Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Torbay Council
Torbay Council Town Hall, Castle Circus
Torquay
TQ1 3DR
UK
Contact person: Miss Tracey Field
Telephone: +44 1803208391
E-mail: tracey.field@torbay.gov.uk
NUTS: UKK42
Internet address(es)
Main address: http://www.torbay.gov.uk/
Address of the buyer profile: http://www.torbay.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Intention to Negotiate — Torbay 0-19 Integrated Service
Reference number: DN370085
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Torbay Council undertook a tender process to identify a provider to deliver a new integrated service for 0-19 years old, with a commencement date of 1.4.2019. The tender process did not result in the award of a contract. In order to achieve the contract start date of 1.4.2019 Torbay Council is intending to enter into negotiations with the 3 organisations who are currently providing the services which may result in the award of a contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
31 359 317.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKK42
Main site or place of performance:
Torbay local authority boundary area.
II.2.4) Description of the procurement
Torbay Council has reviewed how some of our services for children, young people and families are delivered. We want to help build the capability and capacity of children, young people, parents and the community to support themselves and others. For outcomes to change and improve a transformational way of working needs to be implemented. Current services for the 0 to 19 population are delivered as separate services causing duplication, missed opportunities, unnecessary handovers and confusion in the population on where to go to for children’s early years support. To achieve improved outcomes the culture of commissioning and service delivery needs to radically shift to one of integrated outcomes focused delivery and this contract indicates a start of that journey. We want a future system that is based on the strengths within individuals, families and communities and works to build upon these rather than focussing solely on deficits. The current contracts expire on 31.3.2019 and the new service has to commence on 1.4.2019. In addition there is a need to deliver savings from 1.4.2019 onwards against the current cost of providing these services, so any delay in commencing the new service will result in reduction in the level of savings that can be delivered.
II.2.11) Information about options
Options:
Yes
Description of options:
Initial contract term 5 years, with an option to extend for up to 4 further years, in blocks of 2 year extensions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation:
Torbay Council ran an open tender process to appoint a supplier do deliver the Service, see OJEU Contract Notice 2018/S 094-213500 and Contract Award Notice 2018/S 187-423121. Of the 2 bids received one was non-compliant as it did not meet the stated requirements in relation to budget and the other was evaluated, but was not capable of meeting the minimum requirements set out in the tender documents, without substantial changes. The Council was therefore unable to award a contract. The new service needs to be in place for 1.4.2019, in order to meet timescales for the end of current arrangements and also to deliver the level of financial saving required for both the 2019 financial year and duration of the contract. There are currently 3 separate organisations delivering the services that will be integrated under this contract, the Council is intending to enter into negotiations with these suppliers with a view to awarding a contract should the negotiations be successful. If negotiations prove unsuccessful the Council will be required to undertake a procurement process, which will result in a delay to the start of the contract and impact on the value of the contract and savings achievable. The Council does not intend to alter the scope of the service or its minimum requirements. The contract duration will remain as set out in the original tender on the basis that it will take time to transition to the model of delivery and time will be needed to embed the model before the contract can be retendered. To better facilitate the implementation of the new model the Council is likely to consider an increase to the budget. It is not expected that any increase will exceed 10 % of the original budget and any increase may be smoothed over the initial contract term. The original budget included a capital allowance of 300 000 GBP which may be removed in the event that a lower than anticipated level of saving is proposed for Year 1. Article 32 of Directive 2014/24/EU allows for a contracting authority to award a contract following a negotiated procedure without prior publication where no suitable tenders are received.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 187-423121
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
09/10/2018
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Torbay and South Devon NHS Foundation Trust
Torquay
UK
NUTS: UKK42
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Action for Children Services Ltd
Watford
UK
NUTS: UKH2
The contractor is an SME:
No
V.2.3) Name and address of the contractor
The Children's Society (Services) Ltd
London
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
31 359 317.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Torbay Council
Torquay
UK
VI.5) Date of dispatch of this notice
12/10/2018