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02 Contract Notice

The Provision of Furniture Removal and Storage Services

  • First published: 06 September 2018
  • Last modified: 06 September 2018

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-084980
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
06 September 2018
Deadline date:
08 October 2018
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Caerphilly County Borough Council is seeking to establish a framework agreement for the provision of furniture removals and storage services. The proposed service provision will consist of general removals and storing services for a mixture of items such as (but not limited to) desks, pedestals, tables, filing cabinets, tambours and general housing items. The framework will cover corporate offices, educational & leisure establishments and housing. Further details on the scope of the framework agreement can be found within the associated procurement documentation, which can be accessed in accordance with the instructions set out in this notice. CPV: 98392000, 63121000, 98392000, 34928400, 39140000, 39151000, 63121100, 63121000, 34928400, 39140000, 39151000, 98392000, 63121100.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Contact person: Derek Morris

Telephone: +44 1443863195

E-mail: morrid@caerphilly.gov.uk

Fax: +44 1443863167

NUTS: UKL16

Internet address(es)

Main address: www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/Account/Login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/Account/Login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision of Furniture Removal and Storage Services

Reference number: CCBC/PS1767/18/DM

II.1.2) Main CPV code

98392000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Caerphilly County Borough Council is seeking to establish a framework agreement for the provision of furniture removals and storage services. The proposed service provision will consist of general removals and storing services for a mixture of items such as (but not limited to) desks, pedestals, tables, filing cabinets, tambours and general housing items. The framework will cover corporate offices, educational & leisure establishments and housing. Further details on the scope of the framework agreement can be found within the associated procurement documentation, which can be accessed in accordance with the instructions set out in this notice.

II.1.5) Estimated total value

Value excluding VAT: 450 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 2 lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 – Corporate Office & School Moves & Storage Services

Lot 2 – Housing Moves & Storage Services

Both Lot 1 and Lot 2 will consist of a Primary Contractor and a Secondary Contractor.

Bidders may tender for Lot 1 singularly or Lot 2 singularly or both Lots 1 and 2.

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1 – Corporate Offices & School Moves & Storage Services

II.2.2) Additional CPV code(s)

63121000

34928400

39140000

39151000

98392000

63121100

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Within the boundaries of Caerphilly County Borough Council

II.2.4) Description of the procurement

Lot 1 consists of a supplier providing removal and storage services to the Council's Corporate Offices & School sites.

This may include (but not be limited to) the removal from one site to another or the storing of general office/school furniture items such as desks, pedestals, bookcases, tables, filing cabinets, tambours and chairs etc.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 280 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for up to a further period of twelve months following the initial 36 month framework period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Lot 2 – Housing Moves & Storage Services

II.2.2) Additional CPV code(s)

63121000

98392000

34928400

39140000

39151000

63121100

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Within the boundaries of Caerphilly County Borough Council

II.2.4) Description of the procurement

Lot 2 consists of a supplier providing removal and storage services to the Council's Housing Stock including sheltered housing complexes. This may include (but not be limited to) the removal from one site to another or the storing of general household items such as tables, chairs, fridges, beds, wardrobes etc.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 170 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

With an option to extend for up to a further period of twelve months following the initial 36 month framework period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders applying for Lot 1 – Corporate Office & School Moves & Storage Services must be registered with and hold accreditation with the following organisations:

BS8522:2009 - Furniture Removal Activities. Commercial Moving Services – or Equivalent

British Association of Removers Accreditation (BAR) – or Equivalent

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 4

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 08/10/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 08/04/2019

IV.2.7) Conditions for opening of tenders

Date: 08/10/2018

Local time: 12:00

Place:

Caerphilly County Borough Council Offices, Ty Penallta House, Tredomen Park, Ystrad Mynach, Hengoed

Information about authorised persons and opening procedure:

The tender process opening ceremony will be undertaken in line with the Council's Standing Orders for Contracts

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The principles of the Well Being of Future Generations (Wales) Act 2015 will be considered as part of this procurement.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

It is the Council's intention that Community Benefits will be assessed via a non core approach for this procurement and suppliers will be asked to complete a Community Benefits document as part of the process.

(WA Ref:84980)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

Fax: +44 1443863167

Internet address(es)

URL: www.caerphilly.gov.uk

VI.5) Date of dispatch of this notice

04/09/2018

Coding

Commodity categories

ID Title Parent category
39140000 Domestic furniture Furniture
39151000 Miscellaneous furniture Miscellaneous furniture and equipment
98392000 Relocation services Other services
63121000 Storage and retrieval services Storage and warehousing services
63121100 Storage services Storage and retrieval services
34928400 Urban furniture Road furniture

Delivery locations

ID Description
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
06 September 2018
Deadline date:
08 October 2018 00:00
Notice type:
02 Contract Notice
Authority name:
Caerphilly County Borough Council
Publication date:
11 February 2019
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Caerphilly County Borough Council

About the buyer

Main contact:
morrid@caerphilly.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.