Contractor for this requirement for a new contract commencing 1st April 2018.
The Centre recognises the need to provide clean and hygienic environment for all its staff, residents and visitors. The current Cleaning Team at the Centre are committed to this aim and provide a high standard of cleanliness to all users of Centre facilities.
Plas Menai hosts over 20,000 participation experiences a year and requires exceptional levels of cleanliness to support these residential and non-residential experiences. The Centre is looking for an experienced Cleaning Contractor who can provide exceptional levels of cleanliness to meet customer requirements. The Contractor will need to demonstrate their ability in a range of cleaning areas from residential accommodation, sports facilities, meeting rooms to offices, changing rooms and toilets.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
Option to extend annually up to a maximum of two further years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/12/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
01/12/2017
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Sport Wales has a business relationship with Cardiff Metropolitan University, which includes the University supporting Sport Wales in its procurement activity. This tender process is managed by Cardiff Metropolitan University on behalf of Sport Wales.
The tender is being conducted electronically via the Cardiff Metropolitan University e-tender site.
All bidders will need to be registered on this site to access the tender documents and submit completed tender submissions. When registering on this site, we strongly recommend that you use a generic email address (such as ‘sales@’ or ‘contact@’) rather than an individual’s email address. This is to help ensure that any and all communication between you and the University is not delayed or mis-directed if the person whose email address is used is away from the workplace for any extended period of time such as leave or sickness.
This e-tender site can be found at: https://in-tendhost.co.uk/cardiffmet/aspx/Home
This e-tender site is hosted by In-Tend. Should you have any queries with the operation of the e-tender site itself, In-Tend operate a helpline, which is available Mon-Fri 8am-6pm. The contact details are as follows:
Tel: 0845 557 8079
Email: support@in-tend.com
In the event of any queries regarding the tender please utilise the messaging portal available on the e-tool to contact us. Your query will be dealt with promptly.
As this process is an electronic tender please upload your response directly to the e-tender site. Your response should address each aspect within the response requirements table and should be fully and clearly detailed. Please do not upload an attachment as a direct response to any question i.e. do not answer the question with a statement that says “please see attached document”. Please utilise the space provided on the document. Where it is clearly not possible to answer the question fully in the space provided please continue your answer as an attachment. Clearly mark the question number as part of the file name for the document.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=72416.
(WA Ref:72416)
VI.4) Procedures for review
VI.4.1) Review body
Sport Wales
Sophia Gardens
Cardiff
CF11 9SW
UK
Telephone: +44 2920417310
Internet address(es)
URL: http://sport.wales/
VI.5) Date of dispatch of this notice
27/10/2017