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Summary

OCID:
Published by:: FCDO Services
Authority ID:: AA79941
Publication date:: 23 September 2020
Deadline date:: -
Notice type:: VEAT
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

See section IV.1.1).

Full notice text

Voluntary ex ante transparency notice

Directive 2009/81/EC

Section I: Contracting authority

I.1) Name and addresses

FCDO Services

Hanslope Park

Milton Keynes

MK19 7BH

Telephone: +44 1908515789

E-mail: claire.estick@fcdo.gov.uk

NUTS: UKJ12

Internet address(es)

Main address: www.fcdoservices.gov.uk

I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Other: Foreign Affairs

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Extension to Global Logistics Agreement

II.1.2) Main CPV code

64100000

II.1.3) Type of contract

Services

II.1.4) Short description

This voluntary ex ante transparency notice relates to the extension of FCDO Services’ existing Global Logistics Agreement (GLA) with Hellmann Worldwide Logistics Ltd. The GLA is being extended by one year to 30 June 2022 under regulation 16(1)(d)(i) of the Defence and Security Public Contracts Regulations 2011.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 9 000 000.00 GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

Main performance is the UK with services also provided to all locations of the Foreign Commonwealth and Development Offices and other UK Government departments and their executive agencies overseas

II.2.4) Description of the procurement

See section IV.1.1).

II.2.5) Award criteria

Criteria below:

Price

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure without publication of a contract notice

Justification for selected award procedure:

The products involved are manufactured purely for the purpose of research, experiment, study or development under the condition stated in the Directive (for supplies only)

Explanation:

FCDO Services had planned to launch a procurement process in 2020 for a new logistics contract commencing in July 2021. However, due to the impact of the Covid-19 pandemic, it has become necessary to extend the existing GLA. The pandemic has led to:

(a) volatility in the air-cargo market;

(b) a need for FCDO Services to reconsider the contract requirements in the medium to long term given the climate; and

(c) FCDO Services needing to divert personnel away from the procurement process to restart and recover its logistics operations.

This has meant FCDO Services is not in a position to confirm its service requirements for a new contract. Procuring a new contract in the current climate will cause major inconvenience to FCDO Services and will result in a contract which is not fit for purpose and does not offer good value for money. The total value of the one year extension (GBP 9 million) does not exceed 50 % of the original contract value (GBP 49 million). An indicative timetable for the new procurement is set out in section VI.3).

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2013/S 151-263540

Section V: Award of contract/concession

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

18/09/2020

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Hellmann Worldwide Logistics Ltd

Kuhlmann House Lancaster Way, Fradley ParkTown:

Lichfield

WS13 8SX

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Total value of the concession/lot: 9 000 000.00 GBP

V.2.5) Information about subcontracting

The contract/concession is likely to be subcontracted

Section VI: Complementary information

VI.3) Additional information

The indicative timetable for the new procurement is as follows:

— market engagement exercise (to be advertised through publication of a PIN notice): March 2021;

— publication of selection questionnaire: May 2021;

— selection questionnaire response date: June 2021;

— evaluation and selection of supplies invited to award stage: June 2021-July 2021;

— publication of ITT: July 2021;

— ITT response date: September 2021;

— evaluation of ITT responses and approval for award: December 2021;

— contract award: December 2021;

— standstill period: December 2021;

— contract mobilisation and transition: January 2022-June 2022;

— contract start date: July 2022.

VI.4) Procedures for review

VI.4.1) Review body

The High Court, The Royal Courts of Justice

london

VI.5) Date of dispatch of this notice