Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
UK
Contact person: Judith Sheppard
Telephone: +44 1656642584
E-mail: judith.sheppard@bridgend.gov.uk
NUTS: UKL17
Internet address(es)
Main address: http://www.bridgend.gov.uk/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Grass and Hedge Cutting Services
Reference number: B563
II.1.2) Main CPV code
77300000
II.1.3) Type of contract
Services
II.1.4) Short description
This is an Invitation to Tender for the Provision of Grass and Hedge Cutting Services to Bridgend County Borough Council (Bridgend CBC).
II.1.5) Estimated total value
Value excluding VAT:
1 390 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314100
77310000
77300000
77342000
77340000
II.2.3) Place of performance
NUTS code:
UKL17
Main site or place of performance:
Bridgend County Borough Council, Bridgend.
II.2.4) Description of the procurement
This is an Invitation to Tender for the Provision of Grass and Hedge Cutting Services to Bridgend County Borough Council (Bridgend CBC).
Bridgend County Borough Council invite tenders for grass cutting in open spaces and highway verge & embankment areas, single swathe cutting and hedge cutting covered by the contract for a period from April 2019 to March 2023 (inclusive) with an option to extend the contract to March 2024, should the Employer so wish as identified in the Authority's Specification of Requirements.
See Tender Documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery
/ Weighting: 11%
Quality criterion: Quality of Service
/ Weighting: 11%
Quality criterion: Complaints
/ Weighting: 3%
Quality criterion: Plant & Equipment Schedule
/ Weighting: 5%
Cost criterion: Price
/ Weighting: 70%
II.2.6) Estimated value
Value excluding VAT:
1 390 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
With options to extend the Contract as required by the Authority for a further period of up to 12-months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority reserves the right for additional works or reductions in works as a result of its modification programme and as it sees fit during the course of the contract and will expect the contractor to carry out Grass and Hedge Cutting in line with the Bill of Quantities / Pricing Schedule generated from this Tender exercise.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See Tender Documents
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See Tender Documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See Tender Documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/11/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
05/11/2018
Local time: 13:00
Place:
Estimated Date and Time: Bridgend County Borough Council, Civic Offices, Angel Street, Bridgend. CF31 4WB.
Information about authorised persons and opening procedure:
Mayor / Deputy Mayor and members of Cabinet Services and Corporate Procurement Teams.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Probably yes. The requirement is a service delivered by the Authority.
Potentially, the re-tender date could either be: 31/03/2023, or 31/03/2024(if all options to extend are taken).
VI.3) Additional information
The Authority will observe the mandatory Ten (10) day Standstill period prior to the Award of any Contract.
The Award Criteria (II.2.5) is not listed in order of importance or value.
See Tender Documents.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=85529
(WA Ref:85529)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
UK
Telephone: +44 1656664529
VI.5) Date of dispatch of this notice
28/09/2018