Modification notice
Modification of a contract/concession during its term
Section I: Contracting
authority/entity
I.1) Name and addresses
The Royal Parks
The Old Police House, Hyde Park
London
W22UH
UK
Telephone: +44 3000612000
E-mail: procurement@royalparks.org.uk
NUTS: UKI
Internet address(es)
Main address: http://www.royalparks.org.uk
Address of the buyer profile: http://www.royalparks.org.uk/about-us
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hyde Park Music Festival (HPMF) 2022-27
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The Royal Parks (TRP) invited tenders for an event contract for the operation and management of the Hyde Park Music Festival (HPMF) for a 6-year period.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 72
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 217-534160
Section V: Award of contract/concession
Contract No: NA
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
03/11/2020
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
AEG Presents Ltd
London
UK
NUTS: UKI
The contractor/concessionaire is an SME:
No
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 359 410 000.00
GBP
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Royal Parks
London
UK
VI.5) Date of dispatch of this notice
21/09/2021
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
79952000
VII.1.2) Additional CPV code(s)
VII.1.3) Place of performance
NUTS code:
UKI
VII.1.4) Description of the procurement
The Royal Parks (TRP) invited tenders for an event contract for the operation and management of the Hyde Park Music Festival (HPMF) for a 6-year period.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 72
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 359 410 000.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
AEG Presents Ltd
London
UK
NUTS: UKI
The contractor/concessionaire is an SME:
No
VII.2) Information about modifications
VII.2.1) Description of the modifications
TRP publishes this notice to record its intension to modify its contract for the operation and management of Hyde Park Music Festival (HPMF) to allow the Event Organiser to hold two additional days' worth of annual events in 2022, 2023 & 2024 each having a capacity of 49,999. All of the events permissible each year under the contract (including the Additional Events) will be held within a three week time period.
VII.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
TRP requires this modification as two slots (from the limited number which TRP is permitted to stage each year) previously used for events in September of each year ('Additional Events') which had been covered under an alternative contract to that being modified, have unexpectedly become available. A three-year period will be required for TRP to a) procure an alternative event organiser to hold the Additional Events (under a sperate contract) and b) for the alternative event organiser to mobilise to start providing the Additional Events from 2025 onward (it not being technically possible to commence a new contract for the Additional Events before then). The Additional Events will be moved to July to make use of the existing infrastructure and this will accordingly reduce disruption. TRP believes that without this modification the Additional Events would otherwise not go ahead meaning that the public benefit as well as the financial benefit which ultimately accrues to TRP (which is a charity) would be lost. TRP also believes that the modification to the existing contract is not substantial. TRP therefore believes that this modification is permissible.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 359 410 000.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 401 410 000.00 Currency: GBP