CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Pontardawe Arts Centre Cinema Project - Multi-Disciplinary Consultancy Team

2.2

Description of the goods or services required

Neath Port Talbot County Borough Council wishes to appoint a Lead Consultant lead design team to work with the Council and Art Centre organisations to undertake the further design of options identified by a Design Feasibility Study (RIBA Stages 0-2) in support of a new build 70 seat Cinema within the external yard adjacent to the existing building or within the existing building with relocation of displaced facilities in the new build extension. In addition reconfiguration of internal areas is under consideration to facilitate an improved visitor experience and improve secondary income for the Centre. The project is being supported by Neath Port Talbot County Borough Council and the Arts Council of Wales and will provide Pontardawe Arts Centre with the basis for a future funding application and subsequent construction.

Each design or specialist consultant will be part of the Consultants organization or sub-contracted to the Lead Consultant as sub-consultants using NEC Sub Contract or RIBA Standard Agreement Forms.

A Business Feasibility Study was also commissioned to run alongside the Design Feasibility Study which will be available to the successful consultant. It is the clients wish that the two separate pieces of consultancy are considered in close liaison with each other to provide a holistic development option for the building that will meet the Pontardawe Art Centre’s future artistic, commercial and community aspirations.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=94855

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

As set out in the ITT

3 Conditions for Participation

3.1

Minimum standards and qualification required

As set out in the ITT

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

NPT-1494

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

If you require independent support or advice in the tendering process, Business Wales provide guidance and advice (free of charge) by way

of:

- On-line information

- Telephone support

- Workshops

Further information on how to access this guidance and advice is available by accessing this ITT or by contacting Business Wales on 01656 868500 or visiting https://businesswales.gov.wales/

Suppliers' Instructions 'How to Express Interest in this ITT:

1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered

you will need to up-date them).

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the 'Suppliers register here' link.

- Complete the ‘Organisation Details’ and ‘User Details’ sections.

- Note the username you choose and click 'Save' when complete.

- You will shortly receive an email with your unique password (please keep this secure).

- Agree to the terms and conditions and click 'continue'.

2. Express an interest in the ITT.

- Login to the portal with the username / password.

- Click the ITT Open to all Suppliers’ link.

- Alternatively, search for the relevant ITT (itt_73122).

- Click on the relevant ITT to access the content.

- Click the 'Express Interest' button on the right-hand side of the screen.

- This will move the ITT into your 'My ITT pages'. (This is a secure area reserved for your projects only.)

- Click on the ITT code, you can now access any attachments by selecting ‘Buyer Attachments'.

3. Responding to the ITT.

- You can now choose to 'Respond’ or ‘Decline to Respond' (please give a reason if declining).

- You can now use the 'Messages' function to communicate with the buyer and seek any clarification.

- Note the ‘Closing Date’, and then follow the onscreen instructions to complete the ITT.

There is help available Monday - Friday (8am - 6pm) on: help@bravosolution.co.uk or by telephone on 0800 368 485.

(WA Ref:94855)

5.2

Additional Documentation

5.3

Publication date of this notice